Assistant Procurement Contracting Officer

The City of San Diego; California (MO); On-site; USD 80,000 - 120,000; Full time

Job summary

The City of San Diego is seeking an Assistant Procurement Contracting Officer to manage procurement and contracting for a range of goods and services for operating departments. You will assist with contracts, prepare requisitions, solicit quotations, bids, and conduct cost analyses while ensuring compliance with city standards.

Ideal candidates have at least one year of relevant experience and a Bachelor's degree or equivalent education, with knowledge of e-procurement systems and best practices

Qualifications

• One year of full-time professional experience in purchasing and/or contracting.
• Bachelor's degree or 120 semester/180 quarter units required or substituted as noted.
• Experience with evaluating bids, licensure, debarment, insurance and bonding documents.
• Valid California Class C Driver License may be required at hire.

Responsibilities

• Procurement and contracting of goods and services for operating departments.
• Assist with contracts; prepare requisitions and solicitations.
• Perform cost analysis and negotiate with vendors on behalf of City departments.
• Maintain records and reports per City standards and guidelines.

Skills

Procurement

Contracting

Cost analysis

Vendor negotiation

Requisitions & bids

Education

Bachelor's degree or equivalent education

Tools

PlanetBids

SAP Materials Management

Oracle

Job description

JOB INFORMATION

See NOTES below for future wage increases and/or additional compensation opportunities.

Assistant Procurement Contracting Officer positions perform procurement and contracting of goods and services for use by operating departments of limited scope and average difficulty; assist with contracts; prepare and review requisitions, solicit quotations and bids, and prepare and conduct cost analysis for an assigned group of commodities; administer contracts and perform tasks associated with contract management to ensure compliance of contractual requirements; assist with preparation of proposed specifications for formal or informal solicitations of average difficulty; assist with the preparation of information and documentation for bid award protest hearings; advise user departments on appropriate procurement methods, alternate products, and/or recommends substitutes; analyze bid responses, including all licensure, debarment, insurance and bonding documents submitted; complete purchasing transactions in the City's procurement software module; negotiate with vendors on behalf of client departments; process solicitation documents and related correspondence; keep records and make reports in accordance to the City's standards and guidelines; and perform other duties as assigned.

Employees in job classifications represented by Municipal Employees Association (MEA) are scheduled to receive the following general wage increases:

• 3.5% effective 7/1/27
• 2% effective 7/1/28
• 2% effective 1/1/29

Eligible benefited employees originally hired on or after July 10, 2021, will be automatically enrolled in the San Diego City Employees Retirement System (SDCERS).

EDUCATION

A Bachelor's degree or equivalent education (i.e., minimum completed units of 120 semester/180 quarter).

Note

• Additional qualifying professional-level experience may be substituted for education lacked on a year-for-year basis. One year of full-time experience = 30 semester/45 quarter college-level units.

EXPERIENCE

One year of full-time professional experience in purchasing and/or contracting a wide variety of governmental, industrial, and/or business equipment, materials, and/or services.

Note

• City of San Diego employees using Out-of-Class Assignment (OCA) experience to qualify must submit written documentation signed by their appointing authority or payroll specialist, detailing the work performed, dates, and total number of qualifying OCA hours. OCA experience without the required documentation will NOT be considered.

LICENSE

A valid California Class C Driver License may be required at the time of hire.

HIGHLY DESIRABLE(S)

• Experience using an e-procurement system or an enterprise resource planning system (e.g., PlanetBids, SAP Materials Management or Purchasing modules, or Oracle).
• Contracting and procurement experience with a government agency (e.g., federal, state, county, and/or city).
• Experience validating and/or enforcing of bonding and insurance requirements.