Assistant Program Manager II

deploy; Bessemer (AL); On-site; USD 65,000 - 90,000; Full time

Job summary

Deploy is seeking an Assistant Program Manager I to drive execution of program tasks, schedules, and buyout processes on assigned projects in Alabama. You will lead schedule maintenance, coordinate with Manufacturing, Design, and Supply Chain, and prepare project financials for PM review.

As experience grows, you may advance to Project Manager I, handling larger contracts, mentoring others, and refining processes with a strong focus on compliance and client satisfaction.

Qualifications

• 2 to 4 years of relevant experience; at least 2 years in the role before advancement.
• Experience managing the DMC execution on multiple projects totaling $5M–$8M.
• Foundational understanding of the DMC methodology and principles.
• Ability to train others on program tasks and processes.
• Strong communication with clients and vendors on a daily basis.
• Proficiency in project-based software and advanced Excel.
• Familiarity with AHJ and regulatory requirements.

Responsibilities

• Own the accurate and timely execution of program tasks, schedules, logs, and transfers.
• Improve and document tasks, train others, and maintain enterprise coordination schedules.
• Identify and eliminate constraints; manage scope and approvals within delegated limits.
• Maintain and reconcile program schedules across inputs from multiple departments.
• Prepare invoices, change orders, subcontracts, and the buyout log for review.
• Create purchase orders, support buyout processes, and track responses.
• Own the quality feedback loop and ensure safety compliance in plant and field.
• Communicate with clients and vendors daily on factual and administrative matters.

Skills

Program management

Scheduling

Vendor management

Communication

Documentation

Problem solving

Risk assessment

Education

Bachelor's degree in Building Science/Engineering/Construction Management/Data Analytics or similar

Tools

Smartsheet

MS Project

Primavera P6

Bluebeam

Autodesk Construction Cloud

Microsoft Excel

Job description

Job Responsibilities:

Program Execution & Systems

Own the accurate and timely execution of all Assistant Program Manager I program tasks for assigned projects, including program schedules (BP Milestone, Order Book, PSR Schedule), Buyout Logs, QFL inputs, FKOP transfer, and module custody transfer.

Improve and document program tasks and processes, and train other Assistant Program Managers on their successful execution.

Reliably maintain the enterprise coordination schedules, documents, and spreadsheets that other departments depend on.

Lead the elimination of Manufacturing and Supply Chain constraints for assigned projects: identify the constraint, drive the owner to a date, and confirm closure.

Schedule Management

Maintain assigned program schedules from verified source information and reconcile them against Manufacturing, Design, Supply Chain, and Construction inputs.

Identify schedule variances and their downstream impact, and present them to the Project Manager with a recommended response.

Financial Management

Prepare JCRs, Owner Invoices, Change Orders, Subcontracts, and the Scope Matrix for Project Manager review; accuracy and completeness of the prepared package is this role's accountability.

Lead the successful execution of vendor invoice approvals: verify receipt, quantity, pricing, and PO coverage before approving within delegated limits.

Maintain the Buyout Log as the authoritative record of committed cost for assigned projects.

Procurement & Buyout

Create and issue purchase orders against approved buyout scope and budget.

Support the Project Manager through the buyout process for Manufacturing, FKOP/DTS, and Subcontractors: assemble bid packages, track responses, and organize leveling information.

Quality & Safety

Own Quality Feedback Loop inputs and tracking for assigned projects, and confirm that recorded observations reach the responsible party.

Comply with and reinforce Deploy's Client safety requirements in the plant and in the field.

Communication & Stakeholder Management

Communicate effectively and professionally with external parties, including clients and vendors, on a daily basis regarding factual and administrative matters.

Recognize and properly escape situations that warrant Project Manager or leadership involvement.

Scope of Authority:

Issue purchase orders that execute a commitment already established in the approved buyout log and budget.

Approve vendor invoices within delegated dollar limits where receipt, quantity, and pricing have been verified against an issued purchase order.

Communicate directly with clients and vendors on factual, administrative, and status matters.

Direct and train Assistant Program Manager I personnel on assigned program tasks and processes.

Change a program process or template for assigned projects, with Project Manager concurrence.

Requires escalation

Any commitment of new scope, new price, or a new contracted date, however small.

Execution of any subcontract, which requires Project Manager I or above; execution of any Owner Change Order or Owner Invoice, which requires Project Manager II or above. This role prepares them.

Any vendor invoice that exceeds the delegated limit, lacks PO coverage, or does not reconcile to receipt.

Any commercial position taken with a client or vendor, including pricing discussions and schedule promises.

Any dispute, claim, or client dissatisfaction.

Any safety incident or quality escalation affecting a delivered module or installed work.

Job Skills & Qualifications:

Required

2 to 4 years of relevant experience. A minimum of 2 years in role is required before advancement to Project Manager I.

Demonstrated management and accountability for the DMC execution of one or more projects totaling $5M to $8M in actively managed Deploy's Client contract revenue, held simultaneously.

Foundational understanding of the DMC methodology and principles.

Demonstrated ability to train others on the successful execution of program tasks and processes.

Ability to communicate effectively with external parties (clients, vendors) on a daily basis.

Demonstrated ability to continually improve and document program processes.

Basic understanding of contracts and subcontracts.

Strong organizational and documentation skills, with accuracy and attention to detail.

Ability to manage multiple tasks simultaneously and hold every deadline.

Eagerness to learn and to take calculated, well-reasoned risks.

Clear, professional written and verbal communication.

Ability to identify and solve complex issues.

Proficiency in project-based software and advanced proficiency in Microsoft Excel.

Familiarity with AHJ and regulatory requirements.

Preferred

Bachelor's degree in a related field (Building Science, Engineering, Construction Management, Data Analytics, or similar).

Working proficiency in Smartsheet, MS Project or Primavera P6, Bluebeam, and Autodesk Construction Cloud.

Exposure to Microsoft Dynamics Business Central or a comparable ERP.

Demonstrated use of AI tools such as Claude.ai to reduce cycle time on recurring program tasks.

Experience in modular construction or design-build environments.

Advancement Criteria:

Advancement to Project Manager I requires demonstrated performance in all of the following, evaluated annually:

A minimum of 2 years in the Assistant Program Manager II role.

Demonstrated management and accountability for the DMC execution of one or more projects totaling $12M to $15M in actively managed Deploy's Client contract revenue, held simultaneously.

Strong understanding of the DMC methodology and principles.

Demonstrated sound decision making regarding project finances, procurement, and program processes.

Demonstrated ability to lead important client, vendor, and internal meetings.

Demonstrated ability to communicate effectively with client Project Managers.

Demonstrated ability to effectively train, lead, and supervise direct reports on a daily basis.

Demonstrated ability to develop and maintain program schedules, buyout logs (Design, Manufacturing, FKOP, and Construction), and change order logs without supervision.

Benefits:

Deploy's Client offers the full spectrum of comprehensive benefits including health, dental, and vision insurance. We also offer flexible spending accounts, paid time off, short term disability, long term disability, life insurance and a 401k plan.

Deploy's Client believes in the growth of our people. We provide support for employees pursuing licenses/certifications, creating clear pathways for skill development and career advancement.

Deploy's Client LLC is committed to making employment decisions based on an individual's qualifications, performance, and ability to contribute to our team. We provide equal employment opportunities to all employees and applicants and do not discriminate based on race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, or any other status protected by applicable law.

We are equally committed to maintaining a respectful and inclusive workplace. Harassment or discrimination of any kind based on a protected status is strictly prohibited.