Assistant Project Manager (Capital Construction Projects)

University Hospital; Newark (NJ); On-site; USD 78,000 - 117,000; Full time

Benefits offered by this job

Vacation Time Off

Medical & Prescription Drug Coverage

Dental & Vision Insurance

Health Savings Account (HSA) & FSA

Short- & Long-Term DisabilityInsurance

Pension Plan

Pet Insurance

Employee Assistance Program (EAP)

Professional Development

Job summary

University Hospital in Newark, NJ is seeking an Assistant Project Manager for Capital Construction Projects. This full-time role supports the Senior Project Manager through planning, budgeting, contract prep, and oversight from design to occupancy and closeout.

You will coordinate with in-house teams, consultants, and end users on diverse infrastructure upgrades, ensuring schedules, safety, and compliance in a dynamic healthcare setting.

Qualifications

• Associates Degree in engineering field or related technical/trade/vocational background preferred.
• 3–5 years of experience in engineering, construction, real estate, or facility management.
• Familiarity with healthcare facility systems and project management software.

Responsibilities

• Assist Senior Project Manager with planning, budgeting, and contract document prep for capital projects.
• Coordinate design, space planning, and RFP/Q processes with Purchasing.
• Oversee documentation control, as-builts, warranties, and O&M manuals.
• Monitor site activities, track contract values, changes, and billing status.
• Ensure ICRA, safety, and housekeeping standards in coordination with Infection Control and Safety staff.
• Support cross-functional teams across departments for successful project delivery.

Skills

Microsoft Office

Scheduling concepts

Problem solving

Education

Associates Degree in engineering

Tools

Procore

Job description

Overview

Assistant Project Manager (Capital Construction Projects) (Grant Funded)

Newark, NJ | Full-Time (Day)

About the Role

Under the direction of the Assistant Director for Capital Projects, coordinates and manages the activities of assigned capital construction projects from the planning and design states through construction, occupancy, and project close out. Manages and administers capital projects including all daily activities associated with planning, budgeting, coordination/preparation of contracts documents, weekly project meetings, oversight of construction activities, coordination of end user requirement, professional consultants, construction administration and end user occupancy.

Responsibilities

What You’ll Do

• AssistsSeniorProjectManager,withsupportfromFacilityDirectors&in-house trades, with the various task required for successful execution of wide variety of capital/infrastructure improvement projects.
• Budgets interim moves and infrastructure upgrades required for planned projects.
• Architectural project identification and viability analysis, space planning options and creation of schematic sketches, facility moves, design/construction scope identification, consultant/contractor RFP/Q solicitations with Purchasing department, and design, consulting ad construction contracts using various project delivery methods.
• Mechanical, Electrical and Technology work related to a new project for compliance with current regulations. Interface with other hospital departments for specialized equipment or systems necessary
• Documents control and distribution of project documentation including as-builts, warranties, O+Ms.
• Jobsite observation and reporting of activities in-progress.
• Contract tracking of issued documents, contract value, approved contract changes, pending contract changes, and billing status.
• Observes and reports on ICRA compliance, general safety, and housekeeping conditions on a project in coordination with inhouse Infection control, environmental and safety staff. 9Learns the existing buildings systems and organizational structure for future advancement opportunities within the organization that offers a wide variety of unique opportunities and challenges.
• Other tasks as assigned by the Senior Project Manager/Direct Report Manager, Facilities & Maintenance Department Directors and Supervisors, or Leadership. Understands and adheres to University Hospital’s compliance standards as they appear in University Hospital's Corporate Compliance Policy, Code of Conduct and Conflict of Interest Policy. Keeps abreast of all pertinent federal, state and University Hospital regulations, laws, and policies as they presently exist and as they change or are modified. Performs other related duties as assigned.

Qualifications

What You’ll Bring

• Associates Degree in an engineering field, technical, trade/vocational or union apprenticeship certificate holders will be considered.
• Ability to understand and interpret design and construction documents. 3-5 years of experience in cooperative, apprenticeship, full or part-time position within engineering, construction, real estate, or facility management industries.
• Familiarity with architectural, electrical, technology and piped/ducted systems used in a healthcare setting.
• Proficiency in Microsoft Office Suite apps and a basic understanding of project schedule concepts. Familiarity with collaborative project management software (Procore). Excellent organization and problem-solving skills.

What We Offer

• Vacation Time Off
• Medical & Prescription Drug Coverage
• Dental & Vision Insurance
• Health Savings Account (HSA) & Flexible Spending Account (FSA)
• Short- & Long-Term Disability Insurance
• Pension Plan
• Pet Insurance
• Employee Assistance Program (EAP)
• Professional Development

Compensation (NJ Job Transparency Law)

In compliance with New Jersey’s Pay Transparency Act, the hourly rate for this position is $77,803.00 - $116,709.00 annually.

University Hospital considers multiple factors when determining compensation, including (but not limited to) the scope and responsibilities of the position, the candidate’s relevant work experience, education and training, key skills, internal equity, market data, and organizational needs.

About Us

University Hospital is one of the nation’s leading academic medical centers. As the principal teaching affiliate of Rutgers New Jersey Medical School and the only state-certified Level 1 Trauma Center in Northern New Jersey, University Hospital is training the next generation of physicians and advancing science to discovery while taking exceptional care of patients, regardless of their financial situation.