Assistant Medical Records Manager

County of Riverside; Riverside (CA); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

None

Job summary

Riverside University Health System (RUHS) Medical Center in Riverside, CA is seeking an Assistant Medical Records Manager to support the HIM Department. The role focuses on organizing, coordinating, and improving Health Information Management operations, including Release of Information, chart analysis, and data reporting.

Ideal candidates hold RHIA/RHIT or be enrolled in AHIMA program with expected registration within 12 months; California driver license required.

Qualifications

• Bachelor’s or Master’s degree in Health Information Management (HIM).
• Experience with Release of Information and Chart Analysis in an acute care hospital setting.
• Working knowledge of Title 22 and 42 CFR Part 482 – Conditions of Participation for hospitals.

Responsibilities

• Assist in organization, coordination, and direction of HIM functions.
• Review, revise, and develop policies; train staff for efficient workflows.
• Evaluate staff performance and monitor progress toward departmental goals.
• Provide technical guidance to staff in complex or sensitive situations.
• Respond to correspondence, insurance claims, legal requests, and chart completion inquiries.
• Liaise with hospital and county departments and external partners for accurate information exchange.
• Analyze data and prepare detailed statistical and operational reports.

Skills

Supervisory skills

Organizational skills

Data analysis

Education

Bachelor’s or Master’s degree in Health Information Management (HIM)

Job description

The Riverside University Health System (RUHS) is seeking a qualified Assistant Medical Records Manager to support the Medical Records unit located in Riverside. This position plays a key role in assisting with the organization, coordination, and overall operations of the Health Information Management (HIM) Department.

Key Responsibilities:

• Assist in the organization, coordination, and direction of HIM functions, including Release of Information, Chart Completion and Analysis, Chart Scanning, and Document Integrity.
• Review, revise, and develop policies and procedures; create and implement training to ensure efficient and effective workflows.
• Evaluate staff performance and monitor progress toward departmental goals.
• Provide technical guidance and support to staff in complex or sensitive situations.
• Respond to correspondence, insurance claims, legal requests, and chart completion inquiries.
• Serve as a liaison with hospital departments, county departments, and external partners to support accurate and timely information exchange within the clinically integrated network.
• Analyze data and prepare detailed statistical and operational reports.

Competitive Candidates Will Possess:

• A bachelor’s or master’s degree in Health Information Management (HIM).
• Experience with Release of Information and Chart Analysis in an acute care hospital setting, including Behavioral/Mental Health records.
• Working knowledge of Title 22 and 42 CFR Part 482 – Conditions of Participation for hospitals.

Required Certifications and Licenses:

• Registered Health Information Administrator (RHIA) or Registered Health Information Technician (RHIT).
• A valid California Driver License.

This position may require travel to the Medical Center or Arlington location approximately every other month using a personal vehicle.

Schedule Option: 5/40 or 9/80, days and hours to be determined with the department.

Meet the Team!

Every day at Riverside University Health System Medical Center, a dedicated team of healthcare professionals and support staff come together to improve lives across Riverside County. Our nationally recognized programs and specialized services thrive because of the diverse talents and commitment of our team members. No matter your background or skill set, you’ll discover meaningful opportunities and a strong sense of purpose here.

To learn more about RUHS Medical Center, please visit www.ruhealth.org

Additional Responsibilities and Qualifications:

• Assists in organizing, coordinating, and directing the activities of the Medical Records Department at RCRMC and the Department of Mental Health.
• Reviews and evaluates policies and procedures for the Medical Records Department in relation to the overall hospital goals; in coordination with the Medical Records Manager and subordinate supervisors.
• Formulates and revises policies and procedures to insure the most efficient methods of accomplishing the tasks throughout the Medical records Department, such as coding, answering correspondence, insurance claims, legal requests, and chart completion functions.
• Evaluates work performance and progress of subordinate employees; develops and implements comprehensive training programs for all personnel in Medical Records.
• Provides technical guidance to staff on the most difficult and complex work situations.
• Coordinates with other Hospital departments and supervisors, County departments and external factions to insure the accurate flow of information and to solve mutual problems; analyzes and prepares a variety of detailed statistical reports.
• OPTION I
• License of Certificate: Current registration as a Registered Records Administrator with the American Health Information Management Association.
• OPTION II
• License/Certificate: Current accreditation as a Registered Health Information Technician with the American Health information Management Association.
• AND
• Experience: Two years of experience performing health information management responsibilities equivalent to a Medical Records Technician in a medical records department of a hospital or health care agency.
• OR OPTION III
• License/Certificate: Evidence of enrollment in an accredited course as a Registered Health Information Technician approved by the American Health information Management Association. Incumbents are required to complete and receive registration twelve months from the date of hire. Failure to secure said registration will result in incumbents being terminated prior to the end of their probationary period.
• Experience: Three years experience performing health information management responsibilities equivalent to a Medical Records Technician which must have included a minimum of one year of supervisory/lead position in a Medical Records Department of a hospital or health care agency.
• Knowledge of: The International Classification of Diseases (current revision); Diagnostic Related Group (DRG) coding applications; the principles and techniques of supervision, staff utilization and training; principles and practices involved in medical records management; laws, rules, regulations and policies affecting medical records functions.
• Ability to: Organize, coordinate, and supervise the work of subordinate staff; develop instructional material; analyze situations and recommend appropriate actions; establish and maintain effective working relationships; prepare clear and concise oral and written reports.