Assistant Project Manager

YMCA; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

The YMCA of Greater New York seeks an Assistant Project Manager for its Properties Department. The role involves providing critical administrative support for capital projects across its 26 locations, enhancing workflow through software and systems. Ideal candidates will be experienced in project management and proficient in Office software.

Benefits

Retirement benefits

Medical benefits

Paid time off

Free YMCA membership

Qualifications

• Minimum 1 year experience in an analytical environment; 3-5 years preferred.
• Ability to travel occasionally within the five boroughs.
• Experience providing administrative support in a project-driven environment.

Responsibilities

• Provide administrative support to the Properties Department.
• Assist with meeting coordination and documentation.
• Serve as subject matter expert for Asset Essentials and SharePoint.

Skills

Analytical skills

Project management

Proficiency in Office software

Experience with Microsoft Excel

Software troubleshooting

Tools

Microsoft SharePoint

Microsoft Excel

Microsoft Forms

Microsoft Power Automate

Python

Job description

The YMCA of Greater New York is here for all New Yorkers — to empower youth, improve health, and strengthen community. Founded in 1852, today the Y serves a diverse population of more than half a million New Yorkers who learn, grow, and thrive through programs and services at our 24 branches. Community is the cornerstone of the Y. Together, we connect active, engaged New Yorkers to build stronger communities.

To help fulfill our mission, we cultivate a culture of learning, leading, and collaboration to enhance community impact. Through our talented staff and “LEAP” career framework (Leadership, Empowerment, Accountability, Personal Growth), we are committed to a people-first approach that fosters trust, inclusion, growth, and development for all.

The YMCA of Greater New York Association Office is seeking an Assistant Project Manager (Property Management) who will be responsible for providing critical administrative support towards the successful completion of capital projects of all sizes at Y branches throughout the five boroughs.

The corporate Properties Department (“Properties Department”) of the YMCA of Greater NY is responsible for overseeing the property management of the YMCA’s real estate portfolio, which consists of 26 locations spanning approximately 1.6 million square feet within New York City. The Properties Department provides expertise, guidance, and technical support to staff for each of our 26 locations. To that end, the Properties Department has recently implemented software systems that assist with critical elements of day-to-day property management. These systems include Microsoft SharePoint (used for project tracking and shared documents) and Asset Essentials (used for work orders and preventative maintenance). The Assistant Project Manager will be responsible for advancing the implementation and organization-wide usership of these software systems.

Key Responsibilities:

Provide administrative support to the corporate Properties Department:

Responsible for the overall departmental administration by helping standardize and maintain master tracking documents for items and activities including, but not limited to, purchase order requests, invoices processing, violations tracking, and department staff tasks.

Provide administrative support, as needed, by preparing correspondence, expense forms, personnel data, check requests, and other paperwork or data.

Assist with meeting coordination, preparation, and follow-up (agenda, minutes).

PowerPoint creation and formatting and miscellaneous document formatting.

Creation of purchase order requests, vouchers, and waivers.

Advance development of the Properties Department SharePoint site:

Continue to evolve SharePoint layout based on management needs and feedback from branch property management staff.

Develop and administer surveys, including supporting branch property management staff with the completion of surveys. Have completed surveys routed to respective branch information folders automatically.

Develop and refine new workflow processes.

Troubleshoot and assist staff with end-user issues.

Serve as the Properties Department’s subject matter expert for Asset Essentials:

Generate periodic reports tracking branch usage and performance.

Serve as a troubleshooting resource for branch property management staff.

Liaise, as needed, with Asset Essentials staff.

Desired Skills & Experience:

Minimum of one (1) year of experience working in an analytical and deadline-driven environment. Three (3) to five (5) years preferred.

Proficiency in Office software, such as Microsoft Word, Excel, PowerPoint, and Outlook Express.

Experience in utilizing Microsoft Excel to generate reports, create charts, and visualize data sets.

Experience in working with Microsoft SharePoint, Microsoft Forms, and Microsoft Power Automate.

Experience in working with Python, Pandas, and other dataset libraries.

The ability to quickly understand new software and technologies.

Experience in providing administrative support in a project-driven environment.

Ability and willingness to travel occasionally within the five boroughs.

Benefits:
The YMCA of Greater New York offers a variety of benefits to its staff members, including retirement benefits , medical, paid time off, free YMCA membership, and more! Benefit eligibility is determined by an individual’s employment status (i.e., full-time or part-time), tenure, and/or the number of hours scheduled to work. Click here for more information.

How to Apply:
If you would like to be a member of our dynamic team, please complete our online application and submit your résumé and a thoughtful cover letter that explains your interest in the role and our organization.

If you are a current YMCA employee, please submit your application through the Internal Career Site in Cornerstone.

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