Assistant Project Manager

Page Mechanical Group, Inc.; Houston (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Gallant Commercial in Houston, TX is seeking a Project Administrator to support the Project Manager in planning and daily execution of construction projects. You will help maintain schedules and budgets and manage submittal approvals and material deliveries to keep projects on track.

The role involves coordinating project documentation, attending meetings, and assisting with prep of proposals and client communications, ensuring timely distribution of information to the team.

Responsibilities

• Assists Project Manager by planning and executing construction project activities.
• Supports budget control by tracking expenses and managing billings.
• Manages submittal approvals and ensures timely delivery of materials.
• Sets up and organizes project files and documentation on shared drives.
• Attends project meetings and prepares agendas and minutes.
• Reviews project scope and coordinates with owner, design team, and contractors.
• Tracks RFIs, submittals, change orders and closeout documentation.
• Fosters client relations and professional communication throughout the project.

Job description

Gallant Commercial
4321 Directors Row
Houston, TX 77092

Position Overview
Assists Project Manager and with the planning and daily execution of the construction project. Responsible for maintaining certain aspects of the project schedule as assigned by the Project Manager, by managing the process of submittal approvals, coordinating the timely delivery of materials, maintaining schedules and budgets.

Key Responsibilities (Essential Duties and Functions)

• Assists project management by proactively managing the project budget by controlling expenses, administering owner and subcontractor billings, identifying work not covered by subcontractor’s scope of work/budget and ensuring the success of office support functions related to the overall cost and scheduled completion.

Preconstruction Services

• Establish procedures for controlling/distributing contract drawings.
• Initiates set-up of the job management file system on the N: Drive.
• Assists with the scopes of work, Request for Pricing package development and help solicit subcontractors and suppliers.
• Initiates the building permit process.

Project Initiation

• Manages set-up of Project systems/Folders (Project files on N: Drive, project number, Plan Grid accounts/content, project directories, document templates and files).
• Assists in soliciting project subcontract services and follow-up on proposals/pricing due as assigned by Project Manager
• Assists with preparation and coordination of proposals, manuals, and presentations.
• Coordinates and participates in all project kick-off meetings.

Project Administration

• Attends project meetings with Owner, Design Team and other team members, proactively prepares and distributes meeting-specific agendas, meeting minutes and other supporting documentation.
• Assists in preparation of Client requested documents and timely distribution of those documents to the Project Manager for review and external distribution
• Reviews and understands Project Scope of Services within the Project Contract to help ensure project team delivers expected services.
• Manages project tracking logs (RFI, Submittal, Subcontractor CO, Quality…) and facilitates the receipt, review, distribution and filing of such project documentation.
• Assist Project Manager in Subcontractor change order pricing and subsequent subcontract change orders.
• Manages the Project Closeout Process and responsible for the completion and timely delivery of information to Client and Design Team

Promote Client Relations

• Builds effective relationships with Client, user groups, design team that reflect and support company core values and meet the Client’s expectations.
• Actively participates in industry, Client, and community relations to enhance company image.

Culture, Leadership and Employee Development

• Promotes our principles, communicates our vision and purpose through service to our Clients.
• Serves as a role model and promotes professional behavior.
• Participates in personal career development through on-the-job training, attends internal training programs as offered and assists in the development of Project Engineers / new employees.
• Other duties as assigned