Assistant P/M Service Coordinator - Technology - APG

Kelso Industries; Clearwater (FL); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking an Assistant P/M Service Coordinator to enhance operational efficiency in service scheduling and execution. This role is pivotal in supporting project managers, coordinating technicians, and ensuring compliance with company standards. The ideal candidate will thrive in a fast-paced environment, showcasing exceptional organizational and communication skills. Join a team that values innovation and excellence, where your contributions will make a significant impact across various sectors. This position offers ample opportunities for professional growth and a supportive work culture that fosters collaboration and development.

Benefits

401(k) Matching

Dental Insurance

Vision Insurance

Health Insurance

Life Insurance

Employee Assistance Program

Paid Time Off

Tuition Reimbursement

Referral Program

Professional Development Assistance

Qualifications

• Detail-oriented with excellent organizational skills.
• Previous experience in service coordination is a plus.

Responsibilities

• Coordinate service activities to ensure timely completion.
• Maintain service records and update work orders.

Skills

Organizational Skills

Communication Skills

Problem-Solving Skills

Customer Service Skills

Multitasking Abilities

Education

High School Diploma

Tools

Microsoft Office

Service Management Software

Bluebeam

Vista

Job description

Assistant P/M Service Coordinator - Technology - APG

Join to apply for the Assistant P/M Service Coordinator - Technology - APG role at Kelso Industries

Assistant P/M Service Coordinator - Technology - APG

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Join to apply for the Assistant P/M Service Coordinator - Technology - APG role at Kelso Industries

Together We Build – Partnership, Innovation, Excellence, and Safety at Kelso Industries

We're not just offering a job, we're inviting you to be part of a team built on PARTNERSHIP, INNOVATION, EXCELLENCE, and SAFETY.

• PARTNERSHIP means we work together with trust, loyalty, and an owner mindset, always striving for win-win outcomes.
• INNOVATION drives us to think differently and create real value in everything we do.
• EXCELLENCE pushes us to set high expectations and deliver exceptional results.
• SAFETY is our foundation—both physical and psychological safety matter every single day.
  
  

If you're looking for a place where you can grow your career, be valued for who you are, and contribute to something meaningful, we'd love to have you on our team.

The Kelso Industries company is comprised of 26 (and growing) market-leading operating companies with over 2,600 employees that deliver unmatched HVAC, mechanical, refrigeration, plumbing, and electrical solutions. We are actively building the nation's preferred technical service partnership for commercial MEP+ ecosystems, empowering industrial, commercial, and institutional clients—including Fortune 500 companies and other industry leaders across the United States—with reliable, innovative service.

Assistant P/M Service Coordinator- Technology

Location: Clearwater, Florida

Job Type: Full Time

Reports To: Assistant P/M Service Coordinator

Job Summary

The Assistant P/M (Project Manager) Service Coordinator plays a vital role in ensuring the smooth scheduling and execution of services. This position supports the P/M Coordinator by managing work orders, coordinating technicians, maintaining records, and ensuring compliance with company policies and customer requirements. The ideal candidate is detail-oriented, organized, and possesses excellent communication and problem-solving skills.

Key Responsibilities

Scheduling & Coordination

• Set Up Work Orders
• Communicate with customers to confirm appointments and gather necessary service details.
• Coordinate service activities to minimize downtime and ensure timely completion of work.
• Bill Work Orders
• Assist Project managers with Submittals and Closeout tasks
  
  

Administrative Support

• Maintain and update service records, work orders, and maintenance schedules.
• Process documentation, including invoices, reports, and customer communications.
• Ensure accurate data entry into service management systems and databases.
  
  

Customer Service

• Respond to customer inquiries regarding services.
• Provide updates on scheduled services and follow up on completed work.
• Address any service-related concerns and escalate issues as needed.
  
  

Technical & Compliance Support

• Assist in tracking and managing contracts.
• Ensure service activities comply with safety regulations and company policies.
• Collaborate with vendors, technicians, and management to resolve challenges.
  
  

Qualifications & Requirements

• High school diploma or equivalent
• Previous experience in service coordination, scheduling, or administrative support is a plus.
• Strong organizational and multitasking abilities.
• Excellent communication and customer service skills.
• Proficiency in Microsoft Office (Excel, Word, Outlook) Bluebeam, and service management software. Experience in Vista is preferred but not required.
• Ability to work in a fast-paced environment and handle multiple priorities.
  
  

Benefits

• Competitive salary and benefits package.
• Opportunities for professional growth and development.
• Collaborative and supportive work environment.
• 401(k)
• 401(k) Matching
• Dental / Vision / Heath / Life Insurance
• Employee Assistance Program
• Employee Discount
• On the Job Training
• Opportunities for advancement
• Paid Time Off
• Paid Training
• Parental leave
• Professional Development Assistance
• Referral Program
• Tuition Reimbursement
• Discretionary Profit Sharing Bonus
  
  

Why Join Kelso Industries?

Join us and be part of a team dedicated to creating efficient, sustainable, and high-performance environments that make a lasting impact across the industrial, commercial, and institutional sectors.

Here you will experience:

Growth Opportunities: Develop new skills, take on exciting challenges, and advance your career in meaningful ways.

Company Culture: You'll thrive in an environment that supports your growth, values your contributions, and makes work fulfilling and enjoyable.

Impact: Your work directly contributes to meaningful outcomes, allowing you to see the difference you make and feel a sense of purpose every day.

Competitive Compensation & Benefits: You'll be rewarded fairly for your contributions while enjoying perks that enhance your financial security, health, and overall well-being.

Kelso Industries celebrates diversity and is committed to creating an inclusive environment for all employees. We do not discriminate in any aspect of employment based on race, color, religion, national origin, ancestry, gender, sexual orientation, gender identity and/or expression, age, veteran status, disability, or any other characteristic protected by federal, state, or local employment discrimination laws where Kelso does business

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

• Industries

  Technology, Information and Internet

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