Assistant Project Manager, Product Lifecycle Calendar

Talbots; Hingham (MA); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Merchandise discount

Career development opportunities

Volunteer opportunities

Medical insurance (health)

Job summary

Talbots in Hingham, MA is seeking an Assistant Project Manager to provide administrative, operational, and project coordination support for Visual Merchandising. You will help maintain the Product Lifecycle Calendar, schedule milestone meetings, and support store opening visual needs, coordinating with Merchants and cross‑functional teams.

The role requires a Bachelor’s degree or equivalent experience, strong Microsoft Office skills, and comfort with Oracle/InDesign.

Qualifications

• Bachelor's degree or equivalent experience.
• Proficient in advanced Windows-based (Microsoft Office) software with the ability to create spreadsheets, databases, and Word documents.
• Working knowledge of Oracle systems or quick learning abilities of systems a must.
• Working knowledge of InDesign a plus.
• Comfortable with researching new resources.
• Position requires a willingness/ability to connect the dots to understand tasks/functions and calendars.
• Excellent written and verbal communication skills and interpersonal skills.
• Excellent organizational skills with sharp attention to detail.
• Excellent time management and problem‑solving skills.
• Ability to think critically.
• Ability to multi‑task in a fast‑paced environment and ability to work cooperatively with others is essential.
• Ability to be flexible and adapt as needed.
• Demonstrated ability to maintain sensitive or confidential company information.

Responsibilities

• Project Management: Support the end-to-end management of Visual Merchandising projects, ensuring alignment with business objectives, brand guidelines, and operational standards.
• Database and Information Management: Manage and maintain critical databases used for visual publications/direction – coordinate information provided by Merchants, and ensure accuracy of data transfer from publications to database.
• Procurement and Vendor Management: Generate and track purchase orders for Visual Merchandising projects, ensuring adherence to budget and compliance with best business practices and purchasing ethics.
• Oversee tracking and reporting for procurement outside of contract agreements, including vendor selection and justification for alternative sourcing when necessary.
• Cross-Functional Collaboration: Serve as a point of contact between Visual Merchandising and cross-functional teams, ensuring consistent effective two-way communication and collaboration. Partner with the Portfolio Management team to coordinate the timely delivery and execution of new store projects.
• Meeting and Event Management: Visual/Executive meetings – including scheduling, logistics, and follow‑up documentation. Work with Executive admis, visual working teams to provide the best times that adhere to the calendar and executive's availability. Schedule all PLC meetings for HWW and Talbots working with the Sr Manager to ensure accuracy, proper attendees.
• Problem-Solving and Support: Identify and address issues or concerns proactively, ensuring resolutions align with company standards and goals.

Skills

Written and verbal communication

Interpersonal skills

Organizational skills

Time management

Critical thinking

Multi-tasking

Problem solving

Flexibility/adaptability

Confidential information handling

Attention to detail

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Oracle

InDesign

Job description

About us

Talbots is a leading omni-channel specialty retailer of women's clothing, shoes and accessories. Established in 1947, we are known for modern classic style that\'s both timeless and timely, fine quality craftsmanship and gracious service. At Talbots relationships are the key to our business, we hire individuals who bring new ideas to the table, understand smart risk taking and can enhance an already thriving culture. With a commitment to offer modern classic style for every body type, through a full range of sizes, inclusive to every woman in your life.

About the role

The Assistant Project Manager role provides administrative, operational, and project coordination support to the Sr. Manager, Project Management and the Visual Merchandising team. This role helps maintain the Product Lifecycle Calendar through scheduling milestone meetings, coordinating visual department meetings, managing department distribution lists, storing information, and supporting store opening visual needs.

Key responsibilities

Assisting with the ordering process for props, furniture, and visual materials; writing and processing purchase orders for the department; tracking shipments and receipt of visual materials for store openings; and fielding store visual requests to ensure the manager has the information needed to make timely and accurate decisions.

• Project Management: Support the end-to-end management of Visual Merchandising projects, ensuring alignment with business objectives, brand guidelines, and operational standards.


• Database and Information Management: Manage and maintain critical databases used for visual publications/direction – coordinate information provided by Merchants, and ensure accuracy of data transfer from publications to database.


