Assistant Project Manager

KODIAK Construction Recruiting & Staffing; Richmond (VA); On-site; USD 60,000 - 100,000; Full time

Benefits offered by this job

401(k) plan with company match

Competitive salary

Paid time off & holidays

Medical, dental, vision insurance

Life & disability insurance

Employee assistance program

Referral incentives

Job summary

KODIAK Construction Recruiting & Staffing is seeking an Assistant Project Manager to support the delivery of commercial MEP service projects in a fast-paced environment. The role involves coordinating field teams, subcontractors, vendors, and customers to keep projects on schedule and within scope.

The ideal candidate will have strong organizational skills, experience with documentation and budgeting, and a desire to develop a long-term career in commercial MEP project management.

Qualifications

• Bachelor's degree in Construction Management or related field is required.
• Associate degree or equivalent in HVAC, plumbing, electrical, MEP, or related field is acceptable.

Responsibilities

• Assist Project Managers in planning and execution of commercial service projects.
• Coordinate communication between field teams, customers, vendors, and subcontractors.
• Maintain project schedules, milestones, and critical deadlines.
• Document action items and follow-up requirements from meetings.
• Prepare RFIs, submittals, logs, and project documentation for review.

Skills

Project coordination

MS Office proficiency

Reading drawings/specs

Communication skills

Team collaboration

Education

Bachelor's degree in Construction Management

Associate degree or equivalent in HVAC/plumbing/electrical/MEP

Tools

Microsoft Project

CAD/BIM familiarity

Job description

Job Description

Assistant Project Manager – Commercial MEP Service

Department: Operations / Project Management

Reports To: Project Manager / Operations Manager

FLSA Status: Exempt

Location: [Insert Location]

Position Summary

Our client is seeking an Assistant Project Manager (APM) to support the successful delivery of commercial plumbing, electrical, mechanical, and special service projects. This role provides hands-on support in project coordination, procurement, scheduling, technical administration, cost tracking, documentation, and customer communication.

Working closely with Project Managers, Operations Managers, field teams, subcontractors, vendors, and customers, the Assistant Project Manager helps keep service projects organized, on schedule, within scope, and aligned with contract requirements. This is an excellent opportunity for an early-career professional looking to build a long-term career in commercial MEP service project management.

Who We Are

Our client is a well-established, full-service MEP service contractor specializing in Mechanical, Electrical, and Plumbing services. With decades of industry experience, the organization supports commercial and industrial customers across a diverse range of projects and service needs, including mechanical service, specialty projects, industrial refrigeration, and manufacturing support.

The company is committed to quality workmanship, strong customer relationships, employee development, and creating opportunities for team members to grow their careers within the MEP service industry.

Perks of Joining Our Client

• Competitive salary range of $60,000-$100,000, based on experience
• Career development and advancement opportunities
• 401(k) plan with company match
• Paid time off and paid holidays
• Medical, dental, vision, life, and disability insurance
• Employee Assistance Program
• Employee referral incentives
• Opportunity to gain hands-on experience across commercial plumbing, electrical, mechanical, and specialty service projects

Essential Duties And Responsibilities

A Day in the Life

As an Assistant Project Manager, you will support multiple aspects of commercial service projects from startup through closeout. Responsibilities include:

• Support Project Managers in the planning and execution of assigned commercial service projects.
• Coordinate communication between field teams, customers, vendors, subcontractors, fabrication teams, detailing personnel, and startup teams.
• Assist with the development, maintenance, and communication of project schedules, milestones, and critical deadlines.
• Participate in project meetings and document action items, responsibilities, and follow-up requirements.
• Develop, maintain, and update project documentation, including:
• RFI logs
• Submittal logs
• Purchase order logs
• Expediting logs
• Project closeout documentation
• Prepare Requests for Information (RFIs) for Project Manager review and track responses through completion.
• Distribute RFI responses, project correspondence, drawings, and other documentation to appropriate project stakeholders.
• Review submittals and shop drawings for alignment with project drawings, specifications, and contract requirements prior to Project Manager review.
• Assist with preparation of operations and maintenance manuals, warranties, turnover documentation, and project closeout packages.
• Support equipment, material, and subcontractor procurement activities.
• Coordinate equipment releases, material orders, and jobsite deliveries.
• Monitor equipment and material lead times and assist with expediting critical items.
• Review drawings, specifications, contracts, and related project documentation.
• Help identify scope gaps, drawing discrepancies, coordination conflicts, and potential project risks.
• Coordinate equipment approval and submittal processes with customers, engineers, vendors, and project teams.
• Maintain accurate project records, reports, tracking tools, and performance metrics.
• Assist Project Managers with project budget tracking, cost reporting, forecasting, and financial documentation.
• Support the development and documentation of change orders and potential change orders.
• Review invoices, purchase documentation, and billing information for accuracy.
• Build and maintain positive working relationships with customers, general contractors, subcontractors, vendors, and internal team members.
• Support project teams in maintaining a strong focus on safety, quality, schedule, and customer satisfaction.

Qualifications

Required Education and Experience

• Bachelor's degree in Construction Management, Mechanical Engineering, Building Construction, Engineering, or a related field;

OR

• Associate degree, technical training, military experience, or equivalent industry experience in HVAC, plumbing, electrical, mechanical service, MEP contracting, or a related field.
• Basic knowledge of drawings, specifications, materials, equipment, and MEP service processes.
• Proficiency with Microsoft Office, particularly Excel and Outlook.

Required Knowledge, Skills, And Abilities

• Strong organizational and project coordination skills.
• Ability to manage multiple priorities, deadlines, and project documentation requirements.
• Strong attention to detail and consistent follow-through.
• Effective written and verbal communication skills.
• Strong problem-solving and critical-thinking abilities.
• Ability to read and develop familiarity with drawings, specifications, submittals, and contract documents.
• Ability to communicate professionally with customers, vendors, subcontractors, and field personnel.
• Ability to work collaboratively within a fast-paced commercial service environment.
• Willingness and ability to learn project management, estimating, scheduling, and service management software systems.

Preferred Qualifications

• 1-3 years of experience in commercial service, engineering, project coordination, project administration, estimating, or field supervision.
• Internship or co-op experience in project management, engineering, or a related MEP discipline.
• Experience supporting commercial plumbing, HVAC, mechanical, electrical, or MEP service projects.
• Familiarity with RFIs, submittals, shop drawings, purchase orders, change orders, procurement, and project closeout.
• Exposure to project management, scheduling, service management, or document management software.
• Experience working with customers, subcontractors, equipment vendors, or commercial service teams.

Our client is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to protected characteristics under applicable federal, state, or local law. EOE M/W/Disability/Vets