Assistant Project Manager

Frederick Fox LLC; Austin (TX); On-site; USD 70,000 - 100,000; Full time

Job summary

Frederick Fox LLC in Austin, TX is seeking an Assistant Project Manager to support commercial construction from pre-construction through closeout. You will collaborate with the Project Manager, Superintendent, engineers, and subcontractors to keep projects safe, on schedule, and within budget.

The role requires a solid grasp of construction methods, MEP coordination, cost tracking, and document management. You will review plans, prepare RFPs, manage submittals, and assist with change orders,

Qualifications

• 4+ years of commercial construction experience.
• Experience with estimating, cost tracking, and financial reporting.
• Proficiency in contract administration, change management, submittals, RFIs, and project documentation.

Responsibilities

• Support pre-construction and estimating activities, including bid tabulations and takeoffs.
• Assist with safety planning, site coordination, and quality control measures.
• Coordinate and administer owner/contractor agreements, invoices, and documentation.
• Monitor project budgets, change orders, and progress reporting to maintain schedule and cost targets.
• Lead and document weekly meetings; ensure clear communication among stakeholders.

Skills

Construction management

Estimating

Contract administration

Cost control

Scheduling

Document management

MEP coordination

Stakeholder communication

Education

Bachelor’s degree in Construction Management, Civil Engineering, Architecture, or related field

Tools

ProLog

MS Project

Primavera

Excel

Estimation software

Job description

Assistant Project Manager — Construction

Position Overview

The Assistant Project Manager supports the planning, coordination, and execution of commercial construction projects from pre-construction through final closeout. Working closely with the Project Manager, Project Executive, Project Superintendent, subcontractors, design professionals, and other project stakeholders, this role helps ensure projects are completed safely, on schedule, within budget, and in accordance with contract documents and quality standards.

The ideal candidate has a strong understanding of commercial construction methods, estimating, contract administration, cost control, scheduling, and document management, with particular familiarity with mechanical, electrical, and plumbing (MEP) systems.

Key Responsibilities

Pre-Construction and Estimating

• Participate in project site walks, job walks, and pre-construction meetings.
• Prepare requests for proposals and evaluate subcontractor proposals.
• Develop bid tabulations and perform quantity takeoffs across multiple construction disciplines.
• Assist with constructability reviews and identify potential design or construction challenges.
• Support general contractor proposals, presentations, and project interviews.
• Review project plans, specifications, and scope requirements to identify cost, schedule, and coordination considerations.

Safety Management

• Conduct daily project site walks with the Project Superintendent to identify potential safety concerns.
• Collaborate with the Safety Director to develop and implement site-specific safety plans.
• Coordinate and review job hazard analyses and high-risk construction activities.
• Monitor site safety compliance and prepare reports in accordance with project and client requirements.
• Help ensure subcontractors and project personnel follow applicable safety procedures and regulations.

Contract Administration

• Assist in preparing owner/client contracts and subcontract agreements for management review.
• Serve as a primary point of contact for subcontractor field and office personnel regarding project coordination and documentation.
• Review subcontractor invoices and supporting documentation for accuracy and completeness.
• Track contractual obligations, deliverables, and project correspondence.
• Support communication and coordination among clients, subcontractors, vendors, and the internal project team.

Cost Control and Financial Management

• Monitor project budgets, costs, and scope using project management and cost-control software.
• Identify, document, and track owner/client and subcontractor change orders.
• Prepare and submit change order proposals with appropriate supporting documentation.
• Review and route subcontractor and material invoices for approval.
• Prepare monthly financial reports, project updates, and internal cost summaries.
• Monitor potential cost overruns and recommend corrective actions.
• Assist with financial reconciliation and final project closeout for owners, subcontractors, and vendors.

Document Control and Project Coordination

• Develop and maintain requests for information (RFIs), submittal logs, change order logs, and other project records.
• Prepare action item lists and follow up on outstanding tasks to ensure timely completion.
• Maintain current drawing sets and document revision logs.
• Distribute drawings, addenda, design changes, RFIs, submittals, and other project documentation to relevant stakeholders.
• Track third-party testing, site access requirements, and construction logistics plans.
• Ensure project documentation is accurate, organized, and readily accessible to the project team.

Scheduling and Progress Monitoring

• Assist in developing, maintaining, and updating the project master schedule.
• Coordinate with the Project Superintendent to monitor construction progress and upcoming activities.
• Identify schedule risks, potential delays, and project impacts, and help develop mitigation strategies.
• Prepare and update three-week look-ahead schedules.
• Coordinate subcontractor activities to support project milestones and minimize disruptions.

Meetings and Communication

• Coordinate and lead weekly subcontractor meetings in collaboration with the Project Superintendent.
• Participate in owner, architect, and contractor meetings.
• Present updates on RFIs, submittals, change orders, schedule items, and other project matters.
• Prepare and distribute meeting minutes, action items, and supporting documentation.
• Follow up with project stakeholders to resolve outstanding issues and maintain accountability.

Technical Review and Quality Coordination

• Apply construction management or engineering knowledge to identify field issues and recommend practical solutions.
• Review subcontractor and vendor drawings and submittals for consistency with construction documents and project specifications.
• Coordinate technical discussions among architects, engineers, subcontractors, and vendors.
• Assist in resolving design conflicts and communicating approved changes to field personnel and the broader project team.
• Support quality control efforts and ensure work aligns with applicable codes, specifications, and industry standards.
• Apply knowledge of mechanical, electrical, and plumbing systems to support trade coordination and constructability.
• Experience with advanced technology facilities, current Good Manufacturing Practices (cGMP), or Good Laboratory Practices (GLP) is beneficial.

Qualifications

Education and Experience

• Bachelor’s degree in Construction Management, Civil Engineering, Architecture, or a related field.
• Minimum of four years of commercial construction experience.
• Demonstrated understanding of commercial construction materials, methods, and building trades, particularly mechanical, electrical, and plumbing systems.
• Experience with construction estimating, project coordination, cost tracking, scheduling, and contract administration.
• LEED Accredited Professional (LEED AP) credential preferred.

Technical Skills

• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.
• Familiarity with construction project management and cost-control software, such as ProLog or comparable platforms.
• Working knowledge of scheduling software, such as Microsoft Project or Primavera.
• Experience with estimating software, accounting systems, and construction documentation tools.
• Ability to interpret construction drawings, specifications, submittals, and contractual documents.