ASSISTANT PROJECT MANAGER

Melwood Horticultural Training Center Inc.; Washington (District of Columbia); On-site; USD 70,000 - 90,000; Full time

Job summary

Melwood Horticultural Training Center Inc. is seeking an Assistant Project Manager to assist in managing all aspects of assigned projects and ensuring delivery to the customer.

The role requires coordination of resources and oversight of project lifecycle, with responsibilities including acting as Project Manager in their absence. The position emphasizes supervision of facilities staff, staff evaluations, and coordination with Contract Services and government representatives to ensure adherence

Qualifications

• Prior custodial experience required, including knowledge of cleaning methods, equipment, and safety procedures.
• US Citizenship is required for this position.
• Valid driver’s license is required.
• Preferred five (5) years of supervisory experience of 50 or more employees.

Responsibilities

• Assist in managing all aspects of assigned projects and delivery to the customer.
• Coordinate resources and monitor progress against schedules and budgets.
• Serve as acting Project Manager in the absence of the Project Manager.
• Supervise Grounds Maintenance Manager and other staff, and discuss performance evaluations.
• Prepare yearly budgets, department goals, and contract pricing changes.

Skills

Supervisory experience

Oral & written communication

Job description

The Assistant Project Manager will assist in managing the responsibilities for all aspects of assigned projects and delivery of the same to the customer. The incumbent will ensure proper coordination of all resources at his/her disposal. The Assistant Project Manager will also assist with defining the project’s objectives and oversee throughout its life cycle.

KEY RESPONSIBILITIES

• In conjunction with the Project Manager, provides technical oversight and coordination of assigned projects; through project coordination meetings and other means, monitors progress against project schedules and budgets; recommends allocation of resources as required to accomplish goals. Will be designated to serve as the acting Project Manager in the absence of the Project Manager.
• Directly supervised maintenance personnel and Office Assistant. Preparing and discussing performance evaluation for all assigned staff. Approving requests for vacation and sick leave when appropriate. Making recommendation relating to work assignments, disciplinary matters and other personnel actions. Provide oversight on the maintenance and repair of all installation facilities, roads and other surfaced and unsurfaced areas. Conduct studies of environmental conditions to identify engineering problems and assess the potential impact of projects.
• Maintains contact and positive communication with the COTR and tenant representatives to ensure work is being performed per contract specifications and to keep them informed of any special problems and/or schedule changes. Submit notes to Contract Services on meeting with personnel within two (2) working days of the meeting.
• Serves as the second point of contact to Contract Managers, government officials and/or tenant representatives. Responsible for maintaining daily contact and positive communications and ensures customer satisfaction with all work performed under the contract. In addition, discusses any and all changes with the Project Manager (additions and/or subtractions) to the existing contract as they may become necessary.
• Oversees assigned shifts and prepares timely reports to the Project Manager and Vice President, Facility Management Services.
• Reviews supply and equipment requests to ensure efficient use of resources in accordance with fiscal guidelines for the contract site. Arranges for, in coordination with the Purchasing Agent, equipment maintenance needs.
• Works closely with the Project Manager and Vice President, Facility Services Management in the preparation of yearly budgets, department goals, and contract pricing renewal packages to include preparing contract labor hour requirements and changes, developing supply and equipment requirements/changes and other data required for contract pricing.
• Performs other duties as assigned by the Project Manager.

Essential Functions

SUPERVISION EXERCISED
The Assistant Project Manager supervises the Grounds Maintenance Manager, Building Maintenance Staff, Custodial Site Supervisor/Foreman and Facilities Management (Subcontractor).

SUPERVISION RECEIVED
The incumbent is supervised by the Project Manager or the Vice President of Facilities Management Services.

PHYSICAL QUALIFICATIONS
Must be able to effectively communicate with government representatives, management team, staff, etc. Seeing, depth perception, and ability to identify and distinguish colors are required in order to inspect work and to carry out duties.

Must be able to stand 50% of the work time and sit 50%, must be able to lift/carry 30 pounds and push/pull 30 pounds. These requirements are necessary in order
to inspect work areas, and carry out administrative duties. He/she must be able to climb, stoop, kneel and reach in order to climb stairs; must be able to hear and speak in order to communicate with supervisors, staff, etc. Good vision and depth perception are required in order to properly inspect work areas and to drive.

QUALIFICATIONS

Prior custodial experience required, including knowledge of cleaning methods, equipment, and safety procedures.

US Citizenship is required for this position.

Valid driver's license is required

Preferred five (5) years of supervisory experience of 50 or more employees. Extensive experience as craftsman/tradesman in construction or facilities engineering; or, design
construction experience in engineering; or construction/facility related experience in business.
Proven record of success in contracting, logistics, talent development, team building, and strategic planning. A record of accomplishment in directing all aspects of facility operations, budgeting, equipment maintenance, preparation and negotiation of detailed cost proposals and possess strong oral and written communication skills. Must have or the ability to obtain a government security clearance. Must be able to work varied hours including evening and weekend in order to meet project deadlines.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.