Assistant Project Manager

Actalent; Portland (OR); Hybrid; USD 100,000 - 140,000; Full time

Benefits offered by this job

401k with 40% employer match

Discretionary year-end bonus

GSA Per Diem

Job summary

Actalent, a global engineering and sciences services company, is seeking an Assistant Project Coordinator to support data center and technology infrastructure projects. This role involves coordinating documentation, assisting project managers, and ensuring successful execution across sites.

The position requires heavy travel (80-100% per project) with projects across the western United States and beyond, and offers a discretionary year-end bonus, 401k with a 40% match, and per diem.

Qualifications

• Experience supporting construction, low-voltage, telecommunications, technology infrastructure, or data center projects.
• Experience managing project documentation, including RFIs, submittals, meeting minutes, and change orders.
• Working knowledge of document control processes and project coordination.
• Ability to read and interpret electrical drawings, low-voltage plans, and technical specifications.
• Experience working with Project Managers, field personnel, subcontractors, and vendors.

Responsibilities

• Coordinate and maintain project docs (RFIs, submittals, meeting minutes, change orders).
• Support project managers with daily administration and execution.
• Create and maintain project records and tracking logs in Viewpoint.
• Assist with planning, scheduling, coordination, and issue resolution.
• Coordinate with subcontractors and vendors for docs and closeout materials.
• Support collection of owner manuals and turnover packages.
• Review schedules, assist with updates and reporting.
• Assist in budgeting and billing within Viewpoint.
• Ensure labor reporting accuracy with payroll and field teams.
• Follow safety requirements and project procedures.

Skills

Document coordination

Project administration

Reading electrical drawings

Communication skills

Travel readiness

Tools

Viewpoint

Microsoft Office

Job description

Job Title: Assistant Project Coordinator

Job Description

We are seeking an experienced Assistant Project Coordinator to support data center, structured cabling, low-voltage, telecommunications, security, or technology infrastructure projects. This role requires frequent travel to project sites nationwide and involves coordinating and maintaining project documentation, supporting project managers, and ensuring successful project execution.

Responsibilities

• Coordinate and maintain project documentation, including RFIs, submittals, meeting minutes, change orders, and document control logs.
• Support Project Managers with daily project administration and execution.
• Create and maintain project records and tracking logs within Viewpoint.
• Assist with planning, scheduling, coordination, and resolution of project issues.
• Work with subcontractors and vendors to obtain required documentation and closeout materials.
• Support the collection and organization of owner manuals, maintenance documentation, and project turnover packages.
• Create job information sheets and establish project files under the direction of project leadership.
• Provide project oversight and coordination support during periods when the Project Manager is unavailable.
• Review and interpret electrical drawings, low-voltage plans, and project specifications.
• Assist Project Managers and Field Supervisors with workflow planning and project execution strategies.
• Support monthly project billing processes to ensure accurate and timely invoicing.
• Assist in drafting, tracking, and submitting RFIs.
• Ensure subcontractor and vendor documentation is complete and payments are processed timely.
• Review project schedules and assist with schedule updates and reporting.
• Support project budget setup and maintenance within Viewpoint.
• Coordinate with payroll and field teams to ensure labor reporting accuracy.
• Follow company safety requirements, project procedures, and quality standards.
• Perform additional duties as assigned.

Essential Skills

• Experience supporting construction, low-voltage, telecommunications, technology infrastructure, structured cabling, or data center projects.
• Experience managing project documentation, including RFIs, submittals, meeting minutes, and change orders.
• Working knowledge of document control processes and project coordination.
• Ability to read and interpret electrical drawings, low-voltage plans, and technical specifications.
• Experience working with Project Managers, field personnel, subcontractors, and vendors.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities across several active projects.
• Proficiency with Microsoft Office Suite.
• Strong verbal and written communication skills.
• Ability and willingness to travel extensively throughout the United States.

Additional Skills & Qualifications

• Experience supporting data center construction or technology deployment projects.
• Experience with structured cabling, fiber optic, security, audiovisual, wireless, or other low-voltage systems.
• Experience using Viewpoint.
• Exposure to project budgeting, project billing, cost tracking, and schedule management.
• Understanding of data center construction and turnover processes.

Work Environment

This position requires 80-100% travel, with projects ranging from as short as 2 weeks to as long as 6 months. Projects are primarily located across the western half of the United States, including states like Wyoming, Texas, Nevada, and Oklahoma. The work environment offers an opportunity for a discretionary year-end bonus, a 401k with a 40% employer match (up to federal limit), and GSA Per Diem. Join a growing division within a leading electrical contracting company.

Job Type & Location

This is a Permanent position based out of Portland, OR.

Pay And Benefits

The pay range for this position is $100000.00 - $140000.00/yr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Opportunity for a discretionary year-end bonus. 401k with a 40% employer match (up to federal limit.)

Workplace Type

This is a hybrid position in Portland,OR.

Application Deadline

This position is anticipated to close on Oct 19, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.