Assistant Project Manager

Chenega Corporation; Town of Batavia (NY); On-site; USD 83,000 - 101,000; Full time

Job summary

Chenega Facilities Management, LLC in Batavia, NY seeks an Assistant Project Manager to oversee Operations & Maintenance and Janitorial departments, ensuring contract requirements are fulfilled and safety standards met.

You will collaborate with the Project Manager as the primary authority for daily and emergency operations, supervise O&M and janitorial staff and subcontractors, monitor budgets, track work orders in MP2 and CMMS, and prepare monthly expense reports.

Qualifications

• Associate degree or 2+ years of relevant experience.
• 2+ years supervisory/management experience in institutional facilities.
• Experience with purchasing, budgeting, and quality control.

Responsibilities

• Collaborate with the Project Manager as the primary authority for daily and emergency operations.
• Direct the O&M and Janitorial departments and oversee subcontractors.
• Maintain personnel and subcontractor records on-site and monitor weekly expenditures.

Skills

Supervisory experience

O&M knowledge

Budget & purchasing

MS Office Suite

ISO quality basics

Education

Associate degree

Tools

HxGN/Infor CMMS

MP2 system

SharePoint

Microsoft Office

Job description

CHENEGA FACILITIES MANAGEMENT, LLC

Batavia, NY

The Assistant Project Manager directly supervises the Operations & Maintenance and Janitorial department functions to ensure contract requirements are fulfilled.

Responsibilities

• Collaborate with the Project Manager to be the primary authority in all matters of daily and emergency operations.
• Direct the duties and activities of the O&M department and oversee subcontract for the Janitorial department.
• Maintain and monitor all personnel and subcontractors on-site under established BFDF standards of conduct.
• Monitors weekly departmental expenditures, budget control, assigns purchase order numbers, and tracks on MP2 system.
• Responsible for monthly corporate expense reports for his P-Card usage
• Responsible for work reception, planning, estimating, scheduling, and assigning as well as analyzing and reporting work status and performance.
• Manage and utilize the HxGN/Infor CMMS to control scheduled and unscheduled services effectively and efficiently, ensuring that personnel with the proper skills and training are assigned
• Develop and maintain the Preventative Maintenance schedule.
• Maintain & control the HVAC Cooling Tower Legionella program & records
• Management of all non-key subcontractors.
• Interface with facility occupants.
• Assess work requirements and committing labor and resources to accomplish scheduled and unscheduled tasks.
• Assist in implementation, application, and updating the Quality Control program.
• Maintain all material safety data sheets (MSDS).
• Inventory all incoming materials, supplies, and tools into the MP2 system.
• Track work orders and PM’s on the HxGN/Infor CMMS system
• Implement and perform weekly quality control inspections for each department.
• Responsible for overseeing and maintaining the janitorial parts ordering weekly, working with the janitorial department lead custodian
• Responsible for data entry of various deliverable contract items into the Chenega Share Point System
• Works with PM to ensure annual training requirements for all staff are completed.
• Ensures work is completed in a priority established by supervision and facility need and completed with a high degree of professionalism, quality and craftsmanship.
• Maintain a clean and orderly work area
• Ensure clerical tasks are up to date.
• Keep up to date on departmental and facility safety standards and local codes and policies.
• Highly qualified and possess general supervisory operation maintenance experience
• Other duties as assigned

Qualifications

• Associate degree OR
• Minimum two (2) years equivalent experience.
• Minimum two (2) years’ experience at supervisory or management level in an institutional setting with a multi-functional background in all facility support departments
• Successfully pass background and drug screening

Knowledge, Skills and Abilities

• Ability to learn and use the Government Hexagon/INFOR Maintenance CMMS System
• Experience in operations, maintenance or asset management.
• Experience in purchasing, budget, and quality control.
• Experience training, evaluating staff, and strong organizational skills.
• Ability to understand ISO and quality management system program level functions.
• Proficient in the Microsoft Suite to include, Excel, Word and Outlook.

Physical Demands

(The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

• Sufficient fine motor skill for use of computers, calculator with an ability to withstand repetitive keyboarding for extended periods of time
• Visual, auditory and communication abilities sufficient to perform the essential functions of the job
• Ability to kneel bend and twist at the waist on an occasional basis,
• Ability to push, pull, carry and lift objects weighing up to 20 pounds on a regular basis and more on an occasional basis
• Ability to travel by plane and safely operate a motor vehicle

Estimated Salary/Wage

Up to USD $92,000.00/Yr.