Assistant Office Services Manager

SCS Engineers; San Diego (CA); Hybrid; USD 73,000 - 78,000; Full time

Job summary

SCS Engineers is seeking an Assistant Office Services Manager to support their Business Unit in San Diego. This role involves managing client and project information, invoicing, and supporting office operations with a hybrid work schedule. Candidates should have at least 5 years of office experience and proficiency in Microsoft Office.

Benefits

Health insurance

Employee stock ownership plan (ESOP)

401(k) with employer match

Bonuses

Paid holidays

PTO

Parental leave

Qualifications

• 5 years of office experience, including invoicing.
• Ability to work independently and collaboratively.

Responsibilities

• Manage client, project, and billing information in Vision Vantagepoint.
• Prepare, log, upload, and track monthly client invoices.
• Coordinate office events such as lunches and holiday parties.

Skills

Organizational skills

Microsoft Office proficiency

Billing and accounting experience

Education

AA or BA/BS degree

Job description

Join to apply for the Assistant Office Services Manager role at SCS Engineers.

We are seeking an Assistant Office Services Manager to support our Business Unit. The role involves managing activities assigned by the Senior Office Services Manager, utilizing Microsoft Office applications, and maintaining strong organizational skills to handle multiple deadlines. The position reports to the Senior Office Services Manager and offers a hybrid schedule based in Long Beach, CA, or San Diego, CA, with a preference for San Diego.

Key Responsibilities

• Manage client, project, and billing information in Vision Vantagepoint.
• Review timesheets and expense sheets.
• Prepare, log, upload, and track monthly client invoices.
• Follow up on accounts receivable, including sending statements and assisting clients with invoice inquiries.
• Reconcile credit card statements monthly.
• Assist with new hire orientation and training on time and expense reporting.
• Support Project Managers with purchase orders and Vantagepoint reports.
• Provide ad hoc support as directed by senior staff.
• Coordinate office events such as lunches and holiday parties.

Qualifications

• AA or BA/BS degree preferred.
• At least 5 years of office experience, including invoicing.
• Proficiency in Microsoft Office suite.
• Relevant billing and accounting experience.
• Ability to work independently and collaboratively, providing guidance to others.

Compensation

USD $73,000.00 - USD $78,000.00 per year.

Additional Information

Our pay ranges consider experience, internal pay equity, and location. Benefits include health insurance, employee stock ownership plan (ESOP), 401(k) with employer match, bonuses, student debt contributions, paid holidays, PTO, and parental leave.

SCS Engineers is committed to diversity and equal opportunity. For accommodations or questions, contact us at [e-mail].

We conduct criminal background checks only after a conditional offer is made, in accordance with applicable laws.

Job Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Other