Assistant Preconstruction Manager

Built to Last Co; Town of Florida (NY); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

401(k)

Health insurance

Paid time off

Vision insurance

Job summary

Built To Last Construction is seeking an Assistant Preconstruction Manager to support our preconstruction team, moving projects from early pricing through contract turnover.

This in-office role is based in Fernandina Beach and requires organization, dependability, and a willingness to learn how high-end residential and light commercial projects are prepared before they reach the field. There is room to grow within the preconstruction path.

Qualifications

• Must live in or near Fernandina Beach, FL.
• Must be able to work in office.
• Must have reliable transportation.
• Must be organized, dependable, and comfortable managing follow-up items.
• Must be willing to learn the Built To Last preconstruction process.

Responsibilities

• Support the Preconstruction Manager with active bid efforts.
• Organize bid packages from initial scope review through proposal collection.
• Assist with subcontractor outreach, bid invitations, follow-up, and proposal tracking.
• Gather pricing, scopes, exclusions, allowances, clarifications, and proposal backups from trade partners.
• Prepare bid comparison sheets, scope notes, clarification logs, and estimate support documents.
• Perform basic to intermediate takeoffs and quantity checks with leadership review.
• Assist with design, engineering, and permitting coordination by tracking required documents and revisions.
• Support procurement planning and identify long-lead items or scope gaps.
• Prepare project turnover packages for construction managers, including scope notes, budgets, drawings, contracts, and known risks.
• Maintain clean project files in Buildertrend and shared drives.
• Communicate professionally with internal teams, vendors, subcontractors, architects, engineers, and clients.
• Visit local job sites as needed to support understanding and turnover.

Job description

Built To Last Construction is hiring an Assistant Preconstruction Manager to support our preconstruction department and help move projects from early pricing through contract turnover.

This is an in-office position based in Fernandina Beach. The right person needs to be organized, dependable, detail-oriented, and willing to learn how high-end residential and light commercial projects are built before they ever hit the field.

This person will support the Preconstruction Manager and the preconstruction team with bid packages, subcontractor communication, proposal tracking, takeoffs, estimating support, permitting coordination, document organization, and project turnover preparation.

There is a lot of room to grow in this position for someone who wants to build a long-term career in construction.

What You’ll Do

Responsibilities include:

• Support the Preconstruction Manager and preconstruction team with active bid efforts.
• Help organize and manage bid packages from initial scope review through proposal collection.
• Assist with subcontractor and vendor outreach, bid invitations, follow-up, and proposal tracking.
• Help gather pricing, scopes, exclusions, allowances, clarifications, and proposal backup from trade partners.
• Prepare and update bid comparison sheets, scope notes, clarification logs, and estimate support documents.
• Perform basic to intermediate takeoffs and quantity checks with review from leadership.
• Assist with design, engineering, and permitting coordination by tracking required documents, revisions, responses, and approvals.
• Support procurement planning and help identify potential long-lead items or scope gaps.
• Help prepare project turnover packages for Construction Managers, including scope notes, budgets, drawings, contracts, and known risks.
• Assist with organizing subcontract agreements, purchase information, proposal backups, vendor documentation, drawings, specifications, addenda, and estimate files.
• Help maintain clean project files in Buildertrend, shared drives, and company systems.
• Communicate professionally with internal teams, vendors, subcontractors, architects, engineers, and clients.
• Visit local job sites when needed to assist with project understanding, field context, bid walks, or turnover support.

What We’re Looking For

The ideal candidate has:

• Strong organization and follow-through.
• Clear written and verbal communication.
• Ability to read drawings or willingness to learn.
• Comfort working with spreadsheets, PDFs, shared drives, and project management software.
• Willingness to learn Buildertrend, takeoff workflows, estimating support, cost codes, scopes, allowances, and company templates.
• Ability to ask questions early and take correction well.
• Professional attitude with coworkers, trade partners, vendors, design teams, and clients.
• Reliable transportation to get to local job sites when needed.
• Ability to work full-time in office in Fernandina Beach.

Required

• Must live in or near Fernandina Beach, FL.
• Must be able to work in office.
• Must have reliable transportation.
• Must be organized, dependable, and comfortable managing follow-up items.
• Must be willing to learn the Built To Last preconstruction process.

Preferred But Not Required

• Estimating or takeoff experience.
• Buildertrend experience.
• Bluebeam or PDF markup experience.
• Experience communicating with subcontractors, vendors, architects, or engineers.
• Experience with bid packages, proposals, scopes, allowances, or construction documents.

This role is part of the Built To Last preconstruction career pipeline.

The right candidate can grow from Assistant Preconstruction Manager into higher-level preconstruction roles as they gain experience, complete internal training, build estimating and scope judgment, and demonstrate strong communication, accuracy, and follow-through.

Our goal is to develop someone who can eventually help manage larger pieces of the preconstruction process, support both residential and commercial workflows, and become a strong long-term part of the Built To Last team.

About Built To Last Construction

Built To Last Construction is a growing construction company based in Fernandina Beach, FL. We focus on high-quality residential construction and are building disciplined systems around preconstruction, project management, field execution, client communication, and operational excellence.

We are looking for people who want to grow with the company, learn the business the right way, and help us build a stronger construction operation.

Pay: $40,000.00 - $50,000.00 per year

• 401(k)
• Health insurance
• Paid time off
• Vision insurance