Assistant Project Manager

CALTEC Corp.; Irvine (CA); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Health

Dental

401(k) retirement with matching

Flexible schedule

Sick pay

Training provided for entry andDevelop

Mileage reimbursement for roles that需e

Phone stipend for applicable field pos

Paid Vacation and Holidays

Job summary

CALTEC Corp. in Irvine, CA is seeking an Assistant Project Manager to support project teams from planning through closeout.

This nonexempt role bridges office and field operations and reports to senior PMs. You will assist with estimating, subcontract administration, document control, scheduling, and cost tracking, while coordinating with architects, engineers, clients, and subcontractors to keep projects on time and on budget.

Qualifications

• 2–4 years of experience in commercial construction (preferred with a General Contractor).
• Bachelor’s degree in Construction Management, Engineering, or related field (or equivalent experience).
• Strong organizational and communication skills.

Responsibilities

• Assist Project Managers with estimating, bid preparation, and proposal support.
• Issue and track subcontracts, purchase orders, and change orders.
• Maintain and update project documentation such as RFIs, submittals, meeting minutes, and closeout materials.
• Coordinate with architects, engineers, clients, and subcontractors to ensure timely responses and workflow.
• Support scheduling and monitor progress against deadlines.
• Assist with budget tracking, invoice reviews, and cost reports.
• Participate in jobsite visits and help ensure compliance with safety and quality standards.
• Help prepare project closeout packages and warranty documentation.

Skills

Strong organizational skills

Strong communication skills

Self-starter

Education

Bachelor's degree in Construction Management, Engineering, or related field

Equivalent experience

Tools

Procore

Buildertrend

Microsoft Office

Job description

Classification

Nonexempt

Pay

$33.00 - $40.00 per hour

Reports to

President, Executive Vice President, Project Manager

About CALTEC

We are a growing general contracting company managing a variety of public and commercial construction projects. We value teamwork, accountability, and high-quality work. We’re looking for an Assistant Project Manager (APM) who’s ready to grow with us and support multiple project teams from start to finish.

Position Overview

The Assistant Project Manager works closely with Project Managers and Superintendents to help plan, coordinate, and deliver construction projects on time and within budget. This role bridges office and field operations, supporting project documentation, communication, scheduling, and subcontractor coordination.

Key Responsibilities

• Assist Project Managers with estimating, bid preparation, and proposal support.
• Issue and track subcontracts, purchase orders, and change orders.
• Maintain and update project documentation such as RFIs, submittals, meeting minutes, and closeout materials.
• Coordinate with architects, engineers, clients, and subcontractors to ensure timely responses and workflow.
• Support scheduling and monitor progress against deadlines.
• Assist with budget tracking, invoice reviews, and cost reports.
• Participate in jobsite visits and help ensure compliance with safety and quality standards.
• Help prepare project closeout packages and warranty documentation.

Qualifications

• 2–4 years of experience in commercial construction (preferred with a General Contractor).
• Bachelor’s degree in Construction Management, Engineering, or related field (or equivalent experience).
• Strong organizational and communication skills.
• Ability to read and interpret construction drawings and specifications.
• Proficient with Microsoft Office and basic project management software (Procore, Buildertrend, etc.).
• Self-starter with a willingness to learn and grow into a Project Manager role.

Benefits

• Health
• Dental
• 401(k) retirement with matching
• Flexible schedule (if it does not impede responsibilities)
• Sick pay
• Training provided for entry and developing roles
• Mileage reimbursement for roles requiring site visits
• Phone stipend for applicable field positions
• Paid Vacation and Holidays

Additional Information

CALTEC Corp. participates in E-Verify to confirm work authorization.

We are an Equal Opportunity Employer and value diversity in our workplace.

No visa sponsorship (H1B or otherwise) is available at this time.

Please do not contact the office directly.