Assistant Project Manager (Association Office)

YMCA of the USA; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

The YMCA of Greater New York is seeking an Assistant Project Manager focused on property management for its branches in New York City. This role involves administrative support for capital projects, advancing property management systems, and facilitating interdepartmental communication. Ideal candidates should have an analytical background, proficiency in various software tools, and the ability to support multiple project workflows effectively.

Qualifications

• 1+ year in an analytical, deadline-driven environment; 3-5 years preferred.
• Experience with SharePoint, Forms, Power Automate.
• Administrative support experience in project environments.

Responsibilities

• Support departmental administration: maintain tracking documents, process invoices, manage tasks.
• Develop and enhance the SharePoint site based on management needs.
• Liaise with staff and serve as subject matter expert for Asset Essentials.

Skills

Analytical skills

Proficiency in Microsoft Office

Excel report generation

Data visualization

Python

Quick learner of new software

Education

Associate's degree

Bachelor's preferred

Tools

Microsoft SharePoint

Asset Essentials

Job description

The YMCA of Greater New York Association Office is seeking an Assistant Project Manager (Property Management) responsible for providing administrative support for capital projects at Y branches throughout New York City.

The Properties Department oversees 26 locations, totaling approximately 1.6 million square feet, providing guidance and technical support. The department has recently implemented software systems like Microsoft SharePoint and Asset Essentials to aid in property management. The Assistant Project Manager will help advance the use and organization of these systems.

Qualifications

• Associate’s degree required; Bachelor’s preferred.
• 1+ year in an analytical, deadline-driven environment; 3-5 years preferred.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, Outlook.
• Experience with Excel report generation and data visualization.
• Experience with SharePoint, Forms, Power Automate.
• Experience with Python, Pandas, or similar libraries.
• Quick learner of new software and technologies.
• Administrative support experience in project environments.
• Willingness to travel within the boroughs occasionally.

Essential Functions

• Support departmental administration: maintain tracking documents, process invoices, manage violations, and staff tasks.
• Prepare correspondence, expense forms, personnel data, check requests, and other paperwork.
• Coordinate meetings, prepare agendas, and take minutes.
• Create and format PowerPoint presentations and documents.
• Assist with purchase requests, vouchers, and waivers.

• Develop and enhance the SharePoint site based on management needs and feedback.
• Support survey development, routing, and automation.
• Refine workflow processes and troubleshoot user issues.

• Serve as the subject matter expert for Asset Essentials: generate reports, troubleshoot, and liaise with staff as needed.