Assistant Operations Manager

Exos Partners, LLC; New York (NY); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Paid time off

Life and disability benefits

Job summary

Exos is seeking an Assistant Operations Manager in New York, NY to lead daily operations of the corporate Fitness Center and Well-Being Lounge, reporting to the General Manager. You will oversee event coordination, scheduling, concierge services, and front-of-house operations to ensure outstanding guest experiences.

The role demands a highly organized, proactive leader with strong communication skills, the ability to manage multiple priorities, and a commitment to service excellence.

Qualifications

• Bachelor’s degree preferred.
• 3 years of operations, hospitality, fitness, recreation, or program coordination experience.
• Minimum 1 year of supervisory or leadership experience.
• CPR/AED and First Aid certification required.
• Proven ability to provide high-quality customer service in a professional, high-touch environment.

Responsibilities

• Support the General Manager and Operations Manager in the daily operation and organization of the Fitness Center and Well-Being Lounge.
• Serve as a key operational leader and point of contact for day-to-day facility needs, ensuring systems, processes, and services run smoothly and efficiently.
• Field, organize, coordinate, and execute group event requests coordinating logistics and post-event follow-up.
• Serve as the primary operational point of contact for internal and external stakeholders regarding events, programs, and facility requests.
• Coordinate and oversee scheduling of concierge-supported services.
• Support the development, implementation, and continuous improvement of operational processes and procedures.
• Oversee and assist with appointment management, cancellations, changes, and related communications to ensure a seamless experience for colleagues and guests.
• Provide leadership, coaching, training, and ongoing development support for the Concierge team, including assisting with onboarding, team education, service standards, and operational procedures.
• Support concierge scheduling and coverage to ensure appropriate staffing levels and consistent service throughout operating hours.
• Serve as Manager on Duty on Saturdays, providing leadership and operational oversight of the facility and team.
• Assist with the development and execution of team schedules, payroll-related processes, administrative tasks, and other operational needs.
• Provide operational support to the Facilities team, including inventory management, supply tracking, scheduling, and coordination of facility-related needs.
• Welcome and engage colleagues, executives, and guests while consistently upholding the service standards.
• Respond to colleague and guest inquiries, resolve operational issues, and escalate concerns appropriately to maintain an exceptional experience.
• Assist with tours, service communications, and other front-of-house responsibilities as needed.
• Assist with the hiring, onboarding, training, and development of team members as needed.
• Work with the Operations Manager and General Manager to identify opportunities to improve efficiency, service delivery, and the overall colleague experience.
• Collaborate with Performance, Facilities, Concierge, and other operational teams to ensure seamless execution of programs and services.
• Support the analysis and tracking of operational metrics, staffing needs, inventory, scheduling, and other business information.
• Contribute to the creation and implementation of new offerings, services, processes, and operational initiatives.
• Perform other duties as assigned to support operational success.

