Assistant Program Manager

University Of Michigan; Ann Arbor (MI); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Hybrid work arrangement

Professional development opportunities

Job summary

University of Michigan seeks an Assistant Program Manager within the Office of the Provost's Access & Opportunity to advance equity and inclusion for faculty, staff, and students. You will lead planning and improvement of initiatives for WCTF and WOCAP, overseeing operations, budgets, and communications.

You will report to the Assistant Vice Provost for Access & Opportunity and work in a hybrid on-campus/remote arrangement, with occasional evening hours for events.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Experience planning programs and events for diverse communities.
• Familiarity with Google tools, social media, and scheduling software; ability to use Qualtrics.

Responsibilities

• Coordinate administrative and operational activities for WCTF and WOCAP.
• Serve as liaison among leadership, teams, partners, and stakeholders to ensure alignment with policies.
• Support planning, governance, and reporting by maintaining membership, sponsorship, and data for reports.
• Coordinate and support programs, conferences, campaigns, and related activities to provide a positive experience for guests and participants.
• Collaborate with leadership to develop outreach and engagement strategies to increase awareness.
• Coordinate program evaluation and surveys, and supervise student staff and vendors.
• Develop, monitor, and reconcile annual and multi-year budgets for WCTF and WOCAP programs and events.
• Coordinate and oversee program financial activities, including purchasing, reimbursements, vendor payments, and contracts.
• Develop and implement marketing and communications strategies to strengthen engagement and visibility.

Skills

Program and event planning

Diversity and inclusion awareness

Google tools

Qualtrics

Education

Bachelor's degree or equivalent

Tools

Qualtrics

Google Workspace

Scheduling software

Job description

You will serve within the Office of the Provost's Access & Opportunity (VPAO), advancing the office's mission to foster an inclusive and equitable environment where all faculty, staff, and students can thrive. You will lead the planning, and continuous improvement of strategic initiatives that support the success and engagement of faculty and staff across the University of Michigan. As the primary assistant program manager for the Women of Color Task Force (WCTF) and the Women of Color in the Academy Project (WOCAP), you will have multiple responsibilities. These include overseeing daily operations, program and event management, fiscal administration, communications, and partner engagement. The Assistant Program Manager delivers programming by working collaboratively with university leadership, faculty, staff, campus partners, sponsors, and community organizations. The Assistant Program Manager also manages complex projects and budgets, and cultivates partnerships that improve Access & Opportunity's priorities and strengthen the University community. The Women of Color Task Force (WCTF) is a University of Michigan staff organization, founded in 1979, that provides professional development, networking, and training opportunities for employees across campus. WCTF serves as a support network and a forum for exchanging information about the experiences of historically under-resourced staff at the University of Michigan. It maintains a continued commitment to advancing equity, access, and professional growth for all.

The Women of Color in the Academy Project (WOCAP) is a campus-wide faculty network that supports scholarship and advocacy focused on equity and inclusion in higher education. WOCAP fosters a supportive and inclusive community through professional development opportunities such as writing retreats, workshops, gatherings, and networking events. The program is open to all faculty who are engaged in or supportive of this work.

You will report to the Assistant Vice Provost for Access & Opportunity, the administrative home of WCTF and WOCAP. You will follow a hybrid work arrangement, with responsibilities performed both on campus and remotely. We require occasional evening hours to support its events.

• Coordinate administrative and operational activities for WCTF and WOCAP, including leadership and committee meetings, agendas, communications, follow-up actions, records, and organizational documentation
• Serve as a key liaison among WCTF/WOCAP leadership, the VPAO business team, campus partners, sponsors, and other university stakeholders to facilitate effective communication, administrative processes, and alignment with university policies and procedures
• Support organizational planning, governance, and reporting by maintaining membership, participation, sponsorship, and partnership records; collecting and summarizing program and event data for reporting, assessment, and sponsor updates
• Coordinate and support programs, conferences, campaigns, and related activities to provide a positive and engaging experience for guests, members, and participants
• Collaborate with leadership to develop and implement outreach, promotional, and engagement strategies that increase awareness and participation in main initiatives and programs
• Coordinate program evaluation and service delivery by administering surveys, analyzing feedback, and supervising student staff, volunteers, and vendors to support continuous improvement and program effectiveness
• Develop, monitor, and reconcile annual and multi-year budgets for WCTF and WOCAP programs and events; review expenditures and recommend budget adjustments based on program priorities and needs
• Coordinate and oversee program financial activities, including purchasing, reimbursements, honoraria, vendor payments, contracts, sponsorships, and partnership funding, in collaboration with the VPAO business team and in accordance with university policies and fiscal requirements
• Develop and implement marketing and communications strategies for WCTF and WOCAP in collaboration with the VPAO team, campus partners, and sponsors to strengthen engagement, visibility, and participation
• Create program communications and promotional content, including event announcements, newsletters, website updates, and print materials, ensuring accurate, and messaging and branding across platforms

Required Qualifications*

• Bachelor's degree, or equivalent combination of education and experience
• Interest in, and awareness of, the issues facing women of color in the workplace and in higher education in particular
• 1+ years of experience working with diverse communities
• Demonstrated experience with program and event planning
• Google tools, social media tools, and meeting scheduling software; ability and software (e.g., Qualtrics)

Why Work at Michigan?

In addition to a career filled with purpose and opportunity, the University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:

• Generous time off
• A retirement plan that provides two-for-one matching contributions with immediate vesting
• Many choices for comprehensive health insurance
• Life insurance
• Long-term disability coverage
• Flexible spending accounts for healthcare and dependent care expenses

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes .

Application Deadline

Job openings are posted for a minimum of seven calendar days.The review and selection process maybegin as early as the eighth day after posting.Thisopening may be removed from posting boards and filled any time after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.