Assistant Project Coordinator

Window Treats Inc; Red Bank (NJ); On-site; USD 40,000 - 60,000; Full time

Job summary

A leading company specializing in custom window treatments is seeking an Administrative Drapery Coordinator in New Jersey. Ideal candidates will thrive on organization and precision, enjoy working with interior design logistics, and have strong mathematical and communication skills. You’ll engage in project management tasks, ensuring each step from fabric orders to installations runs smoothly, all while supporting a team dedicated to excellence and positive client outcomes.

Qualifications

• 2–5 years of experience in customer service, administrative, or estimating roles.
• Background in Logistics, Accounting, or Business Management is valued.

Responsibilities

• Support Estimating and Sales team by pricing and tracking projects.
• Order fabric samples and prepare pricing estimates for custom projects.

Skills

Strong mathematical skills

Attention to detail

Verbal communication

Customer service

Problem-solving

Technology proficiency

Education

Associates/College degree (preferred)

Tools

QuickBooks

Microsoft Windows

Job description

ADMINISTRATIVE DRAPERY COORDINATOR

WHO WOULD LOVE THIS ROLE:

Do you find joy in the details? This role is perfect for someone who thrives on organization, precision, and the behind-the-scenes logistics that keep projects running smoothly. If you enjoy INTERIOR DESIGN, FABRICS and DRAPERY, working with numbers, accounting, tracking expenses, and staying on top of time-sensitive client information, you’ll feel right at home here! It's an ideal fit for someone who takes pride in balancing creativity with structure and brings a sense of calm to the moving parts of a busy design operation.

CORE SKILLS & ABILITIES:

• Strong mathematical skills, including the ability to convert fractions to decimals and perform basic calculations using a calculator.
• Exceptional attention to detail, especially in tracking the status of multiple purchase orders manually.
• Ability to manage multiple tasks simultaneously while staying organized and focused.
• Excellent verbal communication and customer service skills; professional phone and email etiquette.
• Courteous, respectful, and patient demeanor when interacting with clients, vendors, and team members.
• A collaborative team player who also works well independently and takes initiative.
• Strong critical thinking and problem-solving abilities.
• Quick to learn, self-reliant, and resourceful in navigating new processes and adapting to evolving needs.
• Proficient in technology with experience in QuickBooks, Microsoft Windows, and Apple products.

PREFERRED BACKGROUND:

• Must currently live in New Jersey, USA.
• 2–5 years of experience in a customer service, administrative, or estimating role.
• Associates/College degree is preferred but not required.
• Background or education in Logistics, Accounting, AR/AP, Business Management.
• Experience or background/knowledge in interior design, fabrics, or drapery is preferred but not required
  

RESPONSIBILITIES:

In this role, you'll support our Estimating and Sales team by ensuring every detail of a project is accurately priced, documented, and tracked—from fabric orders to final installation.

• Order and manage fabric samples for client presentations and approvals.
• Assist in preparing accurate pricing estimates for custom drapery, window shades, and upholstery projects.
• Calculate fabric yardages based on specifications and design needs.
• Create and manage proposals and estimates using QuickBooks.
• Track and manage the status of all purchase orders, including fabric shipments and materials.
• Coordinate fabric deliveries to various workrooms and ensure production timelines are met.
• Monitor project readiness and coordinate with the scheduling team for installation.
• Draft installation notes for our installer team, including measurements, mounting details, and client-specific instructions.
• Occasionally assist with client communications, including collecting deposits or final payments.

WHY JOIN US?

At Window Treats, we believe in more than just custom window treatments; we believe in creating happiness where people live and work. Guided by our core values of Positivity, Thoughtfulness, Integrity, Education, and Excellence, we’ve built a culture that puts people first.

You’ll join a team that brings optimism and compassion to every interaction, values attention to detail, and strives to go above and beyond in both service and craftsmanship. We support each other, continue to grow as industry experts, and take great pride in the work we do for our clients and for one another.

If you're looking for a workplace that feels purposeful, polished, and genuinely rewarding, you’ll find your place with us.