Assistant Project Manager

Propolis; Miami (FL); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Competitive salary

Health benefits

Opportunities for career advancement

Job summary

A real estate development firm based in Miami is seeking an Assistant Project Manager to support the development of multifamily buildings. This growth-oriented role requires coordination with the Director of Development, budget management, and vendor engagement. Ideal candidates will have a bachelor's degree and 1-3 years of relevant experience, alongside proficiency in tools like Microsoft Office and Bluebeam. Competitive salary and health benefits are provided, with opportunities for advancement within a growing company.

Qualifications

• 1–3 years of experience in construction, project management, or real estate development.
• Strong organizational and communication skills with attention to detail.
• Ability to collaborate effectively across departments and manage multiple priorities.
• Familiarity with InDesign, AutoCAD, Revit, Rhino, and BIM 360 is a plus.
• Strong organizational and communication skills with attention to detail.
• Ability to collaborate effectively across departments and manage multiple priorities.

Responsibilities

• Work directly with the Director of Development to track and manage project milestones.
• Assist in coordinating the permitting process with the City of Miami.
• Conduct site checks to ensure progress aligns with timelines and budgets.
• Gather and analyze contractor bids, cost estimates, and proposals.
• Maintain and update project budgets, timelines, and reports.
• Document meeting minutes and follow up on key action items.
• Assist in processing payment requisitions and tracking project finances.
• Ensure all permits are active and properly closed out at project completion.
• Support communication between the Director of Development, contractors, vendors, and design teams.
• Help with contract review and negotiation of purchase orders.
• Contribute to the creation of quarterly project updates for stakeholders.

Skills

Project coordination

Budget management

Contract negotiation

Communication skills

Microsoft Office proficiency

Education

Bachelor’s degree in a relevant field

Tools

Bluebeam

Autodesk Construction Cloud

Smartsheet

Smartsheet

InDesign

AutoCAD

Revit

Rhino

BIM 360

Job description

Assistant Project Manager – Miami, FL

Propolis is seeking a highly organized and proactive Assistant Project Manager to support the development of mid-rise multifamily buildings in Miami. This role is ideal for someone eager to gain hands‑on experience in real‑estate development and construction while working closely with the Director of Development to ensure projects run smoothly from pre‑construction through stabilization. As an APM, you will assist with project coordination, permitting, budgeting, and contractor management, ensuring that all tasks are executed efficiently and on schedule. This is a growth‑oriented role, perfect for a candidate who is resourceful, detail‑oriented, and ready to contribute to an agile and fast‑moving team.

What You’ll Do

Project Coordination & Support

• Work directly with the Director of Development to track and manage project milestones.
• Assist in coordinating the permitting process with the City of Miami.
• Conduct site checks to ensure progress aligns with timelines and budgets.
• Gather and analyze contractor bids, cost estimates, and proposals.

Administrative & Budget Management

• Maintain and update project budgets, timelines, and reports.
• Document meeting minutes and follow up on key action items.
• Assist in processing payment requisitions and tracking project finances.
• Ensure all permits are active and properly closed out at project completion.

Stakeholder & Vendor Engagement

• Support communication between the Director of Development, contractors, vendors, and design teams.
• Help with contract review and negotiation of purchase orders.
• Contribute to the creation of quarterly project updates for stakeholders.

What We’re Looking For

• Bachelor’s degree in a relevant field.
• 1–3 years of experience in construction, project management, or real estate development.
• Proficiency in Microsoft Office, Bluebeam, Autodesk Construction Cloud, and Smartsheet.
• Familiarity with InDesign, AutoCAD, Revit, Rhino, and BIM 360 is a plus.
• Strong organizational and communication skills with attention to detail.
• Ability to collaborate effectively across departments and manage multiple priorities.

Compensation

• Competitive salary based on experience.
• Health benefits.
• Opportunities for career advancement within a growing company.

About Us

Propolis is a vertically‑integrated real estate development and property management firm specializing in efficient high‑density, mid‑rise (3‑8 stories) residential buildings. The company develops aspirational but attainable housing on infill lots in urban centers with the goal of being best in class. Propolis is completing its sixth building by the end of the year and has over 10 projects in different phases of development.

We use a unique residential‑hospitality operational model that includes coliving, micro‑units, traditional long‑term leasing, and short‑term rentals. All our apartments are super efficient and come fully‑furnished (with utilities included), appealing to young professionals who save an average of $200‑300/month versus renting a studio in the area. On the flip side, our investors benefit from increased returns that are nearly unheard of in prime real estate markets. We are primed for accelerated growth.