Assistant Project Manager - Construction

JHKelly, LLC; Longview (WA); On-site; USD 50,000 - 70,000; Full time

Job summary

A construction management company is seeking an experienced professional to coordinate project schedules, manage documentation, and oversee construction activities. The ideal candidate has a degree in a relevant field, at least one year of experience in the construction industry, and strong communication skills. This role offers opportunities for financial oversight, relationship management, and ensuring adherence to safety standards.

Qualifications

• Minimum of 1 year in the construction industry; civil/structural experience preferred.
• Valid driver’s license and ability to travel to various construction sites as needed.

Responsibilities

• Assist in developing and updating project schedules with the Project Manager.
• Manage project documentation ensuring alignment with specifications.
• Coordinate, review, and approve shop drawings and submittals.
• Oversee construction activities ensuring timely completion and safety.
• Lead project kick-off meetings and manage certificates of occupancy.

Skills

Strong oral and written communication

Proficient in Microsoft Office

Proficient in Bluebeam

Intermediate Excel skills

Scheduling experience or education

Job turnover experience

Education

Degree in Construction Management, Mechanical, Industrial, or Civil Engineering

Job description

Here’s a deeper dive into your responsibilities:

• Project Coordination & Execution
  • Assist in developing and updating project schedules, including co-creating three-week look-ahead plans with the Project Manager.
  • Manage project documentation (RFIs, change orders, submittals) via weekly spreadsheets, ensuring alignment with specifications.
  • Coordinate, review, and approve shop drawings and submittals with support from Project Support or Field Engineers.
  • Oversee construction activities at assigned job sites, ensuring timely completion and adherence to safety standards.
  • Lead project kick-off meetings, pre-fab page turns, closeouts, and manage certificates of occupancy and O&M documentation.
• Relationship Management
  • Serve as the front-line liaison with owner representatives, running weekly owner meetings for projects over $1M.
  • Build and maintain proactive, positive relationships with customer representatives, vendors, subcontractors, and internal teams (safety, CAD/BIM, accounting, IT).
  • Work with supervisors to ensure productivity, union harmony, and high morale among jobsite personnel and craft workers.

• Financial & Administrative Oversight
  • Aggressively manage change orders in collaboration with the Project Manager.
  • Monitor weekly cost reports and forecast monthly with the Project Manager.
  • Assist with monthly invoice updates
  • Provide permit procurement assistance and maintain as-built documents.

• Safety & Quality Leadership
  • Learn, follow, and promote JH Kelly’s safety and quality protocols.
  • Coordinate with designers to provide constructability advice, ensuring practical and efficient designs.

• Additional Responsibilities
  • Assist with estimating takeoffs and managing purchase orders, subcontracts, and RFIs.
  • Perform additional tasks as assigned to support project success.

What You Bring

• Experience : Minimum of 1 year in the construction industry; civil/structural experience preferred.
• Education : Degree in Construction Management, Mechanical, Industrial, or Civil Engineering, or equivalent experience/education.
• Skills :
  • Strong oral and written communication, with the ability to read and understand construction drawings and isometrics.
  • Proficient in Microsoft Office and Bluebeam, with intermediate Excel skills.
  • Scheduling experience or education.
  • Job turnover experience is a plus.
• Mindset : Organized, proactive, and able to adapt under pressure. A self-starter who builds relationships and thrives in a fast-paced environment.
• Requirements : Valid driver’s license and ability to travel to various construction sites as needed.

Physical Requirements
This role requires transitioning between office and construction field settings. In the office, you’ll sit for extended periods, performing repetitive tasks like typing and communicating by phone. In the field, you’ll stand and walk on uneven terrain, climb stairs, kneel, crouch, crawl to inspect tight spaces, and occasionally lift up to 40 pounds. Good vision and hearing are essential for reading plans and on-site communication. You’ll work outdoors in various weather conditions, adhere to site-specific dress codes, and wear PPE (hard hats, gloves, safety glasses, steel-toed boots). Flexibility to travel and work outside regular hours is required. Reasonable accommodations are available for individuals with disabilities.