Assistant Project Administrator (Floater)

RFCUNY; New York, Northern (NY, KY); Hybrid; USD 72,000 - 83,000; Full time

Job summary

The Research Foundation of The City University of New York (RFCUNY) in New York, NY seeks an Assistant Project Administrator (Floater) to support post-award financial management for government and private sponsors. You will review award documents, establish award accounts, monitor restricted funds, and assist PIs with budget changes and audit preparation, ensuring timely billings and compliant reporting.

This entry‑level role requires a BS/BA with accounting credits and strong Excel skills, plus

Qualifications

• BS or BA with accounting credits.
• High level of computer literacy; Excel proficiency.
• Entry level candidates will be considered.
• Strong oral and written communication; ability to interact at all levels.
• Experience with accounting software is a plus.

Responsibilities

• Review and analyze award documents preparatory to accounts establishment.
• Establish accounts for awards and validate documentation to meet requirements.
• Perform fiscal review of independent contractor agreements for PA approvals.
• Provide financial oversight over restricted sponsor funds and related actions.
• Assist PIs in preparing budget modifications and award closeout processes.
• Assist auditors on/off site and with interim/final billings.
• Maintain accounts receivable and respond to billing inquiries.
• Monitor compliance with sponsor terms and regulations throughout the budget life.
• Prepare expenditure reports and obtain program reports from PIs.

Job description

## Assistant Project Administrator (Floater)Apply: New York, NY: Full time: Posted Today: JR3726Thank you for considering a career with the Research Foundation of The City University of New York (RFCUNY).The team at RFCUNY is made up of dedicated, talented professionals committed to providing the services that allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries.We are pleased that you are interested in exploring opportunities to join RFCUNY.Primary Location:RESEARCH FOUNDATION OF C.U.N.Y.Bargaining Unit:Yes**SUMMARY:**The incumbent acts in a support role to various PA’s who have full post award financial management responsibility for all projects funded by various Governmental and Private Sponsors. The incumbent assists various PA’s in oversight management of all phases of assigned restricted projects from inception, through the billing and reporting stages, to the final closeout process. Special attention must be given to new and developing rules and guidelines for reporting requirements that will be more frequent, and demand adherence to various compliance monitoring.**RESPONSIBILITIES:**• Review and analyze award documents and related information preparatory to accounts establishment. Obtain college acceptance of awards, when applicable.• Establish accounts for awards, performs validation of documentation to meet Sponsors, CUNY, and Research Foundation requirements.• Perform Fiscal review of independent contractor agreements and related documents for PA’s approval.• Provide financial oversight over restricted sponsor funds, which will include monitoring disbursements, e-personnel actions, purchase orders and consultant contracts, independent contractor agreements, released time, summer salary, code cash receipts, etc., to confirm that they comply with program requirements.• Assist Principal Investigators in preparing budget modifications.• Assist on/off site auditors.• Assist in the maintenance of accounts receivables and answer inquiries related to billings and collections. Reconciliation of letter of Credit and other special financial reports.• Assist in the management of RFCUNY compliance with general Sponsor terms and conditions, policies and regulations, and other requirements on a regular basis throughout the budget life, related to best practices and prudent stewardship of funded awards• Assist in the preparation of interim and final billings and expenditure reports and obtain program reports from principal investigators, as required. Assist in award closeout process.• Obtain cost sharing data when required and maintain cost sharing files.• Interact at all levels with Principal Investigators, sponsoring agencies, campus personnel, RF staff etc. Provide assistance in the preparation and analysis of financial and other data reports related to project activity.• Participate in relevant professional activities and personal development in the broad area of Post-award administration.• Monitor all relevant Federal and relevant web sites for ongoing activity related to Sponsored funds managements as it develops and becomes available.• Other duties as assigned.**QUALIFICATIONS:**• BS or BA preferred or Bachelor degree bound with minimum of 15 credits in accounting.• High level of computer literacy. Accounting software experience a plus. Excel proficiency.• Entry level candidates will be considered.• Well-developed oral, written and listening communication skills• Ability to interact well with various levels of staff.• Effective customer support and networking skills.Pay Range:$71,518.76 - $83,329.20