Assistant Project Manager

SMMA; Cambridge (MA); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Employee Stock Ownership Program

Hybrid work policy

Paid time off + parental leave

Dental plan

Life insurance

401(K) matching

Employee Assistance Program

Mentor program

Educational reimbursement

Licensure reimbursement

Lunch & Learn sessions

Job summary

SMMA is seeking an Assistant for the Project Management group to join our K-12 Market in Cambridge, MA with occasional travel to Manchester, NH. The role supports three to four Project Managers and manages a range of project tasks from proposals to close-out.

Ideal candidates have a Bachelor's degree and strong communication, with 3–5 years in the AEC industry a plus. The firm emphasizes collaboration, ownership, and a hybrid work environment with competitive benefits.

Qualifications

• Bachelor's degree required; degree in Architecture, Engineering, or Interior Design a plus but not required
• Excellent verbal and written communication skills
• 3-5 years of experience in the AEC industry is a plus
• Experience with MSBA projects is a plus
• Strong experience using Microsoft Office
• Interest in scheduling or database software is a plus
• Customer service oriented
• Collaborative, relationship-oriented
• Versatile, flexible, and capable of switching between tasks throughout the day and week
• Motivated and accountable

Responsibilities

• Creating and editing of letter or formal RFP proposals including development of the scope of services, staffing, fee, and schedule with PM supervision
• Managing project budgets, plans, and schedules with PM supervision
• Coordinating team member participation on projects
• Collaborating and coordinating with clients and contractors
• Scheduling and documenting project meetings
• Processing consultant invoices and creating purchase orders
• Highly responsive to client and Project Manager needs
• Setting priorities and taking ownership of tasks and responsibilities

Skills

Verbal and written communication

Customer service oriented

Collaborative

Relationship-oriented

Motivated and accountable

Versatile

Scheduling interest

Education

Bachelor's degree

Architecture/Engineering/Interior Design degree a plus

Tools

Microsoft Office

Scheduling software

Database software

Job description

SMMA is seeking an Assistant for the Project Management group to join our K-12 Market in Cambridge, MA with occasional travel to Manchester, NH. Our exciting portfolio includes a large range of public, private, charter, and career technical schools throughout the New England area.

Essential for this role is a desire and commitment to be invested in every aspect of a project - from winning the work, to managing and producing it, through close-out.

This position will directly support three to four Project Managers and includes managing small to large-sized projects with their direct supervision.

Key Responsibilities:

• Creating and editing of letter or formal RFP proposals including development of the scope of services, staffing, fee, and schedule with PM supervision
• Managing project budgets, plans, and schedules with PM supervision
• Coordinating team member participation on projects
• Collaborating and coordinating with clients and contractors
• Scheduling and documenting project meetings
• Processing consultant invoices and creating purchase orders
• Highly responsive to client and Project Manager needs
• Setting priorities and taking ownership of tasks and responsibilities

Qualifications:

• Bachelor's degree. A degree in Architecture, Engineering, or Interior Design is a plus but is not required
• Excellent verbal and written communication skills
• 3-5 years of experience in AEC industry is a plus
• Experience with MSBA projects is a plus
• Strong experience using Microsoft Office
• Interest in scheduling or database software is a plus
• Customer service oriented
• Collaborative, relationship-oriented
• Versatile, flexible, and capable of switching between tasks throughout the day and week
• Motivated and accountable

About the Firm

SMMA is one of New England's most unique design firms due to our composition, reputation, and focus. Cambridge-based since our incorporation in 1955, we offer an integrated, multidisciplinary environment driven by collaboration between architects, engineers, technologists, researchers, and industry experts. We focus on building lasting relationships with strategic partners in both the public and private markets.

As an employee-owned firm, we believe that good ideas are welcome from anywhere. Our work straddles seven markets- K-12, Higher Education, Corporate, Commercial, Life Science, Federal Government, and Advanced Technology with the opportunity to work across a wide range of projects and specialisms. We offer a fast-paced, team-oriented environment that promotes intellectual and creative growth.

SMMA was founded by MIT and Rensselaer alumni who believed that the balance of architecture, engineering, interiors, and site design afforded clients the agility of a single source of creative and technical expertise. Today, we remain dedicated to this flexible, integrated approach. We are guided by a shared pursuit of design excellence, sustainability, and social responsibility.

Company Perks

• Employee-owned firm with Employee Stock Ownership Program
• Hybrid work-from-home policy
• Competitive benefits including paid time-off, company-funded MA Paid Family and Medical Leave, company-paid dental plan, company-paid life insurance, and 401(K) matching
• Employee Assistance Program (includes confidential emotional support, legal guidance, and financial resources)
• Mentor/protégé program
• Educational reimbursement
• Licensure and membership reimbursement
• Lunch and Learns with internal and external speakers

Please note: SMMA does not offer H-1B visa sponsorship for this position.

The approximate pay range for Cambridge, MA is $60,000 - $90,000.

Please note that the pay range provided is a good faith estimate for the position at the time of posting. Actual compensation will be dependent on factors, including but not limited to, the individual's qualifications.