Assistant Project Manager

MetroWall; Congers (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

A construction management company in Congers, NY, seeks an Assistant Project Manager to coordinate project schedules, manage vendor relations, and ensure effective communication between teams and clients. The ideal candidate will have a Bachelor's degree in a related field and 1-3 years of experience in project coordination. Strong organizational and problem-solving skills, along with proficiency in project management software, are essential. This role involves both office and some on-site work, requiring occasional travel to job sites.

Qualifications

• 1-3 years of experience in project coordination, procurement, or a similar role.
• Experience preferably in the construction or manufacturing industries.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.

Responsibilities

• Assist with project scheduling, communication, and documentation.
• Serve as the main point of contact for clients.
• Keep internal software systems updated on project statuses.

Skills

Project management software proficiency

Excellent communication skills

Organizational skills

Problem-solving skills

Attention to detail

Customer service

Education

Bachelor’s degree in Construction Management, Engineering, Business, or a related field

Tools

Microsoft Office Suite

Project management software

Job description

At MetroWall, we hold our values close to heart, with respect being the cornerstone of our interactions. We believe that fostering a respectful environment not only enhances collaboration but also drives innovation. Overcoming obstacles is part of our journey, and we view challenges as opportunities to grow and improve. By embracing these challenges, we consistently strive to exceed expectations, delivering exceptional results and setting new standards in our industry. Together, these values create a culture of excellence and continuous improvement. Alignment with these values is critical to the success of any employee at MetroWall.

About the Role

A MetroWall Assistant Project Manager plans, coordinates, and oversees projects. This role involves assisting with project scheduling, communication, and documentation to ensure successful project delivery, while upholding the MetroWall values.

Procurement

• Vendor Management: Secure quotes and place orders for project-specific purchases, including installation, film, and equipment vendors
• Order Processing: Compile and submit relevant information to place orders with vendors, coordinating closely with the procurement department
• Resource Allocation: Identify and assign the necessary resources, including manpower, equipment, and materials, to ensure successful project execution
• Delivery Coordination: Manage the schedule of deliveries, troubleshoot issues, and ensure timely receipt of materials

Communication

• Client Liaison: Serve as the main point of contact for clients, ensuring all project status updates are communicated proactively
• Status Reporting: Regularly update all relevant parties on project progress, ensuring clients are informed without needing to follow up
• Issue Resolution: Identify and address potential scheduling conflicts, notifying clients early about any issues and working to resolve them promptly

Project Management

• Project Status Tracking: Keep internal software systems updated to reflect accurate project statuses, schedules, and invoicing forecasts
• Task Coordination: Assign tasks to internal teams and follow up to ensure completion
• Shop Drawing Review: Perform detailed reviews of shop drawings to ensure accuracy and compliance with project specifications
• Submittals Management: Obtain, prepare, and submit required submittals, and manage shipping as necessary
• Billing Monitoring: Track the status of project billing and payments, ensuring timely processing

Scheduling

• Installation Calendar Management: Oversee the installation calendar, coordinating with internal teams and installers to ensure smooth scheduling
• Missing Parts Coordination: Review requests for missing parts & ensure they are delivered to site promptly
• Delivery Confirmation: Confirm product delivery dates and times with internal teams and external vendors, ensuring alignment with project schedules
• Problem Solving: Apply creative thinking and innovative problem-solving skills to resolve complex situations effectively
• Labor Forecasting: Anticipate labor needs to meet installation deadlines and adjust schedules accordingly
• Consistent Communication: Maintain constant, effective communication with all parties to ensure a clear understanding and prevent conflicts or errors

Additional Responsibilities

• Work willingly with all members of the MetroWall team to deliver a level of customer service that exceeds the expectations of our customers
• Assist with additional tasks as required and at the request of management

Qualifications

• Bachelor’s degree in Construction Management, Engineering, Business, or a related field (preferred).
• 1-3 years of experience in project coordination, procurement, or a similar role, preferably in the construction or manufacturing industries
• Proficiency in project management software and Microsoft Office Suite
• Excellent communication, organizational, and problem-solving skills
• Attention to detail and a commitment to providing excellent customer service
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment

This role involves a combination of office work and occasional on-site support. The Assistant Project Manager should be prepared to occasionally travel to job sites and assist the Project Manager in various project phases.

Values

At MetroWall, we hold our values close to heart, with respect being the cornerstone of our interactions. We believe that fostering a respectful environment not only enhances collaboration but also drives innovation. Overcoming obstacles is part of our journey, and we view challenges as opportunities to grow and improve. By embracing these challenges, we consistently strive to exceed expectations, delivering exceptional results and setting new standards in our industry. Together, these values create a culture of excellence and continuous improvement. Alignment with these values is critical to the success of any employee at MetroWall.