• Procurement and Vendor Management: Generate and track purchase orders for Visual Merchandising projects, ensuring adherence to budget and compliance with best business practices and purchasing ethics.


• Oversee tracking and reporting for procurement outside of contract agreements, including vendor selection and justification for alternative sourcing when necessary.


• Cross-Functional Collaboration: Serve as a point of contact between Visual Merchandising and cross-functional teams, ensuring consistent effective two-way communication and collaboration. Partner with the Portfolio Management team to coordinate the timely delivery and execution of new store projects.


• Meeting and Event Management: Visual/Executive meetings – including scheduling, logistics, and follow-up documentation. Work with Executive admis, visual working teams to provide the best times that adhere to the calendar and executive\'s availability. Schedule all PLC meetings for HWW and Talbots working with the Sr Manager to ensure accuracy, proper attendees.


• Problem-Solving and Support: Identify and address issues or concerns proactively, ensuring resolutions align with company standards and goals.

Your qualifications

• Bachelor\'s degree or equivalent experience.


• Proficient in advanced Windows-based (Microsoft Office) software with the ability to create spreadsheets, databases, and Word documents.


• Working knowledge of Oracle systems or quick learning abilities of systems a must.


• Working knowledge of InDesign a plus.


• Comfortable with researching new resources.


• Position requires a willingness/ability to connect the dots to understand tasks/functions and calendars.


• Excellent written and verbal communication skills and interpersonal skills.


• Excellent organizational skills with sharp attention to detail.


• Excellent time management and problem‑solving skills.


• Ability to think critically.


• Ability to multi‑task in a fast‑paced environment and ability to work cooperatively with others is essential.


• Ability to be flexible and adapt as needed.


• Demonstrated ability to maintain sensitive or confidential company information.

Benefits

• You will be eligible to receive a merchandise discount at select KnitWell Group brands, subject to each brand\'s discount policies.


• Support for your individual development plus opportunities for career mobility within our family of brands.


• A culture of giving back – local volunteer opportunities, annual donation and volunteer match to eligible nonprofit organizations, and philanthropic activities to support our communities.


• Medical, dental, vision insurance & 401(K).


• Employee Assistance Program (EAP).


• Time off – paid time off & holidays.


• The target salary range for this role is: $50,000 - $60,000.


• Any job offer will consider factors such your qualifications, relevant experience, and skills.


• Eligibility of certain benefits and associate programs are subject to employment type and role.

On-site

This position works on-site at least 4 days per week consistent with the needs of the business at our Talbots office location in Hingham, MA.

Legal & Compliance

Applicants to this position must be authorized to work for any employer in the US without sponsorship. We are not providing sponsorship for this position.

Location: Corporate Office-Talbots-Hingham, MA 02043. Position Type: Regular/Full time.

Equal Employment Opportunity

The Company is an equal opportunity employer and welcomes applications from diverse candidates. Hiring decisions are based upon a candidate\'s qualifications as they relate to the requirements of the position under consideration and are made without regard to sex (including pregnancy), race, color, national origin, religion, age, disability, genetic information, military status, sexual orientation, gender identity, or any other category protected by applicable law.

The Company is committed to providing reasonable accommodations for job applicants with disabilities. If you require an accommodation to perform the essential duties of the position you are seeking or to participate in the application process, please contact [e-mail].

The Company will make reasonable accommodations for otherwise qualified applicants or employees, unless such accommodations would impose an undue hardship on the operations of the Company’s business. The Company will not revoke or alter a job offer based on an applicant\'s request for reasonable accommodation.

About KnitWell Group

KnitWell Group, a specialty retail operating company, comprises some of the most iconic brands in America – Ann Taylor, Chico\'s, Haven Well Within, Lane Bryant, LOFT, Soma, Talbots, White House Black Market. Individually, our brands are unique and strong. Together, we are powerful. Our common thread is our commitment to create exceptional products, provide memorable experiences, and achieve superior results. Our associates are innovators who thrive through collaboration and are dedicated to excellence. At the heart of it all are the customers we serve. We are dedicated to creating fashion that not only looks good but also makes our customers feel good.