Assistant Project Manager

Council on Vertical Urbanism (CVU) - Australia Chapter; Los Angeles (CA); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

Health benefits

HSA/HRA benefits

Paid time off

Job summary

Howard Building Corporation seeks an Assistant Project Manager to handle day-to-day project conduct under a Project Manager. The role emphasizes anticipating, tracking, and managing material needs and costs, with thorough record-keeping of communications, logs, schedules, and job costs.

This is an exempt position under FLSA. The candidate will support project engineers, draft budgets, RFP responses, and maintain cost-control logs while ensuring quality standards across all projects.

Qualifications

• At least two (2) years of experience as a Project Engineer or equivalent on commercial construction projects.
• An Associate's degree or equivalent knowledge in construction management, business administration, and/or related fields. Bachelor's degree preferred.
• Ability to read architectural and engineered plans and specifications.
• Trade-specific knowledge of carpentry, mechanical, electrical, plumbing, and finishes to guarantee conformance with design requirements.
• Understanding of accounting systems, budgets, financial reporting, prime contracts, subcontracts, lien processes, releases, invoicing, and AIA documents.
• Proficiency with Microsoft Outlook, Project, Excel, Word, Adobe, Bluebeam, and project management software.

Responsibilities

• Supervise and develop project engineers and staff.
• Assist with client RFP responses, budgets, and bids.
• Create and update project schedules with PMs and Superintendents.
• Track scope and pricing for change estimates.
• Monitor budgets and provide internal reporting updates.
• Maintain cost control logs and issue change estimates.
• Attend and document weekly client meetings.

Skills

Project management

Reading drawings

MS Office

Bluebeam

Project management software

Education

Associate degree

Bachelor's degree preferred

Tools

Microsoft Project

Excel

Word

Adobe

Bluebeam

Job description

Job Description

The Assistant Project Manager is responsible for the day-to-day conduct of all assigned projects under the supervision of a Project Manager. The APM has the primary duty to anticipate, track, and manage all material needs and costs through the course of each project from inception to completion, maintaining appropriate record of communications, updating logs, schedules, and job costs. This is an exempt position as defined by the Fair Labor Standards Act.

The Assistant Project Manager is responsible for the day-to-day conduct of all assigned projects under the supervision of a Project Manager. The APM has the primary duty to anticipate, track, and manage all material needs and costs through the course of each project from inception to completion, maintaining appropriate record of communications, updating logs, schedules, and job costs. This is an exempt position as defined by the Fair Labor Standards Act.

Routine Duties & Responsibilities

• Assist PMs in the supervision and development of project engineers and other support staff.
• Manage or assist with client RFP responses, budgets, and bids.
• Create and update project schedules with PMs and Project Superintendents.
• Track scope development and compile subcontractor pricing for change estimates.
• Assist PMs with the tracking and updating of budgets for client use and internal reporting.
• Maintain cost control logs for the project team and issue client change estimates for revised scope.
• Attend and/or direct weekly client meetings, and promptly update and issue meeting minutes.
• Maintain RFI logs and create solution-oriented RFI's for clients and designers.
• Maintain long-lead tracking logs, submittal logs; review and issue material submittals for approval.
• Ensure HBC Superintendents and subcontractors have the proper documentation required to perform work, inclusive of : Subcontracts, current plans and specifications, permits, schedules, meeting minutes, change orders, bulletins, submittals, RFI responses, correspondence, job hazard and safety reports; required postings, project directories, and emergency contact info.
• Routinely visit project sites to monitor status with PMs, Superintendents, and subcontractors.
• Ensure that the highest standards of quality control are maintained for all projects.
• Promptly generate project close-out manuals for clients and building owners.
• Support clients and building owners with warranty claims.

WORKING CONDITIONS & PHYSICAL DEMANDS

• The Assistant Project Manager may routinely sit or stand for long periods of time performing normal duties and/or interacting with coworkers and clients at meetings and events.
• The APM may routinely lift and/or carry moderately heavy objects, and work on repetitive tasks in front of a computer screen, which may strain the eyes of certain individuals, cause chronic joint discomfort, and related issues. Care should be taken to avoid back injuries, eye strain, headaches, fatigue, carpal tunnel, and related syndromes.

Minimum Qualifications And/Or Equivalents

• At least two (2) years of experience as a Project Engineer or equivalent position on commercial construction projects.
• An Associate's degree or equivalent knowledge in construction management, business administration, and/or related fields of study. Bachelor's degree preferred.
• Ability to read architectural and engineered plans and specifications.
• Trade-specific knowledge of carpentry, mechanical, electrical, plumbing, and finishes sufficient to guarantee proper conformance with architectural and engineered design requirements.
• A general and broad understanding of accounting systems, budgets, financial reporting, prime contracts, subcontracts, lien processes, releases, invoicing, and relevant AIA documents.
• Precise working knowledge of Microsoft Outlook, Project, Excel, Word, Adobe, Bluebeam, and relevant project management software.
• LEED or similar accreditation preferred.

Privacy Statement

Most of the information we collect is information provided directly by you and includes information submitted by you through forms or links on the site, emails or other electronic messages, and the job application portal – a list of the information we collect and purpose for collection can be found at the following link: https://www.howardbuilding.com/ We do not sell, trade or otherwise transfer your personally identifiable information to third parties except that some information may be processed or stored by third party service providers who are contractually obligated to only use such information for purposes of carrying out their contractual obligations in support of our business functions.

Equal Opportunity

Howard Building Corporation is an Equal Opportunity Employer. We recruit, hire, train, and promote individuals without regard to race, religion, color, national origin, ancestry, age, sex, gender, marital status, gender identity, gender expression, sexual orientation, medical condition genetic information, disability, military status or protected veteran status or any other consideration made unlawful by federal, state or local laws, including the CA Fair Chance Act. HBC is an Equal Opportunity Employer in compliance with the California Fair Chance Act, the Los Angeles Fair Chance in Hiring Initiative, and all other applicable law. HBC does not use artificial intelligence in any aspect of the hiring process.

What We Offer

• Company Paid Employee Benefits – Health, Dental, Vision, Life and AD&D
• Health Savings Accounts (HSA), HRA, Additional Life, Disability, and more
• Discounted Gym Memberships, Wellbeing Rewards, Employee Assistance Programs
• Employee Stock Ownership Plan – Free Retirement to all Full-time Employees
• 401(k) Retirement Plan + Partial Employer Matching Funds
• Paid Parking, Auto Allowances, Commuter Benefits
• Over 5 Weeks of Paid Time Off to Start
• Paid Training + Tuition Reimbursement
• Employee Referral Bonuses
• Annual Bonuses
• Flexibility

$85K - $120K DOE