Assistant Project Manager

MGAC; San Antonio (TX); On-site; USD 85,000 - 105,000; Full time

Benefits offered by this job

3 weeks vacation

Birthday off

8 sick days

9 paid holidays

401(k) matching up to 8%

Wellness benefits

Job summary

MGAC, a global boutique consultancy, seeks an on-site project support professional in San Antonio, TX. You will assist the Controls Manager and team with documentation, invoicing, and maintaining accurate financial and project records.

The ideal candidate has 2+ years in construction or related fields, strong MS Office skills (Excel, Word, PowerPoint), and familiarity with Procore or Microsoft Project. Positive, proactive attitude and teamwork are essential.

Qualifications

• Excellent organizational, problem-solving, verbal, written, and interpersonal communication skills.
• 2+ years in construction, project controls, accounting, or related field preferred.
• Basic understanding of cost tracking, scheduling, estimating, or document control.

Responsibilities

• Support the Controls Manager and project management team on a large, multi-phased project by coordinating documentation, processing invoices, and maintaining accurate financial and project records.
• Assist with the preparation, review, and submission of invoices, purchase orders, financial commitments, and supporting documentation to the client’s internal accounting team.
• Maintain organized project files, including drawings, meeting notes, change orders, logs, reports, and other documentation that reflects project progress.
• Coordinate project schedules, meetings, and calendars; attend meetings and prepare meeting notes as needed.
• Support the development of monthly client reports, including data validation and coordination with multiple team members.
• Communicate with owners, architects, contractors, and vendors as needed to support project activities.

Skills

Organizational skills

Problem-solving

Verbal communication

Written communication

Interpersonal skills

Customer service orientation

Teamwork

Attention to detail

Education

Bachelor’s degree or Associate degree preferred

Tools

Procore

Microsoft Project

Adobe tools

CAD

Microsoft Office (Excel, Word, PowerPoint)

Job description

It’s an exciting time to join MGAC! MGAC is a global boutique consultancy dedicated to managing and representing our clients' best interests. Our success is rooted in hiring exceptional people who are driven to do challenging work with the unique blend of experience, integrity, creativity, and commitment that separates us from our competitors. We have three simple goals: to do the most interesting and challenging work, to have fun working together, and to build a successful business in the process.

This position requires local on-site support, in San Antonio, TX.

Unlock Your Potential

Excellent organizational, problem-solving, verbal, written, and interpersonal communication skills. Strong proficiency in Microsoft Office, especially Excel (data entry, management, reconciliation, and quality control), Word, and PowerPoint. Experience creating spreadsheets, tools, or templates to support project management and budget tracking. Bachelor's or Associate degree preferred; relevant experience considered. 2+ years of experience in construction, project controls, accounting, or a related field preferred. Basic understanding of construction operations such as cost tracking, scheduling, estimating, or document control. Familiarity with project management software (e.g., Procore), Microsoft Project, Adobe tools, or CAD is a plus. Demonstrated ability to follow through on tasks, maintain meticulous records, and uphold consistent processes. Positive, proactive attitude with strong customer service orientation. Ability to work collaboratively and contribute to team success.

What You'll Be Doing

Support the Controls Manager and project management team on a large, multi-phased project by coordinating documentation, processing invoices, and maintaining accurate financial and project records. Assist with the preparation, review, and submission of invoices, purchase orders, financial commitments, and supporting documentation to the client's internal accounting team. Maintain organized project files, including drawings, meeting notes, change orders, logs, reports, and other documentation that reflects project progress. Coordinate project schedules, meetings, and calendars; attend meetings and prepare meeting notes as needed. Support the development of monthly client reports, including data validation and coordination with multiple team members. Communicate with owners, architects, contractors, and vendors as needed to support project activities. Assist in general project coordination, internal/external communications, and team organization. Contribute to a collaborative and high-performing team environment by identifying and removing barriers to success. Manage multiple tasks and deadlines in a fast-paced environment while maintaining accuracy and attention to detail. Perform additional duties as required to support the successful delivery of the project.

Why Work With Us

30 years strong in North America and growing fast—with a positive, energizing culture. Consistently recognized as a Top Workplace with a true employee-first mindset. Entrepreneurial spirit encouraged—bring fresh ideas and exceed client expectations. Global reach, yet agile and client-focused like a boutique firm. Your voice matters—flat structure, open doors, and recognition for your contributions. Strong work-life balance, generous PTO, and top-tier wellness benefits.

Beyond the Paycheck: Discover Our Benefits

Recognizedas a Top Workplace for over a decade. Vacation starts on day one—accrue 3 weeks per year, plus a paid birthday off. 8 sick days and 9 paid holidays annually for full-time employees. Competitive benefits that support both personal and professional growth.

Salary Range

$85,000 - $105,000 per year (commensurate with experience) The advertised salary range is intended as a general guideline and may vary based on factors such as experience, expertise, and location. This base salary does not reflect the full compensation package, which may include bonuses, 401(k) matching up to 8%, and other benefits.