Assistant Marketing Coordinator

HDR, Inc.; Phoenix (AZ); On-site; USD 50,000 - 65,000; Full time

Job summary

HDR, Inc. in Phoenix, AZ seeks an Assistant Marketing Coordinator to support proposal development and marketing materials for our West Region, focusing on Arizona and New Mexico in power, solid waste, and industrial markets.

You will provide admin support, manage data and resumes, help plan client development activities, coordinate events, and prepare presentations, upholding HDR's collaborative culture and high professional standards.

Qualifications

• Bachelor's degree in a related field.
• Proficient in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Proficient with Adobe Creative Cloud, including InDesign.

Responsibilities

• Assist in preparing and developing proposals, rosters, qualifications, brochures, and presentations.
• Provide administrative support for the marketing team, including data entry, note taking, technical editing, document assembly, production coordination, proposal delivery, and electronic file organization.
• Support client development teams with marketing activity planning, research, and data management.
• Maintain the marketing database, including resumes, project descriptions, and photography.
• Conduct research and distribute marketing information, including RFQs, proposals, and bids.
• Coordinate conference attendance or sponsorship and other events.
• Perform other duties as needed.

Skills

Microsoft Office

InDesign

Adobe Creative Cloud

Education

Bachelor's degree in related field

Tools

InDesign

Adobe Creative Cloud

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story: https://www.hdrinc.com/our-story

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

Primary Responsibilities

We are seeking a dedicated and dynamic marketer to join our West Region marketing team. In this role, you will play a pivotal part in proposal development to support our growth in Arizona and New Mexico focusing on our power, solid waste, and industrial market sectors. You will assist in developing persuasive proposal documents and interview materials, showcasing our engineering capabilities and experience with impactful messaging. You will also the development of client plans that drive market expansion and revenue growth.

The ideal candidate is someone who has a deep appreciation for teamwork and embodies the qualities of ownership, professionalism, leadership, responsiveness, adaptability, and a passion for continuous improvement. If you take pride in your responsibilities, uphold the highest standards of professionalism, are detail oriented, and inspire others through your leadership, then this is the role for you.

Who You Are:

• You are a forward-thinking person who is comfortable working on multi-disciplinary teams, often in a virtual setting.
• You are not afraid of leading and facilitating discussions.
• You are a good writer, skilled at defining and articulating a message and organizing content visually.
• You are exceptionally organized, with an almost obsessive attention to detail, and highly driven with the ability to balancing multiple concurrent assignments while maintaining quality and meeting deadlines.
• You are a lifelong learner who embraces new ways and contributes to process improvements.

In the role of Assistant Marketing Coordinator, we'll count on you to:

• Assist members of the marketing team in the preparation and development of proposals, rosters, qualifications, brochures, and presentations.
• Provide administrative support for the marketing team, including data entry, note taking, technical editing, document assembly, production coordination, proposal delivery, and electronic file organization.
• Support client development teams with marketing activity planning, research, and data management.
• Maintain our marketing database, including resumes, project descriptions, and photography.
• Conduct research and distribute marketing information, including requests for qualifications, proposals, and bids.
• Coordinate conference attendance or sponsorship and other events.
• Perform other duties as needed.

Preferred Qualifications

• Relevant marketing or A/E/C industry experience
• Bachelor's degree in a related field
• Proficient in Adobe Creative Cloud applications, including InDesign

#LI-JM8

Required Qualifications

• Proficient in Microsoft Office applications, including Outlook, Word, Excel and PowerPoint

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

Primary Location: United States-Arizona-Phoenix

Industry: Power

Schedule: Full-time

Employee Status: Regular

BusinessClass: Marketing and Admin

Job Posting: Aug 31, 2026