Assistant Merchandising Coordinator

HRCap, Inc.; Ridgefield (NJ); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Health benefits

Dental and vision insurance

Job summary

HRCap, Inc. in New York area is seeking an Assistant Merchandising Coordinator to support the seasonal line plan, product data, and market research.

You will ensure style information—numbers, descriptions, fits, colors, fabrics, and details—are accurate in the ERP/PLM system to enable timely style master setup and development. The role collaborates with Design, Sales, and Production, requiring strong Excel skills, organization, and communication.

Qualifications

• 1–3 years of experience in merchandising, buying, or related apparel/wholesale role.
• Strong Excel skills (pivot tables, lookups).
• Highly organized with excellent attention to detail and follow-through.
• Ability to manage multiple deadlines in a fast-paced wholesale environment.
• Strong written and verbal communication skills.

Responsibilities

• Assist in building and maintaining the seasonal line plan/assortment matrix.
• Track style counts, delivery dates, and category breakdowns against line plan targets.
• Set up and maintain style masters in ERP/PLM system with required fields.
• Cross-check style data for consistency across Master Line Sheets, CADs, tech packs, samples.
• Maintain logs tracking color, fit, fabric, and sample status changes.
• Partner with Design, Technical Design, and Production to source missing data and correct errors.
• Own updates to existing style master records as styles evolve.
• Liaise between Design, Production, and Sales to align information and timelines.
• Track sample status and follow up on delays; prepare materials for trade shows/showroom.
• Pull sell-through, reorder, and inventory reports; assist ad hoc leadership reports.

Skills

Excel

Attention to detail

Time management

Written and verbal communication

Multitasking

Education

Bachelor's degree in Merchandising, Business, Fashion, or related field

Tools

PLM/ERP systems

NuORDER

Job description

Our client is a New York streetwear brand founded in 2009, designing fashionable, accessible apparel across denim, outerwear, knits, wovens, athleisure, and accessories for the everyday consumer. The Assistant Merchandising Coordinator supports the Merchandising team in managing the seasonal line plan, product data and style setup, market research, and cross-departmental coordination between Design, Sales, and Production. This role is highly detail-oriented and systems-driven, ideal for someone early in their career who wants to build a foundation in wholesale apparel merchandising.

This position works closely with Design, Sales, and Production teams to ensure all style information — including style numbers, descriptions, fits, colors, fabrics, and product details — is accurate, complete, and properly entered into the company's system to support timely style master setup and product development.

Responsibilities

Line Planning & Product Data

• Assist in building and maintaining the seasonal line plan/assortment matrix
• Track style counts, delivery dates, and category breakdowns against line plan targets
• Set up and maintain style masters in the ERP/PLM system, ensuring all required fields — style number, proto number, description, category, fit, color, fabric, theme, and status — are complete and accurate prior to submission
• Cross-check style data for consistency across Master Line Sheets, CADs, tech packs, and sample records, resolving discrepancies before they reach downstream teams
• Maintain up-to-date logs tracking color, fit, fabric, and sample status changes throughout development
• Partner with Design, Technical Design, and Production to source missing information and correct data errors
• Own updates to existing style master records as styles evolve through development and production

Market and Competitive Research

• Assist with research on current market trends, colors, fabrics, silhouettes, washes, graphics, and consumer preferences
• Review competitor products, retail assortments, pricing, and seasonal direction
• Prepare basic research reports, product comparisons, and presentation materials
• Help identify commercial opportunities and potential product gaps

Cross-Functional Coordination

• Liaise between Design, Production, and Sales to ensure style information, samples, and timelines stay aligned
• Track sample status (development samples) and follow up on delays
• Assist in preparing materials for trade shows, showroom setup & samples, seasonal presentations, and buyer meetings

Reporting & Analysis

• Pull and organize sell-through, reorder, and inventory reports as directed
• Assist in tracking best-sellers and slow-movers to inform future buys/line planning
• Support ad hoc reporting requests from Merchandising leadership

Administrative

• Maintain organized digital files for line sheets, tech pack references, and seasonal archives
• Support calendar management for key merchandising milestones and deadlines
• Uphold confidentiality of pricing, product roadmaps, and customer/account information per company policy

Skills and Qualifications

Required

• 1–3 years of experience in merchandising, buying, or a related apparel/wholesale role (internships count)
• Strong Excel skills (pivot tables, VLOOKUP/XLOOKUP comfort a plus)
• Highly organized with excellent attention to detail and follow-through
• Ability to manage multiple deadlines in a fast-paced wholesale environment
• Strong written and verbal communication skills

Preferred

• Familiarity with PLM/ERP systems and NuORDER or similar B2B wholesale platforms
• Interest or coursework in merchandising, business, or fashion
• Experience in denim/apparel wholesale a plus
• Bachelor's degree in Merchandising, Business, Fashion, or a related field
• Detail-oriented and highly organized
• Strong analytical/numerical aptitude
• Comfortable with data entry and systems-heavy workflows
• Team-oriented, eager to learn
• Benefits: Health, dental, and vision benefits
• Salary Range: $50,000 -$55,000 USD, commensurate with experience