Assistant Operations Manager

Hines; Emeryville (CA); On-site; USD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a Facilities Manager to oversee the daily operations and maintenance of their properties. This role involves directing staff and contractors, ensuring compliance with safety standards, and maintaining high-quality service levels. The ideal candidate will possess strong supervisory experience and a solid understanding of facilities maintenance. Join a company that values innovation and excellence, offering opportunities for professional growth and development in a dynamic work environment. Be part of a team that prioritizes the wellbeing of its employees while delivering exceptional services to clients.

Benefits

Comprehensive Training

Competitive Compensation

Robust Benefits

Generous Vacation Packages

Qualifications

• Minimum 5 years of working knowledge of facilities maintenance and operations.
• Three or more years of supervisory experience required.

Responsibilities

• Oversees daily operations and maintenance of the building.
• Ensures compliance with OHS standards and quality regulations.

Skills

Supervisory Experience

Facilities Maintenance Knowledge

Problem Solving

Communication Skills

CMMS Skills

Team Building

Time Management

Education

Post-secondary diploma/certification

Trades Qualification

Tools

Microsoft Office

CMMS

Job description

Overview

When you join Hines, you will embark on a career journey fueled by vision and guided by leaders who set the standards of our industry. Our legacy is rooted in innovation and excellence, earning us a spot on Fast Company’s esteemed annual list of the World’s Most Innovative Companies, as well as recognition as one of U.S. News & World Report’s Best Companies to Work For in 2024. Discover endless opportunities to grow and make your mark at Hines.

Responsibilities

This position is responsible for the day-to-day operation and maintenance of the building. Directs staff and contractors in the performance of maintenance and repairs. Delivers a triple A level of facilities services, in keeping with Hines quality standards, ensuring tenant and public safety. Work shall include but is not necessarily bound by the following:

• Monitors physical operation of building systems/equipment (including related software); ensures systems operating within specified tolerances; maintains/updates daily reporting logs; repairs equipment, directs repair of, or obtains quotes from contractors to perform repairs; Ensures building runs with energy control and tracking to ensure optimal performance

• Makes purchases of building supplies/inventories to maintain acceptable stock levels

• Completes administrative functions including monthly reports, site policies and procedures, site audit preparation, etc.

• Participates in development of operating budget; assists with the responsibility to operate within budget

• Participates in development of short/long-term infrastructure plans; acquisition of capital equipment/ supplies

• Participates in tendering process and negotiation of costs/fees with suppliers/contractors

• Ensures staff, contractors, and physical site compliance re: OHS standards, Hines quality standards and applicable codes/regulations

• Ensures accuracy, timeliness and completeness of work orders, various documents of the team

• Maintains Computerized Maintenance Management System (CMMS) including preventative maintenance schedules/plans; updated site-specific task cards; reviews/adjusts system maintenance schedules (as required) considering budget and resources

• Works as necessitated by building activities/requirements including weekends, holidays and after hours; responds to building emergencies on an on-call basis; responds to emergency calls by telephone (or in person if required); arranges for/supervises contractors (as required)

• Participates in committee meetings as applicable

• Ensures contractors fulfill contractual obligations and adhere to site procedures and policies

• Schedules assignment of duties; supervises, directs and monitors duties carried out by staff and contractors recommending operational efficiency improvements as appropriate; mentors, coaches and provides leadership to staff; fosters potential relationships

• In collaboration with next level of management: participates in recruitment process; develops site goals/objectives; facilitates employee goal setting; identifies training/education requirements; conducts performance reviews; investigates staff performance issues/recommends action

• In collaboration with next level of management, defines personal skill/competency gap and creates/implements personal/career development plans

• Assist with the Supervision of maintenance/construction projects within building both tenant and base building

Qualifications

Minimum Requirements include:

• Post-secondary diploma/certification (e.g., BES, Engineering Technology, etc.) or a trades qualification (e.g., journeyman, electrician, etc.); or combination of education, training and experience

• Three or more years supervisory experience with a minimum 5 years working knowledge of facilities maintenance and operations

• Knowledge/understanding of Occupational Health and Safety Act; building/fire/other codes and applicable standards/regulations pertaining to facilities maintenance and operations

• Demonstrated capabilities re: accountability, judgement, decision-making, problem solving and team building

• Ability to work under pressure within deadlines and changing priorities

• Proven ability to effectively interact with clients, tenants, management and staff

• Ability to work independently and as part of a team

• Possesses personal leadership attributes including; integrity, trustworthiness, results focused, high standards, commitment, ethical values and achievement oriented

• Proven ability to foster/develop/maintain relationships with internal/external contacts

• Good/proven computer skills (i.e., Microsoft Office)

• Proven CMMS skills

• Strong/proven communication skills (verbal and written)

• Proven ability to plan, organize, prioritize, delegate and implement

Closing

At Hines, we strive for excellence as a leading global real estate investment manager, driven by our by our belief that real estate is fundamentally about people. Our diverse portfolio spans $93.2 billion¹ of assets across such property types as living, office, retail, mixed-use, logistics and life science projects – all designed to enhance value, connection and inspiration. Our strategic approach integrates local expertise with global knowledge, taking calculated risks aligned with our convictions to exceed expectations and tailor solutions to our clients' needs.

While our projects are renowned for enhancing cities and pioneering sustainable practices, we recognize that the true driving force behind Hines' success is our 5,000 dedicated employees in 30 countries who draw on our 65-year history to build the world forward. This is why we prioritize investing in our people, offering comprehensive training, competitive compensation, robust benefits and generous vacation packages. By centering our focus on the growth and wellbeing of our team, we cultivate an inclusive environment where everyone, including our clients, can thrive.

Hines is proud to be named to Fast Company’s prestigious annual list of the World’s Most Innovative Companies for 2024. ¹Includes both the global Hines organization and RIA AUM as of December 31, 2023.

We are an equal opportunity employer and support workforce diversity.

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