Assistant Office Manager Sales & Customer Operations
Generator Supercenter of Tampa Bay
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Benefits offered by this job
Job summary
Generator Supercenter in Wheeling, IL seeks a detail-oriented Scheduling Coordinator to support construction and installation operations. You will manage daily job schedules, coordinate materials, track progress, and support subcontractor and permit workflows with field teams and vendors.
Join a fast-paced team focused on keeping projects on track with attention to deadlines, proactive communication, and strong organization. This role offers growth in a national backup power leader.
Qualifications
- High school diploma or GED required; associate degree or trade school certification a plus.
- Scheduling, construction coordination, project administration, or electrical service coordination experience.
- Familiarity with electrical systems (AC/DC) preferred.
- Proficiency in MS Office Suite (Excel, Word, Outlook, Project).
- Experience with work order systems and documentation control tools.
- Excellent communication, organization, and multitasking skills.
- Strong attention to detail and ability to meet deadlines in a fast-paced environment.
- Motivated self-starter with strong interpersonal skills.
- Experience coordinating with subcontractors, vendors, and inspectors.
- Preferred: knowledge of generator installation processes; construction industry experience; permitting and inspection coordination.
Responsibilities
- Create and maintain daily and weekly construction and installation schedules based on inputs.
- Coordinate subcontractor activities and material deliveries to align with timelines.
- Schedule inspections, permitting appointments, and commissioning activities.
- Monitor project progress and adjust schedules to meet deadlines.
- Set up new jobs and ensure proper documentation is uploaded and maintained.
- Assist in preparing change orders, payment applications, and subcontractor agreements.
- Ensure site documentation, permits, and punch lists are up to date.
- Help manage close-out procedures for completed projects, including permit resolution and punch list sign-off.
- Act as liaison between field crews, project managers, subcontractors, and clients.
- Participate in regular project meetings to review progress and resolve scheduling conflicts.
- Maintain clear, professional communication with all stakeholders.
- Support vendor negotiations and assist with estimating during the bid process.
- Provide administrative support to project and construction teams.
Skills
Education
Tools
Job description
- A positive and collaborative work environment
- Voluntary Life Insurance
- Short and Long Term Disability
- Medical, Dental and Vision
- 401K Matching (after 6 months of employment)
- Company work truck is provided
- * offered after 60 days of employment
- Free Friday Breakfasts
- A positive and collaborative work environment
- Voluntary Life Insurance
- Short and Long Term Disability
- Medical, Dental and Vision
- 401K Matching (after 6 months of employment)
- Company work truck is provided
- * offered after 60 days of employment
Full-Time | Monday-Friday | Fast-Paced Work Environment
Location: Wheeling, IL
Generator Supercenter, Inc. is North America's #1 Generac dealer, providing high-quality backup power solutions and renewable energy systems. Our team is committed to delivering reliable, efficient, and innovative energy services that protect homes and businesses during power outages. As we continue to expand, we’re looking for a detail-oriented Scheduling Coordinator to keep our projects on track and our clients connected.
The Coordinator plays a vital role in supporting our construction and installation operations. This position is responsible for managing daily job schedules, coordinating materials, tracking project progress, and supporting subcontractor and permit workflows. You'll work closely with construction superintendents, project managers, subcontractors, and vendors to ensure timely project completion and smooth operations.
- Create and maintain daily and weekly construction and installation schedules based on field and project management inputs
- Coordinate subcontractor activities and material deliveries to align with project timelines
- Schedule inspections, permitting appointments, and commissioning activities
- Monitor project progress and adjust schedules as needed to meet deadlines
- Set up new jobs and ensure proper documentation is uploaded and maintained
- Assist in preparing change orders, payment applications, and subcontractor agreements
- Ensure site documentation, permits, and punch lists are up to date and completed
- Help manage close-out procedures for completed projects, including permit resolution and punch list sign-off
- Act as the liaison between field crews, project managers, subcontractors, and clients
- Participate in regular project meetings to review progress, identify delays, and resolve scheduling conflicts
- Maintain clear, professional communication with all internal and external stakeholders
- Support vendor negotiations and assist with estimating during the bid process
- Provide administrative support to project and construction teams as needed
- Customer communication
- Sales and marketing Support
- general admin activities
- High school diploma or GED required; associate degree or trade school certification a plus
- Previous experience in scheduling, construction coordination, project administration, or electrical service coordination
- Familiarity with electrical systems (AC/DC) preferred
- Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, Project)
- Experience with work order systems and documentation control tools
- Excellent communication, organization, and multitasking skills
- Strong attention to detail and ability to meet deadlines in a fast-paced environment
- Motivated self-starter with strong interpersonal skills
- Experience coordinating with subcontractors, vendors, and inspectors
- Knowledge of residential or commercial generator installation processes
- Construction industry experience, particularly in electrical or energy services
- Familiarity with permitting and inspection coordination
- Be part of a national leader in energy solutions and backup power systems
- Support meaningful projects that bring peace of mind to customers during power outages
- Work in a collaborative, growth-oriented environment
- Opportunity for advancement in a growing and innovative company
Compensation: $20.00 - $30.00 per hour
Join The Generator Supercenter Family - Here it's not just some catchy phrase; it's a lifestyle. We're looking for amazing people who believe in helping others, through the sales, installation, and maintenance of whole home generators that empower our customers with peace of mind, security, and freedom.
This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Generator Supercenter Corporate.
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