Assistant Office Manager

Parks Motor Group of Gainesville; Gainesville (FL); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health, dental and vision insurance

401(k) with company match

Employee discounts

Christmas bonus

Training with department manager

Internal promotions

Competitive pay plan

Career development

Job summary

Parks Ford Lincoln and Hyundai of Gainesville is seeking an Administrative/Accounting Assistant to join our team. You will handle deposits, accounts receivable, and daily office tasks while delivering excellent customer service in a fast-paced automotive environment.

Ideal candidates have a high school diploma, proficiency with Outlook and MS Office, and 1+ year of experience in customer service or accounting. Training and career growth opportunities are offered.

Qualifications

• High school diploma or equivalent preferred.
• Experience with Outlook and MS Office.
• 1+ years customer service or accounting preferred.
• Strong math proficiency.
• Detail oriented with good reading and writing skills.
• Effective speaking and listening skills.
• Professional representation of the company.

Responsibilities

• Set a positive, professional example in the workplace.
• Manage time to provide a consistent workflow.
• Accurately reconcile deposits across stores and departments.
• Ensure timely vehicle stocking and inventory documentation.
• Review deals for compliance between finance and title.
• Organize MSO records for audit readiness.
• Oversee charge account closings and finalize statements.
• Handle accounts receivable and track invoices.
• Prepare FedEx shipments with records.
• Assist new hire onboarding with paperwork and name tags.
• Collaborate with ClickHereDigital to maintain staff pages.
• Support office manager with admin tasks.
• Perform other duties as requested.

Skills

Customer service

Accounting

Microsoft Office

Math basics

Detail orientation

Reading & writing

Communication

Active listening

Brand representation

Education

High school diploma or equivalent

Tools

Outlook

Microsoft Office

Job description

About Us Parks Ford Lincoln and Hyundai of Gainesville, acquired by the Parks family in 2006, relocated to its brand-new, state-of-the-art, energy efficient facility in 2013. Selling new Ford, Lincoln, Hyundai and Pre-Owned vehicles, we consistently set sale records and lead our competition in Customer Satisfaction. Parks Ford Lincoln and Hyundai strive to provide our customers with the best possible sales and service experience, so buying and owning a Parks vehicle is virtually stress free.

What We Offer:

• Health, dental and vision insurance
• 401(k) with company match
• Employee purchase and service discounts
• Aggressive Christmas bonus program
• Paid and personalized training with department manager
• Career progression with a heavy focus on internal promotions
• Aggressive pay plan
• An opportunity to define yourself and your career

Responsibilities:

• Set an example of positive attitude and professionalism, including a neat, orderly and safe work environment.
• Practice methods of time management to provide a consistent and efficient work flow.
• Accurately manage and reconcile deposits across all stores and departments, resolving discrepancies to ensure precise accounting.
• Ensure timely and accurate vehicle stocking, including key tags and inventory categorization, while coordinating with the inventory team for proper documentation and access.
• Review deals for compliance and accuracy, acting as a liaison between finance and title departments to support smooth processing and issue resolution.
• Organize and maintain MSO records for audit readiness and accessibility using an efficient filing system.
• Oversee charge account closings by settling balances and providing final statements in coordination with clients and service teams.
• Handle accounts receivable by processing payments, tracking outstanding invoices, and maintaining up-to-date financial records.
• Prepare and send FedEx shipments, keeping detailed records for accountability and tracking.
• Support new hire on-boarding with required paperwork, business cards, and name tags.
• Collaborate with ClickHereDigital to keep staff web pages updated and accurate.
• Assist the office manager with various administrative tasks as needed.
• Perform all other job duties as requested by management.

Qualifications:

• High school diploma or the equivalent, preferred.
• Working knowledge of Outlook and Microsoft Office applications.
• One + years of customer service and/or accounting experience is a preferred.
• Proficiency in basic math.
• Detail oriented.
• Basic ability to read and write.
• Speaking- talking to others to convey information effectively.
• Active listening skills- taking the time to understand the points being made by employees and customers.
• Represent the company to all employees and customers in all communications.