Assistant Project Manager

Cresa; Philadelphia (Philadelphia County); On-site; USD 52,000 - 72,000; Full time

Job summary

Cresa is seeking a proactive Project Coordinator to assist in achieving project goals through careful scope development and documentation management. The role involves supporting scheduling, budgeting, and vendor coordination across the project lifecycle.

Ideal candidates have 1–3 years in architecture, engineering, or construction and a customer-centric, detail-oriented mindset. Flexibility for travel and strong communication skills are essential for success in this client-facing position.

Qualifications

• 1–3 years in architecture, engineering or construction and/or in a Project Coordinator role
• Ability to prepare and track budgets
• Flexibility with work hours and travel as needed
• Proven track record delivering projects on time and on budget
• Strong communication and interpersonal skills, both written and oral

Responsibilities

• Assist with developing scope requirements for project proposals
• Understand project scope as it relates to vendor contracts and management
• Obtain, upload, distribute, and retain documentation through the project lifecycle
• Administer RFPs/RFIs
• Assist PMs with schedules and budgets
• Interface with vendors and coordinate/manage
• Run small projects with minimal assistance and become client-facing
• Document meeting minutes and actions
• Support tracking/reporting of critical deliverables and identify issues
• Assist relocation processes for clients
• Becoming a valued member of the team

Skills

Communication

Interpersonal skills

Detail-oriented

Customer-centric

Time management

Education

Architecture/Engineering/Construction experience

Tools

Smartsheets

MS Project

Job description

At Cresa, we believe our clients deserve better. A better space to work, create, build, grow. A better outcome for their people and organization. A better partner who puts their needs first, helping them navigate the landscape, tilting the playing field in their favor and giving them an insider’s edge.

Our mission is to find and foster the best environment for every business. Our purpose is to think beyond space - strengthening those we serve and enhancing quality of life for our clients and employees. We are built to champion our clients’ aspirations through real estate. When considering partnership, we strive to connect with those who share our values: Work Together, Create Value, Be Tenacious, Enhance Community, and Embrace Diversity.

We believe in being the change. We work together to find new ways of doing things that create value for our clients — and for each other. Because there is not much that feels better than collaborating to make a positive difference each day.

At Cresa, we offer an opportunity to be part of something bigger. To learn, advance, mentor and be recognized. Your voice will be heard, and you will be valued for both your individual and team contributions.

Summary

Assist project management with implementing project goals. The ideal candidate possesses a keen ability to identify project issues to ensure they are resolved promptly.

Essential Duties And Responsibilities

• Learning to develop scope requirements related to project proposals
• Understanding scope requirements of the project as it relates to vendor contract negotiations and management
• Obtaining, uploading, distributing, and retaining documentation throughout the project life cycle
• Administers RFPs/RFIs
• Assists PM’s with schedules, budgets
• Vendor interface, coordination / management
• Become client-facing / run small projects with minimal assistance
• Document Meeting Minutes
• Assist Senior Manager / team members with tracking and reporting on critical deliverables and proactively identify potential issues and bring them to the team’s attention
• Supporting / managing the relocation process for our clients
• Become a valued member of the team

Education/Experience

• At least 1-3 years in architecture, engineering or construction and / or in Project Coordinator position
• Ability to prepare and track capital budgets
• Flexibility with work hours and travel as needed
• Experienced, self-motivated, detailed, customer-centric and results-oriented
• In-depth knowledge of the commercial design and construction process
• Proven track record of success delivering projects on time and on budget
• Strong communication and interpersonal skills, both written and oral
• Capacity to work effectively both independently and in teams
• Strong organizational skills and an ability to identify and manage priorities
• Demonstrate continuous learning mindset by seeking learning and development opportunities, asking for and accomplishing stretch assignments, and willingness to take on new challenges
• Proficiency in developing budget and schedules
• Understanding of Smartsheets and MS Project project management platforms

Physical Requirements

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act.

NOTE:

The job description is an overview of the functions and requirements for this position. This document is not intended to be an exhaustive list encompassing every duty and requirement of this position; supervisors may assign other duties as deemed necessary.

Cresa is committed to developing and maintaining a diverse workforce. Cresa strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law.