Assistant Project Manager

Complete Building Services; Martinsburg (WV); On-site; USD 80,000 - 104,000; Full time

Benefits offered by this job

Medical insurance

401k with match

Tuition reimbursement

Flexible vacation

Employee discounts

Job summary

Complete Building Services is seeking an Assistant Project Manager in Martinsburg, WV to support building infrastructure and tenant alteration projects. You will coordinate schedules, estimate costs, issue purchase orders, and review technical work to meet tenant requirements.

You will supervise contractor staff, administer BSR/TWO/IRO processes, maintain CMMS, and ensure timely invoicing and deliverables. Strong communication and documentation skills are essential.

Qualifications

• 3+ years as APM or PM in a similar facility with complex infrastructure
• Associate degree or higher in facilities management/operational maintenance
• Ability to plan, organize, and meet deadlines
• Ability to manage multiple projects simultaneously and prioritize
• Technical expertise in engineering/building infrastructure systems
• Ability to read blueprints
• Proficiency with word processing, spreadsheets, and project tracking software

Responsibilities

• Obtain cost estimates and prepare quotes for TWO’s and IRO’s
• Coordinate and schedule projects, including pricing, estimating costs, and processing BSR, TWO, or IRO
• Issue Contractor purchase orders and administer BSR, TWO, and IRO
• Provide technical review to ensure compliance with AOC standards and tenant requirements
• Supervise Contractor staff to ensure on-time completion of PMs, BSRs, TWO’s, and IRO’s
• Maintain and administer the CMMS; conduct Facility Management Services QC
• Ensure training and background checks for contractor employees
• Maintain professional relationships with tenants, COR, and vendors

Skills

Project management

Communication skills

Blueprint reading

Engineering knowledge

Time management

Multitasking

Emergency coordination

Documentation writing

Education

Associate degree in facilities management

Tools

MS Word

Excel

Project tracking software

Job description

About the Role

Complete Building Services is looking for an Assistant Project Manager (APM) in Martinsburg, WV. The APM shall provide assistance and daily coordination for building-related infrastructure and tenant alteration projects, as well as regularly interface both verbally and in writing with Tenants, Tenant Representatives, Property Management, Engineering Staff, construction professionals, and other vendors. Must be flexible with time and schedule as needed.

Essential Duties & Responsibilities:

• Obtain cost estimates and prepare quotes for TWO’s and IRO’s
• Assign projects to subcontractors or design professional consultants and subcontractors, as needed, as determined by the Government
• Coordinate and schedule projects, including pricing, estimating costs, and processing BSR, TWO, or IRO
• Administer BSR, TWO, and IRO including issuing Contractor purchase orders for subcontractors or design professional consultants and subcontractors as required
• Provide technical review of projects in advance of submission for AOC Technical Review, to ensure compliance with AOC Standards and to ensure that work fully meets tenant requirements
• Provide oversight and supervision of all Contractor staff to ensure on-time completion of PM’s, BSR’s, TWO’s, and IRO’s
• Provide on-time Deliverables, to the COR
• Ensure timely invoice submission of TWO and IRO work efforts
• Maintain and administer the CMMS
• Conduct Facility Management Services Quality Control, and inspections and thence coordinate CM repairs as required
• Maintain professional and effective relationships with the tenants, COR, AOC employees, Security Manager, and Contractor employees
• Daily, communicate and coordinate with the on-site Security Manager employed by the Security Contractor
• Ensure all Contractor and subcontractor employees supporting this contract have received the necessary and required training
• Ensure all Contractor and subcontractor employees supporting this contract have received necessary Government background checks and badging before reporting on-site
• Ensure all Contractor and subcontractor employees supporting this contract have read and understand the Building Rules and Regulations

Salary: $80,000 to $104,000

Hours: 7:00 am to 3:30 pm M-F

*Contingent upon contract award*

You Should Have

The Assistant Project Manager shall possess the following minimum qualifications:

• Not less than three (3) years of previous experience within the last five (5) years serving in the role of Assistant Project Manager, or Project Manager, at a facility of comparable size, comparable function, with similar infrastructure including (1) chilled water and steam systems; (2) UPS Systems; (3) security surveillance systems; (4) security physical barrier systems; (5) fire alarm and fire suppression life safety systems; (6) generator systems; and (7) building automated controls systems. Demonstrated experience providing facility management and operation and maintenance management is required. Previous experience managing federal or state office buildings is desirable
• Completion of post-secondary school training in facilities management and supervision, at minimum possess an associate degree in a field related to facility management and operation and maintenance
• Demonstrated ability to plan, organize and meet project deadlines
• Demonstrated ability to work on several projects simultaneously and prioritize work as required
• Demonstrated working technical expertise in engineering and building infrastructure systems
• Ability to read and understand blueprints
• Proficiency with word processing, spreadsheet, and project tracking software
• The Project Manager shall be available for emergency contact via cell phone twenty-four (24) hours a day, seven (7) days a week
• The Project Manager shall have availability to work flexible hours as required in response to emergencies
• Demonstrated ability to provide error-free written correspondence (e.g. progress and status reports, notifications, memoranda, executive summaries) in an on-time manner
• Demonstrated ability to effectively communicate with a positive and cooperative attitude, orally and in writing, to all audiences; prepare and conduct briefings; make public announcements; coordinate and facilitate meetings
• Demonstrated ability and experience managing and coordinating emergency events involving a multitude of parties including tenants, law enforcement and other officials, and several agencies and organizations
• Previous experience as Chief Engineer is desirable, but not a requirement
• Demonstrated experience managing building reconstitution efforts after building closure due to damage or an emergency event

EOE, including disability/veterans

Why You'll Love Working With Us

Complete Building Services (CBS) is a company that is passionate about the operation and maintenance of buildings/facilities in the commercial and government sectors. CBS is the largest division of The Donohoe Companies, Inc. - Washington DC's most established real estate company. At CBS, we celebrate and empower our talented employees - and it shows as we have been ranked by the Washington Business Journal as the Best Place to Work multiple times.

Perks & Benefits

We offer a full slate of benefits, including competitive salaries, medical, dental, vision, life and disability coverages, FSA, flexible vacation, commuter benefits, and a 401k plan with a match. And...we offer some not-so-standard, extra great benefits, including tuition reimbursement for education/certifications, employee discounts programs (including hotels and our vendor's products), and an Employee Assistance Program that offers free financial consultants, therapists, and lawyers. We value diversity and believe in forming teams in which everyone can be their authentic self is the key to our success. Come join us, and find out what the best work of your career could look like for you.