Assistant Project Manager

Ritz Construction Inc; Maryland; On-site; USD 60,000 - 85,000; Full time

Job summary

Ritz Construction Inc. is a federal government contractor seeking a detail-oriented, self-motivated project administration professional to support project managers and collaborate with customers and subcontractors.

You will handle submittals, schedules, contracts, meeting minutes, and vendor coordination on multiple projects, ensuring timelines and budget adherence while maintaining safety and quality standards.

Qualifications

• High school diploma or equivalent required; college degree preferred.
• Knowledge of construction industry standards, building codes, equipment, methods and contracts.
• Demonstrated business acumen with strong presentation, communication, problem-solving, financial knowledge and leadership.
• Ability to maintain composure, professionalism and objectivity in difficult situations and resolve conflicts.
• Proficiency in Microsoft Office and comfort learning construction software as needed.
• Ability to pass a government background check to work on Military Bases and in Government Facilities.
• Must hold a valid Driver’s License.

Responsibilities

• Assist project manager and senior project manager on day-to-day administration activities on the projects they are managing.
• Process submittals, adjust schedules, assist with contract documents, execution of contracts and communication with customers and subcontractors.
• Attend weekly progress meetings and prepare meeting minutes.
• Plan construction operations and schedule intermediate phases to meet deadlines.
• Help develop bids with estimating staff and participate in project interviews.
• Identify long lead time items on the project critical path and prepare contract change orders as needed.
• Maintain file documentation and ensure vendor/subcontractor files are up to date.

Skills

Self-motivation

Strong work ethic

Attention to detail

Organization

Problem solving

Team player

Communication skills

Education

High school diploma or equivalent

College degree preferred

Tools

Microsoft Office

Construction software

Job description

Ritz Construction Inc., is a federal government contractor looking to expand our team. This is a great opportunity for someone with a government construction background to get involved with a growing company. Our ideal candidate will possess a strong work ethic, be self-motivated, able to multi-task and be a problem-solver, show a strong attention to detail and organization, and most importantly, believe in a team-oriented approach.

Salary is based on experience and is open to negotiation.

Primary Function

Assist project manager and senior project manager on day to day administration activities on project they are managing. Activities include processing submittals, adjusting schedules, assisting with contract documents, execution of contracts and communication with customers and subcontractors.

Key Responsibilities:

• Assist the project manager in ensuring all projects are delivered on time according to requirements and without exceeding budget.
• Help plan construction operations and schedule intermediate phases to ensure deadlines will be met.
• Work with estimating staff to develop bids, participate in project interviews, work with the client to answer any questions, and follow up on outstanding bids.
• Assist with a wide range of construction projects as well as multiple projects from start to finish.
• Attend weekly progress meetings and prepare meeting minutes.
• Develop a thorough understanding of the details of the project.
• Communicate effectively with clients and subcontractors.
• May need to visit project site prior to bid submission.
• Anticipate issues and proactively work to avoid or resolve them.
• Prepare subcontracts and purchase orders, review for completeness and accuracy.
• Identify and track long lead time items on the project critical path.
• Prepare contract change orders for owners and subcontractors as needed.
• Responsible for file preparation and maintenance.
• Ensure vendor and subcontractor files are up to date with needed documentation.
• Continually seek opportunities to increase client satisfaction and deepen client relationships.
• Ensure adherence to all health and safety standards and reports issues.
• Help maintain the subcontractor and vendor bid list for possible future work.

Requirements:

• High school diploma or equivalent required, college degree preferred.
• Knowledge of construction industry standards, building codes, equipment, methods, and contracts.
• Demonstrated business expertise with strong presentation, communication (verbal and written), problem solving, financial knowledge and have leadership skills.
• Ability to maintain composure, professionalism and objectivity in difficult situations and effectively resolve conflicts.
• Computer skills in Microsoft Office and the ability to learn new software based on project requirements. Knowledge in construction software a plus.
• Ability to pass a government background check to work on Military Bases and in Government Facilities.
• Must hold a valid Driver’s License.

Ritz Construction Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, color, national origin, race, religion, sex, sexual orientation, gender identity, protected veteran status, or disability status.