Assistant Project Manager, Product Lifecycle Calendar

Knitwell Group; Hingham (MA); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Merchandise discount

Career development

Volunteer opportunities

Medical insurance

401(k)

EAP

Paid time off

Job summary

Talbots in Hingham, MA is seeking an Assistant Project Manager to support the Sr. Manager, Project Management and the Visual Merchandising team.

You will help maintain the Product Lifecycle Calendar, schedule milestone meetings, coordinate visual department meetings, and process purchase orders for visual materials. You will liaison with Merchants and cross-functional teams, track shipments for store openings, and ensure timely decisions.

Qualifications

• Bachelor’s degree or equivalent experience.
• Proficient in Microsoft Office; ability to create spreadsheets, databases, and Word docs.
• Working knowledge of Oracle systems or quick learning abilities of systems a must.
• Working knowledge of InDesign a plus.
• Excellent written and verbal communication skills.
• Excellent organizational skills with sharp attention to detail.

Responsibilities

• Support end-to-end management of Visual Merchandising projects, ensuring alignment with objectives, brand guidelines, and standards.
• Manage databases used for visual publications/direction and ensure accurate data transfer.
• Generate and track purchase orders for Visual Merchandising projects and monitor budgets.
• Oversee procurement outside of contract agreements, including vendor selection and justification for alternatives.
• Serve as a liaison between Visual Merchandising and cross-functional teams to ensure clear communication.
• Coordinate delivery and execution of new store projects with the Portfolio Management team.
• Schedule Visual/Executive meetings, manage logistics and follow-up documentation.
• Identify and address issues proactively to align with company standards.

Skills

Communication

Organization

Time management

Problem solving

Multitasking

Teamwork

Flexibility

Attention to detail

Critical thinking

Education

Bachelor’s degree or equivalent experience

Tools

Oracle

InDesign

Microsoft Office

Job description

About us

Talbots is a leading omni-channel specialty retailer of women’s clothing, shoes and accessories. Established in 1947, we are known for modern classic style that’s both timeless and timely, fine quality craftsmanship and gracious service. At Talbots relationships are the key to our business, we hire individuals who bring new ideas to the table, understand smart risk taking and can enhance an already thriving culture. With a commitment to offer modern classic style for every body type, through a full range of sizes, inclusive to every woman in your life.

About the role

The Assistant Project Manager role provides administrative, operational, and project coordination support to the Sr. Manager, Project Management and the Visual Merchandising team. This role helps maintain the Product Lifecycle Calendar though scheduling milestone meetings, coordinating visual department meetings, managing department distribution lists, storing information, and supporting store opening visual needs. Key responsibilities include assisting with the ordering process for props, furniture, and visual materials; writing and processing purchase orders for the department; tracking shipments and receipt of visual materials for store openings; and fielding store visual requests to ensure the manager has the information needed to make timely and accurate decisions.

The impact you can have

Project Management

• Support the end-to-end management of Visual Merchandising projects, ensuring alignment with business objectives, brand guidelines, and operational standards.

Database and Information Management

• Manage and maintain critical databases used for visual publications/direction – coordinate information provided by Merchants, and ensure accuracy of data transfer from publications to database.

Procurement and Vendor Management

• Generate and track purchase orders for Visual Merchandising projects, ensuring adherence to budget and compliance with best business practices and purchasing ethics.
• Oversee tracking and reporting for procurement outside of contract agreements, including vendor selection and justification for alternative sourcing when necessary.

Cross-Functional Collaboration

• Serve as a point of contact between Visual Merchandising and cross-functional teams, ensuring consistent effective two-way communication and collaboration.
• Partner with the Portfolio Management team to coordinate the timely delivery and execution of new store projects.

Meeting and Event Management

• Visual/Executive meetings- including scheduling, logistics, and follow-up documentation.
• Work with Executive admis, visual working teams to provide the best times that adhere to the calendar and executive’s availability
• Schedule all PLC meetings for HWW and Talbots working with the Sr Manager to ensure accuracy, proper attendees

Problem-Solving and Support

• Identify and address issues or concerns proactively, ensuring resolutions align with company standards and goals.

You’ll bring to the role

• Bachelor’s degree or equivalent experience
• Proficient in advanced Windows-based (Microsoft Office) software with the ability to create spreadsheets, databases, and Word documents
• Working knowledge of Oracle systems or quick learning abilities of systems a must
• Working knowledge of InDesign a plus
• Comfortable with researching new resources
• Position requires a willingness/ability to connect the dots to understand tasks/functions and calendars
• Excellent written and verbal communication skills and interpersonal skills
• Excellent organizations skills with sharp attention to detail
• Excellent time management and problem-solving skills
• Ability to think critically
• Ability to multi-task in a fast-paced environment and ability to work cooperatively with others is essential
• Ability to be flexible and adapt as needed
• Demonstrated ability to maintain sensitive or confidential company information.

Benefits

• You will be eligible to receive a merchandise discount at select KnitWell Group brands, subject to each brand’s discount policies.
• Support for your individual development plus opportunities for career mobility within our family of brands.
• A culture of giving back – local volunteer opportunities, annual donation and volunteer match to eligible nonprofit organizations, and philanthropic activities to support our communities.
• Medical, dental, vision insurance & 401(K).
• Employee Assistance Program (EAP).
• Time off – paid time off & holidays.
• The target salary range for this role is: $50,000 - $60,000

Any job offer will consider factors such your qualifications, relevant experience, and skills. Eligibility of certain benefits and associate programs are subject to employment type and role.

• On-site : This position works on-site at least 4 days per week consistent with the needs of the businessat our Talbots office location in Hingham, MA.

Applicants to this position must be authorized to work for any employer in the US without sponsorship. We are not providing sponsorship for this position.

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Location

Corporate Office-Talbots-Hingham, MA 02043

Position Type

Regular/Full time

Equal Employment Opportunity

The Company is an equal opportunity employer and welcomes applications from diverse candidates. Hiring decisions are based upon a candidate’s qualifications as they relate to the requirements of the position under consideration and are made without regard to sex (including pregnancy), race, color, national origin, religion, age, disability, genetic information, military status, sexual orientation, gender identity, or any other category protected by applicable law. The Company is committed to providing reasonable accommodations for job applicants with disabilities. If you require an accommodation to perform the essential duties of the position you are seeking or to participate in the application process, please contact [e-mail]. The Company will make reasonable accommodations for otherwise qualified applicants or employees, unless such accommodations would impose an undue hardship on the operations of the Company’s business. The Company will not revoke or alter a job offer based on an applicant’s request for reasonable accommodation.