Assistant, Office of the Registrar

Manatee Chamber of Commerce; Bradenton (FL); On-site; USD 29,000 - 38,000; Full time

Job summary

A leading educational institution is seeking an Assistant for the Office of the Registrar. This role involves supporting students throughout their academic journey, processing records, and ensuring data accuracy while providing excellent customer service. Candidates should possess relevant education and experience in administrative support within a college setting.

Benefits

Tuition scholarship for employees and eligible dependents

Paid life insurance

Complimentary access to wellness activities

Paid sick and vacation time

Four-day work week during June and July

Paid winter break

Access to on-campus Collegiate School for dependents

Qualifications

• Ability to read, analyze, and interpret business periodicals and technical procedures.
• Proficiency with database software required within a month of hiring.

Responsibilities

• Assist students in the Office of the Registrar from registration through graduation.
• Process electronic and paper transcript requests including money handling.
• Maintain accurate student record data and ensure compliance with retention requirements.

Skills

Customer Service

Data Entry

Communication

Education

Associate degree or equivalent

Job description

Assistant, Office of the Registrar Salary: $29,640.00 - $37,635.00 Annually Location: Bradenton Job Type: Department: Office of the Registrar Job Number: 202300384 Closing: Continuous Description SCF offers many benefits to our eligible employees from obtaining tuition scholarship for employees and eligible dependents, paid Life Insurance, matching Florida Retirement System (FRS) contribution, complimentary access to Wellness activities, paid sick and vacation time, four-day work week during June and July, paid winter break, access for eligible dependents to our on-campus Collegiate School and many more! Visit our https://scf.edu/Administration/HumanResources/Benefits/default.asp for benefit details Job Summary This position involves work in the Office of the Registrar. This position assists students from the point of registration through graduation. The primary focus of this position is to provide student support in all forms for records and registration policies and procedures. This position is responsible for ensuring the accuracy of student record data and that all documentation is accurate, complete, and readily available for students. NOTE: Job descriptions and essential functions are subject to change due to advances in technology, utilization of work force, and other factors which may impact the College's need to modify position requirements. This position is a career-level position and is eligible for veteran preference. If you qualify, please complete the Veteran Preference section of the application and attach a copy of your DD214. Essential Duties and Responsibilities The following listing of essential job duties indicates the general nature and level of work required in this job. This is not designed to be a comprehensive listing of all the activities, duties, or responsibilities that may be required in this job. Individuals assigned to this job may be asked to perform other duties as required. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities of the job. Applicants may be asked to demonstrate any or all of the following duties: • Assists students at the front counter in the Office of the Registrar. More often than not, will be the first contact for students in the office. • Guides and assists students from registration through graduation by providing accurate information regarding all Office of the Registrar policies, procedures, and processes. • Assists in processing all electronic transcript requests from students via the online vendor registrar support system. Completes all paper transcript requests, including printing and monitoring individual pick-up requests which includes the intake of money by cash, check, or credit card. Monitors and works with transcript-vendor personnel to update online calendar dates, messages, etc., for the online-ordering system. Maintains daily money log for all cash/checks received for transcripts and responsible for ensuring deposits are properly documented and given daily to the Bursar. • Assists staff, as needed, with processing tuition and fee waivers for Florida State employees, classroom teachers, and state residency. This involves careful monitoring of enrollment and ensuring proper documentation is on file. • Performs daily tasks that include adjustment to confidential student records, including but not limited to, add/drop requests, instructor and student withdrawals, name and address changes, grade changes, etc. Ensures that each request is accurate and contains all appropriate documentation. • Provides telephone and face-to-face customer service for the Office of the Registrar as well as responds to emails received in the registrar email inbox. • Responds to requests for course descriptions, catalogs, etc., from other colleges/universities. • Ensures lobby area is clean and workspace is properly stocked with materials. • Accurately records the receipt of all high school transcripts and placement scores (i.e. ACT, SAT, PERT, Accuplaser, etc.) at the front counter for students to ensure a seamless communication flow to students regarding record requirements. • Responsible for scanning and indexing files into the document imaging system. This includes filing, maintaining, and purging student records in compliance with Florida record retention requirements. • Keeps abreast of all SACS, Florida Department of Education, SCF, and/or departmental policies and procedures. • Performs other duties as assigned. Job Qualifications The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Education/Experience: Associate degree or equivalent from two-year college or technical school and two or more years related experience and/or training, or equivalent combination of education and experience. • Supervisory Experience: This job has no supervisory responsibilities. • Language Ability: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to procedure manuals. Ability to effectively present information and respond to questions from clients, customers and general public. • Math Ability: Ability to calculate add, subtract, multiply, and divide using whole numbers, common fractions, and decimals. Ability to perform calculations on standard measures of American currency and weight, volume, and distance. • Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral diagram/chart of schedule form. • Computer Skills: To perform this job successfully, an individual should have intermediate knowledge of word processing, database and email software. Proficiency with the College's current database software is essential within one month of hiring date. To apply and see full details, visit: https://apptrkr.com/6225567 jeid-eda757b58f3f1746873ab5e20a584c07

State College of Florida, Manatee-Sarasota

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