Skills

Customer service

Leadership

Event coordination

Scheduling

Operations management

Communication

Time management

Staff development

CPR/AED First Aid

Education

Bachelor's degree

Tools

Microsoft Office

Google Workspace

Job description

## Assistant Operations ManagerApplylocations: New York, NYtime type: Full timeposted on: Posted Todayjob requisition id: 26-1484**Job Summary:**We are seeking an Assistant Operations Manager to join our team at a premier corporate fitness and well-being destination serving colleagues and guests. This position will play a key leadership role in supporting the daily operations of both the corporate Fitness Center and Well-Being Lounge. The Assistant Operations Manager will work closely with the General Manager and Operations Manager to ensure operational excellence across the facility, with a particular focus on event coordination, concierge operations, scheduling, team development, service delivery, and cross-functional support. This position requires a highly organized, proactive leader who can confidently manage multiple priorities while maintaining the exceptional service standards and polished guest exp**Responsibilities:*** Support the General Manager and Operations Manager in the daily operation and organization of the Fitness Center and Well-Being Lounge.* Serve as a key operational leader and point of contact for day-to-day facility needs, ensuring systems, processes, and services run smoothly and efficiently.* Field, organize, coordinate, and execute group event requests coordinating logistics and post-event follow-up.* Serve as the primary operational point of contact for internal and external stakeholders regarding events, programs, and facility requests.* Coordinate and oversee scheduling of concierge-supported services.* Support the development, implementation, and continuous improvement of operational processes and procedures.* Oversee and assist with appointment management, cancellations, changes, and related communications to ensure a seamless experience for colleagues and guests.* Provide leadership, coaching, training, and ongoing development support for the Concierge team, including assisting with onboarding, team education, service standards, and operational procedures.* Support concierge scheduling and coverage to ensure appropriate staffing levels and consistent service throughout operating hours.* Serve as Manager on Duty on Saturdays, providing leadership and operational oversight of the facility and team.* Assist with the development and execution of team schedules, payroll-related processes, administrative tasks, and other operational needs.* Provide operational support to the Facilities team, including inventory management, supply tracking, scheduling, and coordination of facility-related needs.* Welcome and engage colleagues, executives, and guests while consistently upholding the service standards.* Respond to colleague and guest inquiries, resolve operational issues, and escalate concerns appropriately to maintain an exceptional experience.* Assist with tours, service communications, and other front-of-house responsibilities as needed.* Assist with the hiring, onboarding, training, and development of team members as needed.* Work with the Operations Manager and General Manager to identify opportunities to improve efficiency, service delivery, and the overall colleague experience.* Collaborate with Performance, Facilities, Concierge, and other operational teams to ensure seamless execution of programs and services.* Support the analysis and tracking of operational metrics, staffing needs, inventory, scheduling, and other business information.* Contribute to the creation and implementation of new offerings, services, processes, and operational initiatives.* Perform other duties as assigned to support operational success.**Qualifications:*** Bachelor’s degree preferred.* Minimum 3 years of operations, hospitality, fitness, recreation, or program coordination experience.* Minimum 1 year of supervisory or leadership experience.* Current CPR/AED and First Aid certification required.* Proven ability to provide high-quality customer service in a professional, high-touch environment.* Strong organizational, documentation, communication, and time-management skills.* Ability to manage multiple priorities, projects, and deadlines with minimal supervision.* Excellent interpersonal and communication skills, with the ability to build relationships and motivate others.* Energetic, friendly, personable, and service-oriented with a dynamic personality that inspires others.* Professional demeanor with a polished appearance and exceptional verbal and written communication skills.* Confidence to critically assess, manage, and streamline systems and operational processes.* Ability to work independently and collaboratively while proactively identifying and resolving operational challenges.* Proficiency in Microsoft Office, Google Workspace, or equivalent business applications.* Experience coordinating events, programs, services, or complex scheduling operations.* Ability to step into guest-facing and operational coverage responsibilities when needed.* Proven ability to build strong relationships with colleagues, clients, executives, vendors, and external partners.* Ambition, diligence, adaptability, and passion for improving the lives of others.Per pay transparency requirements, the compensation for this position ranges from $60,000 - $65,000/year. Minimum rates may vary based on local wage laws. Pay is dependent on factors including site location, specialty, certifications and work experience as well as other business needs. Exos offers a comprehensive benefits package for all full time employees (all benefits are subject to eligibility requirements), which includes health insurance, life and disability benefits, 401(k) plan, and paid time off. Additionally, Exos offers a variety of part time benefits (subject to eligibility requirements).**WHO WE ARE**For nearly 30 years, Exos has been dedicated to getting people ready for the moments that matter by promoting a holistic approach to health. As an elite coaching company, Exos applies its evidence-based methodology to programming designed to unlock the potential in everyone from corporate employees, to elite athletes, military operators, and beyond.Simply put, we “get you ready” for the moments that matter — whether that’s striving to excel at work, or training for a major athletic event. How do we do it? Our employer solutions include fitness center management, on-site coaching and classes, and the Exos app, as well as immersive team-building experiences, executive coaching, and personal development programming. Our professional athlete training programs propel elite athletes to new heights in the NFL combine and NBA Draft each year, and our practitioner education courses and workshops provide industry professionals ongoing opportunities for development.We’ve never been the type to accept the status quo. We’re all about studying, learning, innovating, and making waves. And we feel that it’s our responsibility to help others because we know there’s a better way. That better way is Exos Readiness.**We are an equal opportunity employer**EXOS is proud to be an equal opportunity employer. We are committed to creating an inclusive and welcoming workplace for all. We invite applicants from a wide variety of identities, ideas, perspectives and experiences and encourage people from underrepresented backgrounds to apply. Exos offers reasonable accommodations to job applicants with disabilities.