Assistant Project Manager

EPICUS GROUP; San Ramon (CA); On-site; USD 90,000 - 125,000; Full time

Benefits offered by this job

Competitive salary

Annual bonus

Medical coverage

401(k) plan

FSA

Paid time off

Training & development

Diversity & inclusion

Job summary

Epicus Group is seeking an Assistant Project Manager to join our Northern California team and support the end-to-end capital projects lifecycle for life sciences, energy, and government sector clients.

You will coordinate between clients, architects, engineers, and city officials, manage budgets and schedules, and help drive successful project delivery from planning through close-out. This role requires strong communication, organization, and a proactive mindset.

Qualifications

• Minimum 3 years of experience
• Bachelor’s or associate degree in engineering, architecture, construction management, business, or related field
• PMP, CCM, or LEED AP certification is desired
• Experience in the Northern California market with strong relationships to clients, design firms, general contractors, and stakeholders
• Knowledge of the real estate development lifecycle from programming through operations
• Excellent communication, organization, and time management skills

Responsibilities

• Support all phases of capital projects, including planning, design, construction, and close-out within scope, budget, and schedule
• Assist with stakeholder engagement, needs assessments, business case development, and entitlement management
• Serve as the key coordination point between clients, architects, engineers, contractors, and city officials
• Support procurement for design and construction, including drafting scopes and negotiating contracts
• Prepare and implement the project execution plan and kick-off activities
• Oversee design/construction phases, including drawings, bid documents, and agency approvals
• Provide construction administration support with meetings, RFIs, submittals, and cost control
• Track budgets and schedules with project controls and analyze risks
• Assist in evaluating value engineering alternatives
• Coordinate project administration, forecasting, invoicing, and milestone tracking
• Coordinate architects’ review of contractor activities and ensure compliance
• Observe construction activities and escalate issues
• Document project meetings and communicate status to stakeholders
• Collaborate with Project Managers and team on milestones and progress
• Assist with project close-out including documentation and financial reconciliation
• Support business development, RFQ/RFP responses, proposals, and negotiations
• Represent the company at industry events to strengthen brand presence

Skills

Communication skills

Time management

Organizational skills

Analytical thinking

US work authorization

Education

Bachelor’s or associate degree in engineering, architecture, construction management, business, or related field

PMP/CCM/LEED AP certification

Tools

ProCore

P6

BlueBeam

Job description

Epicus Group is a professional project and construction management firm providing owner’s representative consulting services, including workplace strategy, capital program planning, and facilities management. Our work spans the Life Sciences, Energy, and Government sectors, where we deliver comprehensive management and advisory services. We serve as an unbiased advocate for our clients, providing leadership and strategic guidance to navigate complex real estate challenges while minimizing risk and maximizing outcomes.

As we continue to expand our portfolio of exciting projects in Northern California, we are seeking a passionate Assistant Project Manager to join our growing team and deliver exceptional outcomes for our clients. This role will help lead capital projects as the owner’s representative, bringing comprehensive knowledge of the real estate development lifecycle, approval processes, and regulatory requirements.

The Assistant Project Manager will support the development and maintenance of strong client relationships, serving as a key point of coordination for internal stakeholders and external partners. In this role, you will assist in facilitating clear communication, contributing to strategic decision-making, and supporting efforts to enhance the performance of the client’s real estate assets. If you thrive in a dynamic, fast-paced environment, bring a proactive and detail-oriented mindset, and are passionate about delivering exceptional results while growing within a forward-thinking firm, we invite you to join Epicus Group.

