Assistant Project Manager - RTP

Environmental Air Systems; Raleigh (NC); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

401(k)

Paid time off

Professional development opportunities

Job summary

A leading HVAC firm based in Raleigh, North Carolina, is seeking a Project Coordinator to assist in planning, scheduling, and managing resources for construction projects. The ideal candidate will have a Bachelor's degree in Construction Management, and at least 2 years of experience in HVAC or mechanical contracting. Responsibilities include coordinating with vendors, managing documentation, and ensuring adherence to project timelines. Benefits include a competitive salary, health insurance, 401(k), and professional development opportunities.

Qualifications

• Bachelor's degree in a related field preferred.
• 2+ years of experience in HVAC or plumbing is required.
• Proficiency in construction management software.

Responsibilities

• Assist the Project Manager with planning and scheduling.
• Coordinate material delivery and ensure project timelines.
• Conduct site visits to verify progress and quality.
• Maintain up-to-date project files and logs.

Skills

Project Management

Communication

Organizational Skills

Time Management

Education

Bachelor’s degree in Construction Management or related field

Tools

Microsoft Office

Bluebeam

Project Management Software

Bluebeam

Job description

Project Coordination

• Assist Project Manager with project planning, scheduling, and resource allocation.
• Coordinate with field supervisors, subcontractors, and vendors to ensure timely delivery of materials and completion of work.
• Review and track project documentation including RFIs, submittals, change orders, and purchase orders.
• Maintain up-to-date project files and logs.

Financial Management

• Support project cost tracking and forecasting.
• Prepare and review subcontractor/vendor invoices for accuracy.
• Assist with budget updates, cost-to-complete reports, and monthly billing.

Scheduling and Logistics

• Help develop and maintain construction schedules using software such as MS Project or Primavera.
• Monitor progress and communicate schedule updates to stakeholders.
• Ensure that material and equipment deliveries are scheduled to support the project timeline.

Field Support

• Conduct regular site visits to verify progress and quality.
• Work closely with foremen and superintendents to resolve field coordination issues.
• Support safety compliance by enforcing company and OSHA standards.

Communication

• Serve as a liaison between project teams, clients, engineers, and vendors.
• Assist in leading coordination and progress meetings.
• Prepare meeting minutes, reports, and other project correspondence.

Qualifications

Education & Experience

• Bachelor’s degree in Construction Management, Mechanical Engineering, or related field preferred.
• 2+ years of experience in HVAC, plumbing, or mechanical contracting environment.
• Experience with design-build or plan-and-spec projects preferred.

Technical Skills

• Proficiency in Microsoft Office, Bluebeam, and project management software.
• Understanding of mechanical and plumbing systems, drawings, and specifications.
• Knowledge of construction scheduling, budgeting, and document control.

Soft Skills

• Strong organizational and time management skills.
• Excellent communication and teamwork abilities.
• Ability to handle multiple tasks and work in a fast-paced environment.

Work Environment

• Primarily office-based with regular site visits.
• Must be able to navigate construction sites and attend meetings at client locations.

Compensation

• Competitive salary based on experience.
• Benefits include health insurance, 401(k), paid time off, and professional development opportunities.