Assistant Project Manager

Global Facility Management & Construction, Inc.; Melville (NY); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Health benefits

401k plan

PTO

Paid holidays

Team events

Employee appreciation program

Job summary

Global Facility Management and Construction seeks a on-site Project Coordinator in Melville, NY to support multiple projects and deadlines. You will expedite materials, manage inspections, coordinate technicians and vendors, and maintain accurate records using GEMS and client systems.

Ideal candidates have strong organizational and communication skills, experience in facility management or construction, and are willing to attend mold remediation trainings.

Qualifications

• Experience coordinating multiple projects and deadlines.
• Expediting materials, approvals and tasks through project lifecycle.
• Knowledge of inspection processes: scheduling, docs, follow-ups.
• Logistics management across locations and teams.
• Strong organizational skills and attention to detail.
• Effective written and verbal communication with clients and vendors.
• Proficient with project management software and MS Office.
• On-site work in Melville, NY with team collaboration.
• Facility management or construction experience preferred.

Responsibilities

• Coordinate project scheduling and requirements with contractors and landlords.
• Expedite materials, approvals and tasks through the project lifecycle.
• Oversee inspections planning, documentation and follow-ups.
• Coordinate technicians, vendors, materials and schedules.
• Maintain accurate project records and status updates.
• Attend mold remediation trainings as needed.
• Document project status using the GEMS software.
• Learn and use client-specific software management systems.

Skills

Project coordination

Expediting

Inspection processes

Logistics management

Organizational skills

Communication

Project management software

Microsoft Office

Tools

GEMS

MS Office

Client software systems

Job description

We’re Global Facility Management and Construction, an innovative and groundbreaking organization launched initially out of a studio apartment in 2004, now grown and expanded to a staff of 160 tasked with building and managing some of the most interesting and innovative properties throughout the continent.

We’re looking to build the best team in the biz, and we’re actively seeking high performing, highly engaged teammates with an entrepreneurial spirit and a good sense of humor who can’t resist a challenge.

We strive every day to build an inclusive, equitable, dynamic, and engaging culture. We offer a rich and full suite of benefits and perks, from paid holidays and awesome team building activities to summer barbeques and celebrations, and of course, our employee appreciation program. As far as traditional benefits, we offer excellent health and dental coverage, life insurance and 401k, and a compelling PTO program.

Qualifications

• Experience in project coordination or project management, with the ability to support multiple projects and deadlines.
• Skills in expediting and working as an expeditor to move materials, approvals, and tasks through the project lifecycle efficiently.
• Knowledge of inspection processes, including scheduling, documentation, and follow-up on findings.
• Logistics management skills to coordinate technicians, vendor partners, materials, and schedules across various locations.
• Strong organizational and time-management abilities, with attention to detail and accurate recordkeeping.
• Effective written and verbal communication skills for working with clients, vendors, and internal teams.
• Proficiency with project management software and Microsoft Office (Excel, Word, Outlook) or similar tools.
• Ability to work on-site in Melville, NY, collaborate in a team environment, and adapt to changing priorities.
• Relevant experience in facility management, construction, or related fields preferred.
• Assist in procuring pricing bids from pre-qualified subcontractors and technicians.
• Complete all assigned project implementation tasks by set deadlines.
• Training on Mold remediation will be ongoing you may be asked to attend training and seminars and be cross trained.
• Assist in coordinating project scheduling requirements with contractors, Landlord agents, and Clients. Utilize the Global software management system GEMS to ensure all projects are properly documented and status updated throughout all project phases up to and including submittal of change orders and invoices.
• Learn Client software management systems and successfully utilize per Client requirements.