Assistant Project Manager

Capstone Communities; Northern (KY); Hybrid; USD 55,000 - 85,000; Full time

Job summary

Capstone Communities seeks an Assistant Project Manager to join CBI Construction in Kentucky. You will collaborate with management and field teams to ensure safety, quality, schedule adherence, and budget compliance on active projects. You will review plans, support procurement, track progress, and help maintain project docs.

Relocation to the project site is required. Proficiency with Procore, BlueBeam, and other PM software is expected, with a minimum of two years in construction management.

Qualifications

• A Bachelor's Degree in Construction Management or related field.
• Minimum of 2 years' professional experience in construction management.
• Understanding of coordination across design disciplines and construction sequencing.
• Proficiency with industry software including MS Excel, MS Project, BlueBeam, ProCore, and Primavera P6.

Responsibilities

• Thoroughly review plans and specifications and assist with take-offs as needed.
• Collaborate with PM and Field Operations to create and track project schedules.
• Assist with buyout, SOVs, and subcontract administration.
• Prepare and track LOIs, purchase orders, subcontracts and related paperwork.
• Review and process invoices, pay apps, RFIs, submittals and change orders.
• Maintain project budgets and reporting; ensure safety and OSHA compliance.

Skills

Project management

Scheduling

Budgeting

Communication

Problem solving

Education

Bachelor's Degree in Construction Management

Tools

MS Excel

MS Project

BlueBeam

ProCore

Primavera P6

Job description

Description

An Assistant Project Manager for CBI Construction (“CBI”) collaborates with his or her coworkers within CBI’s Project Management and on-site/field teams to ensure that company standards for safety, quality, scheduling and budgeting are met and adhered to for projects being constructed and/or managed by CBI. This role reports directly to CBI’s Project Manager.

Duties Include (but are not limited to):

• Thoroughly review plans and specifications to determine project requirements and trade partner scopes of work while occasionally providing take offs, as needed
• Collaborate with CBI’s Project Management and Field Operations teams to create project schedules that meet ownership’s delivery objectives and consistently measure and track progress throughout the life of the project and compare against project milestone dates
• Collaborate with CBI’s Preconstruction team to ensure that the intent/scope of the original project construction estimate is maintained throughout the buyout and construction processes
• Work with CBI’s Project Management and Field Operations teams to formulate Schedules of Value (SOV) for subcontracts, distribute SOVs to trade partners and confirm receipt
• Prepare and collect LOIs, purchase orders, subcontracts and related paperwork including RFQ forms, vendor information documents, W9s, Certificates of Insurance, etc.
• Maintain trade partner contact lists as subcontracts are executed & purchase orders issued
• Collect, review and approve invoices and pay applications, as instructed by supervisor
• Review, negotiate and facilitate the culmination of project change orders requests, as needed
• Assist Project Management team in maintaining project budgets on a weekly basis, as needed
• Become proficient with all project management software
• Fulfill weekly reporting obligations to project ownership representatives
• Distribute, review, document, and track all required product submittals, shop drawings, and substitution requests to and from trade partners, suppliers, consultants, and owner’s reps
• Distribute, review, and maintain an accurate log of all Requests for Information (RFIs) as they arise throughout the project
• Review project documents to confirm all necessary RFIs have been incorporated into revisions
• Maintain product documents and document logs in digital form (through Procore) and distribute to CBI’s corporate team, field teams and project trade partners, to ensure all necessary parties are working off the latest documents
• Adhere to Project Management-related items in CBI’s Weekly Processes & Procedures
• Collaborate with CBI’s Project Management and Field Operations teams to create and maintain Project Action Item Lists and facilitate/administrate the completion of each action item in a satisfactory manner
• Work with CBI’s Field Operations team to track materials that arrive to the site
• Work with corporate and field team members to ensure adherence to company safety and insurance policies, protocols and OSHA compliance

All members of CBI’s Project Management team are management-level professionals, highly visible to clients and employees. This role demands maturity, assertiveness, integrity and strong organizational skills in addition to the following prerequisites:

• A Bachelor's Degree in Construction Management or related field
• Minimum of 2 years' professional experience with extensive knowledge of all aspects of construction management from preconstruction through project close-out, including design and technical expertise
• A comprehensive understanding of the coordination aspects and related requirements of all design disciplines
• Experience with the sequencing of stages of construction
• Excellent problem solving skills with the capability of providing original thoughts and “thinking outside of the box” when solutions are needed
• Strong writing and speaking skills
• Detailed, self-motivated, enthusiastic and flexible
• Strong business acumen
• Ability to interact well in various business and social settings with all types of people in a mature and professional manner
• Ability to read, comprehend and interpret architectural and consultant drawings, specifications, and details
• Ability to work well with others, associates, supervisors and subordinates under a deadline
• Computer literate with proficiency in MS Excel, MS Project and/or other pertinent industry software platforms including but not limited to BlueBeam, ProCore, and Primavera P6
• Good stewardship of company assets

Requirements

• Capable of relocating to project site for the duration of the project
• Ability to work a schedule that may exceed a typical 8 AM – 5 PM Monday through Friday work week, depending on project needs and project status reporting protocol
• Visual acuity to perform responsibilities
• Physical ability to walk jobsites
• Strong sense of urgency
• Ability to listen and follow directives
• Constant pursuit of self-improvement and professional growth