Assistant Project Coordinator

GEL Engineering, LLC; Charleston (SC); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Competitive compensation

Medical, dental, and vision insurance coverage

401k plan with employer matching

Paid Time Off and holidays

Job summary

A leading engineering consultancy is seeking an Assistant Project Coordinator to join its Charleston, SC office. The role involves supporting project teams with administrative tasks, including communication, invoice processing, and database management. Candidates should be proficient in Microsoft Office 365 and Deltek software, possess strong communication skills, and have at least one year of relevant administrative experience. We offer competitive compensation and comprehensive benefits to enhance your career development.

Qualifications

• 1+ year of administrative experience in an architectural, construction, or engineering firm (ACE).
• Ability to compose emails with proper grammar and spelling.
• Experience with document preparation tasks.

Responsibilities

• Support Project Coordinators, Managers, and technical staff across multiple offices.
• Update and maintain databases in the engineering division.
• Perform invoicing and quality review for data entered into Deltek.

Skills

Proficiency in Microsoft Office 365

Excellent writing and communication skills

Expertise with account receivables

Resourcefulness to solve problems

Self-motivated and independent work ability

Education

High School Diploma

Associate or Bachelor's degree preferred

Tools

Microsoft Office 365

Deltek Vision or Deltek Vantagepoint

Job description

Are you a multitasking enthusiast?

• Do you love being in the middle of a multitude of projects all at once?
• Are you gifted in multitasking and can organize emails, invoices, phone calls, and Teams messages with ease?
• Can you generate and send out hundreds of invoices monthly accurately and on time?
• Would you like to work in a laid-back office where teamwork is priority number one?

GEL Engineering, LLC, an affiliate of The GEL Group, Inc., is looking for a skilled Assistant Project Coordinator to join our team of professionals in our Charleston, SC office to provide administrative and project support using Microsoft Office 365 tools and industry software (Deltek). The Assistant Project Coordinator’s responsibilities include supporting Project Coordinators, Project Managers, and other technical staff from project initiation to delivery of final products to clients. The Assistant Project Coordinator will also support other office needs like data entry, report preparation, and communication with PMs and clients. The successful candidate will be a skilled communicator, excellent in Microsoft Office 365 applications, and understand the engineering consulting industry.

GEL Engineering, LLC, offers a unique breadth of environmental consulting, emissions testing, engineering, and surveying services. We offer deep expertise in regulations, project delivery, and dedication to solving our clients' problems with innovation, science, and skill. GEL’s Core Purpose is to improve the quality of life of this and future generations by helping people protect and be good stewards of our environment and natural resources.

The Assistant Project Coordinator will be responsible for:

• Supporting other Project Coordinators, Project Managers, and technical staff in the Charleston, Columbia, and Greenville, SC offices, along with our Asheville and Raleigh, NC offices, and Louisville, KY office
• Updating and maintaining databases pertinent to the Engineering division
• Supporting Project Coordinators in entering data into the Deltek system, providing quality review for data entered into Deltek and performing invoicing
• Handling duties related to account receivables
• Supporting ongoing environmental and engineering projects as needed

What We Offer:

• A commitment to safety and corporate values that promote respect, integrity, and innovation
• Competitive compensation
• Medical, dental, and vision insurance coverage
• Life Insurance Plans, including Accidental and Critical Illness plans
• Company-paid short and long-term disability insurance
• 401k plan with employer matching
• Paid Time Off and holidays

Qualifications for Assistant Project Coordinator:

• Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook); this includes formatting existing documents and creating new documents
• Excellent writing and communications skills (ability to compose internal and external emails with proper grammar and spelling
• Expertise with account receivables (A/R)
• Resourcefulness to solve problems of varying complexity
• Must be self-motivated and have the ability to work independently
• Document prep experience (printing, collating, binding, and divider/tab insertion)
• Proficiency in Deltek Vision or Deltek Vantagepoint
• High School Diploma required; associate or bachelor’s degree preferred
• At least one year of administrative experience in an architectural, construction, or engineering firm (ACE experience)

Physical Requirements and Working Environment:

• Mobility to work in an office setting.
• Use of standard office equipment and stamina to sit or stand for extended periods of time.
• Ability to exert up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently to lift, carry, push, pull or move objects.

This job posting is intended to provide a guideline of the requirements, duties, and responsibilities for this position and is not intended to be an all-inclusive description, nor to place limitations on the position. As with all positions in the company, the successful employee will constantly look for ways to contribute to the well-being of the company, and thereby to their own well-being and success in their own professional career. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at 843-556-8171 or e mail: [e-mail]
Equal Opportunity Employer, including disabled and veterans.
If you want to view the Know Your Rights: Workplace Discrimination is Illegal poster, please choose your language: English – Spanish – Arabic - Chinese