Your Role:

As an Assistant Project Manager, you will interface with Epicus clients and project teams through a successful process of strategic real estate planning, design, and construction of new buildings, tenant improvement buildouts, and facilities assignments. Some of the ways you will support our projects are:

• Support all phases of capital projects, including planning, design, construction, and close-out, ensuring successful delivery within scope, budget, and schedule.
• Assist with stakeholder engagement, needs assessments, qualitative program reviews, business case development, and entitlement management to define and verify project goals and objectives.
• Serve as the key point of coordination between clients, architects, engineers, contractors, consultants, and city officials, fostering strong partnerships and effective collaboration throughout the project lifecycle.
• Support procurement efforts for design, construction, peer reviews, and specialty consultant services, including drafting scopes, evaluating proposals, negotiating contracts, and authorizing contract execution and purchase orders.
• Assist in preparing and implementing the project execution plan, project kick-off activities, meetings, presentations, and ongoing project communications to ensure alignment with client objectives and company goals.
• Support the design and construction phases, including oversight of architectural and engineering drawings, bid documents, contractor coordination, and agency approvals to ensure program, budget, and schedule conformance.
• Provide construction administration support, including oversight of meetings, progress reporting, RFIs, submittals, cost control, schedule management, FF&E coordination, and contractor performance.
• Track and monitor project budgets and schedules using web-based project controls; perform meaningful financial and schedule analysis and proactively identify and resolve potential risks, changes, or impacts.
• Assist in organizing and evaluating value engineering alternatives in collaboration with owners and design teams to support financial and performance objectives.
• Support project administration, including resource planning, contract compliance, forecasting, invoicing, progress draw reviews, issue resolution, and strategic decision-making.
• Coordinate architects’ review of contractor and vendor onsite activities to verify compliance with contractual documents, design intent, schedules, and workmanship standards.
• Observe and report on construction activities and construction-related issues, ensuring timely escalation and resolution.
• Coordinate and document project meetings; clearly communicate project status, risks, and mitigation strategies to stakeholders.
• Support and collaborate with Project Managers and internal team members, contributing to accountability, performance development, and achievement of project milestones.
• Assist with project close-out process, ensuring all deliverables, documentation, financial reconciliation, and contractual requirements are completed successfully.
• Support business development efforts, including leading RFQ/RFP responses, proposal development, presentations, interviews, and contract negotiations, and ensuring a seamless transition from business development to project execution.
• Represent the company at industry events, conferences, and networking opportunities to strengthen brand presence and support business development initiatives.

Qualifications:

Minimum 3 years of experience

• Bachelor’s or associate degree in engineering, architecture, construction management, business, or related field.
• Certification as a Project Management Professional (PMP), Certified Construction Manager (CCM) or LEED AP is desired.
• Experience in the Northern California market, having strong relationships with clients, design firms, general contractors, and stakeholders
• Knowledge of the real estate development lifecycle, approval processes, and regulations, from programming, entitlement and design through construction and operations.
• Highly motivated, ambitious and demonstrated business acumen, with a track record of exceeding targets. Expert at building relationships and earning trust.
• Detail-oriented and analytical, excellent communication skills, strong organization and time management skills, and ability to operate independently.
• Advanced MS Office computer skills (Word, Excel, Teams, and PowerPoint).
• Familiar with project management tools and systems such as ProCore, P6 and BlueBeam.
• Ability to travel as required to project locations, meet with clients, and attend industry events.
• Must be legally authorized to work in the United States. Verification of employment eligibility will be required at time of hire. Visa sponsorship is not available for this position.

Your Success

The day-to-day experience at Epicus promises challenge, collaboration, and growth, while our comprehensive benefits create opportunities for you and your family to prosper including:

• A great company culture with a true family-oriented environment that consciously practices its values every day
• The opportunity to take ownership of your career while helping shape the growth and direction of the company
• The freedom and trust to deliver results, paired with respect for work/life balance
• The chance to work with high-caliber clients on meaningful, respected projects
• Competitive base salary with annual bonus potential
• Comprehensive benefits package, including medical, dental, vision, and chiropractor coverage
• 401(k) plan with matching employer contributions
• Flexible Spending Account (FSA) options
• Paid time off, including vacation, sick, and holiday leave
• Formal and informal training opportunities and leadership development

Epicus Group is an equal opportunity employer that is committed to inclusion and diversity. We are also a Diverse Business Enterprise, with Minority Business, Small Business and Disabled Veteran Business Enterprise certifications. We take action to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics.