Assistant Project Manager

Paycom - ATS; Princeton (NJ); On-site; USD 65,000 - 68,000; Full time

Job summary

NJ Bio, Inc. is seeking an Assistant Project Manager to support multi-site project activities, primarily onsite at the Princeton, NJ location. Travel to Bristol, PA may be required to support project needs and GMP operations.

The role requires excellent communication, scheduling, and regulatory compliance with SOPs, and involves collaboration with internal departments to ensure projects stay on time and within scope and budget.

Qualifications

• Bachelor-level degree in a chemistry/biochemistry/health sciences related field is preferred.
• PMP certification is a plus.

Responsibilities

• Coordinate meetings with external clients and internal stakeholders; record minutes; maintain project documentation and schedules.
• Develop and manage detailed project schedules and work plans; track scope, timelines, status, and budget.
• Document change requests, track approvals, and communicate impacts to schedule and budget.
• Identify risks, issues, action items, dependencies, scope changes, and resource needs; escalate as needed.
• Provide regular status updates and progress reports to clients and project teams.
• Collaborate with Business Development and Finance to support projects.
• Coordinate resources, schedules, and cross-functional activities.

Skills

Interpersonal communication

Project management basics

Schedule management

Stakeholder coordination

Education

BS in Chemistry

MS in Biochemistry

PhD in Health Sciences

Tools

Smartsheet

MS Project

MS Office

Job description

Job Details: Job Location: Headquarters- New Jersey - PRINCETON, NJ 08540, Position Type: Full Time, Salary Range: $65,000.00 - $68,000.00 Salary/year, Job Shift: Day, Job Category: Pharmaceutical, We are looking for a dedicated and detail-oriented Assistant Project Manager to join our team. The successful candidate will support project activities at multiple company locations as required to meet business and client needs, ensuring projects are completed on time, within scope, and on budget, while maintaining high levels of customer satisfaction and collaboration. This position requires onsite presence the vast majority of the time at Princeton, NJ site and may require occasional travel to Bristol, PA site based on project needs and project management support requirements. The incumbent works cross-functionally with internal departments and external resources on project management related issues. The Assistant Project Manager supports adherence to relevant regulatory requirements and company Standard Operating Procedures (SOPs) as appropriate.

Job Responsibilities:

• Communicate with external clients and internal stakeholders; coordinate meetings; record meeting minutes; and maintain project documentation, schedules, status reports, action logs, and project files in designated systems.
• Develop and manage a detailed project schedule and work plan, tracking project scope, timelines, status, and budget to ensure on-time and on-budget delivery of projects under guidance. Adjust timelines as needed in consensus with client and team members.
• Support project scope management activities by documenting change requests, tracking approvals, and communicating impacts to schedule and budget.
• Identify, document, and track project risks, issues, action items, dependencies, scope changes, and resource needs, escalating concerns as appropriate to support successful project execution.
• Provide regular project status updates, progress reports, and action-item follow-up to clients and project teams. Keep clients and project teams updated with progress reports and up-to-date information on the project.
• Collaborate with the Business Development and the Finance Department to provide support.
• Coordinate project resources, schedules, and cross-functional activities to support successful project execution.
• Partner with management to support safety and quality initiatives within the organization.
• Utilize industry best practices, techniques, and standards throughout the entire project execution.
• Develop and maintain strong collaborative working relationships and interact effectively with all levels within the organization and with external clients.
• Perform other tasks and assignments as needed and specified by management.

Qualifications: Required Skills and Knowledge:

• Outstanding interpersonal skills with a demonstrated ability to effectively build positive working relationships across functions.
• Well-versed in basic project management principles, including identifying critical paths, building and communicating timelines, defining milestones, and setting expectations and accountability.
• Self-motivated with a willingness to grow and learn new skills.
• Proficiency in using Smartsheet for project management is recommended.
• Proficiency in MS Project is a plus.
• May occasionally require working beyond regular business hours to accommodate international clients.
• Proficiency with Microsoft Office applications, including Excel, Outlook, PowerPoint, and Teams. .
• Excellent verbal and written communication skills as well as interpersonal skills.
• Ability to work independently and collaboratively, as required, in a team environment consisting of internal and external team members.
• Ability to support onsite and cross-site project activities, including coordination with the Bristol, PA facility as needed.
• Analytical thinker with excellent problem-solving skills and the ability to adapt to changing priorities and deadlines.
• Excellent planning, organization and time management skills include the ability to support and prioritize multiple projects.
• Ability to work outside of normal business hours, including occasional nights, weekends or holidays, as needed to fulfil business need.

Education and Experience Requirement

• BS, MS, or PhD in Chemistry, Biochemistry, Biology, Health Sciences, or other related disciplines is a plus.
• Chemistry and Bioconjugation experience is a plus.
• PMP Certificate is a plus.
• Smartsheet experience is a plus.

Physical Demands:

Ability to attend onsite meetings, walk through office and operational areas, and travel between company sites as needed. Ability to provide support virtually or onsite during holidays, weekends, and outside normal business hours during GMP operations, emergency situations, or for multinational client meetings.

Working Conditions:

Office-based position requiring onsite presence the vast majority of the time. Occasional travel to the Bristol, PA site may be required to support project activities, meetings, and operational initiatives.

Certificate and License Requirement:

PMP Certificate is a plus

Compensation

$65,000- $68,000 per annum

NJ Bio, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to their race, color, sex, religion, age, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability or any other characteristic protected by applicable federal, state, or local laws.