Assistant Project Administrator (Floater)

rfcuny; New York (NY); On-site; USD 72,000 - 83,000; Full time

Job summary

RFCUNY is seeking a post-award financial administrator to support principal investigators and program sponsors. The role involves reviewing award documents, establishing accounts, and ensuring compliance with sponsor terms, CUNY policies, and RFCUNY requirements.

The incumbent will monitor restricted funds, assist with budget modifications, support audits, and help prepare interim and final billings and reports. Strong accounting knowledge and communication skills are essential.

Qualifications

• BS or BA preferred or Bachelor degree bound with minimum of 15 credits in accounting.
• High level of computer literacy.
• Excel proficiency and experience with accounting software are desirable.
• Entry level candidates will be considered.
• Strong communication skills and ability to interact with staff at all levels.

Responsibilities

• Review and analyze award documents preparatory to accounts establishment.
• Establish accounts for awards and validate documentation for Sponsor, CUNY, and RFCUNY requirements.
• Perform fiscal review of independent contractor agreements and related documents for PA approval.
• Provide financial oversight of restricted sponsor funds, including monitoring disbursements and reports.
• Assist PIs in preparing budget modifications and award closeout tasks.
• Assist on/off site auditors and manage accounts receivable inquiries.

Skills

Accounting basics

Excel proficiency

Computer literacy

Oral and written communication

Customer support

Interpersonal skills

Education

Bachelor's degree in accounting or related field

Tools

Accounting software

Job description

SUMMARY:

The incumbent acts in a support role to various PA's who have full post award financial management responsibility for all projects funded by various Governmental and Private Sponsors. The incumbent assists various PA's in oversight management of all phases of assigned restricted projects from inception, through the billing and reporting stages, to the final closeout process. Special attention must be given to new and developing rules and guidelines for reporting requirements that will be more frequent, and demand adherence to various compliance monitoring.

RESPONSIBILITIES:

• Review and analyze award documents and related information preparatory to accounts establishment. Obtain college acceptance of awards, when applicable.
• Establish accounts for awards, performs validation of documentation to meet Sponsors, CUNY, and Research Foundation requirements.
• Perform Fiscal review of independent contractor agreements and related documents for PA's approval.
• Provide financial oversight over restricted sponsor funds, which will include monitoring disbursements, e-personnel actions, purchase orders and consultant contracts, independent contractor agreements, released time, summer salary, code cash receipts, etc., to confirm that they comply with program requirements.
• Assist Principal Investigators in preparing budget modifications.
• Assist on/off site auditors.
• Assist in the maintenance of accounts receivables and answer inquiries related to billings and collections. Reconciliation of letter of Credit and other special financial reports.
• Assist in the management of RFCUNY compliance with general Sponsor terms and conditions, policies and regulations, and other requirements on a regular basis throughout the budget life, related to best practices and prudent stewardship of funded awards.
• Assist in the preparation of interim and final billings and expenditure reports and obtain program reports from principal investigators, as required. Assist in award closeout process.
• Obtain cost sharing data when required and maintain cost sharing files.
• Interact at all levels with Principal Investigators, sponsoring agencies, campus personnel, RF staff etc. Provide assistance in the preparation and analysis of financial and other data reports related to project activity.
• Participate in relevant professional activities and personal development in the broad area of Post-award administration.
• Monitor all relevant Federal and relevant web sites for ongoing activity related to Sponsored funds managements as it develops and becomes available.
• Other duties as assigned.

QUALIFICATIONS:

• BS or BA preferred or Bachelor degree bound with minimum of 15 credits in accounting.
• High level of computer literacy.
• Accounting software experience a plus.
• Excel proficiency.
• Entry level candidates will be considered.
• Well-developed oral, written and listening communication skills.
• Ability to interact well with various levels of staff.
• Effective customer support and networking skills.

Pay Range:

$71,518.76 - $83,329.20

RFCUNY Benefits

RFCUNY Employee Benefits and Accruals (link to https://www.rfcuny.org/RFWebsite )

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY's research and sponsored programs. RFCUNY's services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society's most pressing challenges. RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial