Assistant Project Manager

Fuse3 Solutions; Tulsa (OK); On-site; USD 42,000 - 62,000; Full time

Job summary

Fuse3 Solutions is seeking an Assistant Project Manager to provide day-to-day administrative and project coordination support in the Muskogee area. This on-site role involves managing project documentation, bills of lading, and submittals, while coordinating with vendors and internal teams to ensure accurate data entry and timely follow-ups.

The ideal candidate will be organized, detail-oriented, and comfortable working in a fast-paced environment.

Qualifications

• Strong organizational and multitasking abilities required.
• Excellent attention to detail and accuracy.
• Comfortable in a fast-paced environment and able to adapt.

Responsibilities

• Provide day-to-day administrative and project coordination support.
• Manage project documentation, data entry, and paperwork with a high level of accuracy.
• Process and maintain bills of lading, purchase orders, and supporting documentation.
• Assist with construction submittals and track required documentation.
• Support onboarding processes and related paperwork.
• Maintain organized project records and follow up on outstanding items.
• Utilize Microsoft Excel and other computer systems for tracking, reporting, and data entry.
• Coordinate with project team members, vendors, and other stakeholders.
• Assist with material and documentation needs between nearby work locations.
• Manage multiple priorities and shifting deadlines in a fast-paced environment.
• Attend project meetings and assist with follow-up items as needed.

Skills

Organizational skills

Communication skills

Multitasking

Adaptability

Travel between sites

Tools

Microsoft Excel

Job description

Position: Assistant Project Manager
Location: Muskogee Area, OK
Schedule: Monday-Friday | 6:0 AM-4:0 PM or 6:30 AM-4:30 PM
Work Environment: 100% Onsite

Key Responsibilities

• Provide day-to-day administrative and project coordination support
• Manage project documentation, data entry, and paperwork with a high level of accuracy
• Process and maintain bills of lading, purchase orders, and supporting documentation
• Assist with construction submittals and track required documentation
• Support onboarding processes and related paperwork
• Maintain organized project records and follow up on outstanding items
• Utilize Microsoft Excel and other computer systems for tracking, reporting, and data entry
• Coordinate with project team members, vendors, and other stakeholders
• Assist with material and documentation needs between nearby work locations
• Manage multiple priorities and shifting deadlines in a fast-paced environment
• Attend project meetings and assist with follow-up items as needed

Qualifications

• Strong organizational and multitasking skills
• Excellent attention to detail and accuracy
• Comfortable working in a fast-paced environment
• Computer savvy with working knowledge of Microsoft Excel
• Strong documentation and data entry skills
• Knowledge of construction submittals and/or onboarding processes preferred
• Previous project coordination, construction, or administrative experience is a plus
• Quick learner with the ability to take initiative and adapt to changing priorities
• Strong communication and interpersonal skills
• Dependable and comfortable traveling between nearby work locations as needed
• Motivated to grow professionally with the potential to advance into a Project Manager role

Fuse3 Solutions is an Equal Opportunity Employer. Fuse3 Solutions provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.