Assistant Project Manager | Construction

International Association of Plumbing and Mechanical Officials (IAPMO); Naperville (IL); On-site; USD 60,000 - 90,000; Full time

Job summary

IAPMO is seeking an Assistant Project Manager to support heavy highway and site development projects. You will assist with planning, coordination, documentation, and field operations to help deliver complex construction programs.

Working closely with Project Managers, field leadership, subcontractors, and clients, you’ll contribute to schedules, field coordination, and project controls while developing technical leadership and career growth within the organization.

Qualifications

• Strong organizational skills with attention to detail and ability to manage multiple priorities.
• Effective written and verbal communication.
• Ability to collaborate with project teams, subcontractors, vendors, and clients.
• Willingness to learn in a fast-paced construction environment.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook).
• Desire to build a long-term career in construction project management.

Responsibilities

• Support project startup activities, including setup, documentation management, and tracking systems.
• Assist with RFIs, submittals, correspondence, and other project docs.
• Assist in development and maintenance of project schedules.
• Monitor and update weekly site schedules as directed by leadership.
• Facilitate communications between field teams, subcontractors, suppliers, and management.
• Participate in weekly project meetings and coordination efforts.
• Conduct regular jobsite visits to observe progress and verify compliance.
• Develop understanding of construction means, methods, sequencing, and planning.
• Assist with cost code tracking, labor reporting, and data entry.
• Learn change management and client communications under guidance.

Skills

Organization

Communication

Teamwork

Problem solving

Office & field work

MS Office

Professionalism

Education

Bachelor's in Construction Management

Job description

For nearly 90 years, my client has built a reputation for excellence through a commitment to delivering high-quality work, fostering strong partnerships, and investing in its people. Our success is rooted in five core values- Family, Improvement, Integrity, Partnership, and Respect which guide every decision we make and every relationship we build.

Position Summary

The Assistant PM plays a vital role in the successful delivery of heavy highway and site development projects by supporting project planning, coordination, documentation, and field operations. This position serves as a foundational step within my clients Project Management career path, providing hands-on experience and professional development opportunities while contributing to the successful execution of complex construction projects.

Working closely with Project Managers, Senior Project Managers, field leadership, subcontractors, and clients, this individual gains exposure to the full project lifecycle while developing the technical, financial, operational, and leadership skills necessary for long-term career growth within the organization.

Key Responsibilities

Project Coordination & Execution

• Support project startup activities, including project setup, documentation management, and tracking systems.
• Assist with the preparation, distribution, and tracking of Requests for Information (RFIs), submittals, project correspondence, and other project documentation.
• Support Project Managers in the development and maintenance of project schedules.
• Monitor and update weekly site schedules as directed by project leadership.
• Assist with project communications between field teams, subcontractors, suppliers, and management.
• Participate in weekly project meetings and contribute to coordination efforts that support project success.

Field Support & Site Operations

• Conduct regular jobsite visits to observe project progress, verify compliance, and gain practical construction experience.
• Support field personnel by facilitating communication, documentation, and issue resolution.
• Develop an understanding of construction means and methods, project sequencing, and operational planning.
• Ensure project records and documentation are maintained accurately and consistently.

Financial & Contract Administration

• Assist with cost code tracking, labor reporting, and project-related data entry.
• Learn the fundamentals of project budgeting, cost forecasting, and financial reporting.
• Support subcontractor onboarding, documentation collection, and purchase order processing.
• Assist project teams in tracking subcontractor compliance and contract requirements.
• Gain exposure to project financial management practices and reporting processes.

Change Management & Client Support

• Learn to identify potential changes in project scope and contract requirements.
• Assist in the preparation and documentation of change requests and supporting materials.
• Support project correspondence and client communications under the guidance of Project Managers.
• Gain experience with project contracts, specifications, and owner requirements.

Professional Development

• Actively participate in mentorship, coaching, and development opportunities provided by Project Managers and Senior Project Managers.
• Develop an understanding of project management principles, leadership expectations, and construction industry best practices.
• Continuously expand technical knowledge, problem-solving abilities, and leadership capabilities.

Qualifications

Required Skills & Abilities

• Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities.
• Effective written and verbal communication skills.
• Ability to work collaboratively with project teams, subcontractors, vendors, and clients.
• Strong problem‑solving skills and willingness to learn in a fast‑paced construction environment.
• Ability to adapt to changing project demands and work effectively in both office and field settings.
• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.
• Commitment to professionalism, teamwork, and continuous improvement.

Education & Experience

• Bachelor's degree in Construction Management, Civil Engineering, or a related field preferred.
• Internship, co‑op, or prior construction experience preferred.
• Familiarity with construction processes, project documentation, and scheduling concepts is beneficial.
• Valid driver's license and ability to travel between project sites and office locations.
• Demonstrated desire to build a long‑term career in construction project management.

Working Conditions

• Must be able to sit for prolonged periods both at a desk and while driving or riding in a vehicle.
• Regularly required to tour active construction sites and must comply with safety policies, including wearing and maintaining required PPE (e.g., hard hat, safety vest, eye protection, hearing protection, safety‑toe footwear).
• Exposure to varying outdoor weather conditions (heat, cold, rain, dust) is common.
• Must be able to lift and carry up to 50 lbs. of materials, equipment, or project‑related items.
• Must possess a valid driver's license and be able to safely operate a personal or company vehicle to and from job sites, meetings, and other business‑related activities.

Benefits & Additional Compensation

• Medical, Dental & Vision Benefits
• Profit Sharing
• 401(k) Plan with up to 5% Employer Match
• Leadership Development Coaching
• Ongoing Training & Professional Development
• Company Events & Team Engagement Opportunities
• 13+ Days PTO
• 10 Paid Holidays