Assistant Managing Clerk

Withers; New York (NY); Hybrid; USD 69,000 - 80,000; Full time

Job summary

Withers is seeking an Assistant Managing Clerk to support the U.S. Dispute Resolution practice with state and federal filings, docket monitoring, and attorney support.

You will ensure filings are timely, deadlines are calculated correctly, and calendars are proactively managed across jurisdictions. The role requires judgment, knowledge of court rules, and the ability to interact with court clerks, vendors, and internal teams.

Qualifications

• Minimum of 3-5 years of filing and docketing experience in a managing clerk or similar litigation support role.
• Substantial experience completing PACER/ECF filings across multiple federal jurisdictions and NY state filings.
• Experience coordinating and staging multiple filings and exhibits for review and submission.
• Familiarity with NY court rules and procedures; ability to navigate electronic databases.

Responsibilities

• Assist attorneys with state and federal filings, both electronic and hardcopy.
• Format documents per local rules and file as required.
• Review filings for form and procedural compliance and fix defects.
• Prepare PDFs of briefs and documents for filing and staging.

Skills

Filing & docketing

PACER/ECF filings

New York court filings

Calendar management

Research workflow

Attention to detail

Communication skills

Education

Bachelor’s degree

Tools

Milana

Docketing software

Job description

Summary

The Assistant Managing Clerk is a critical operational role within Withers’ U.S. Dispute Resolution practice, offering broad responsibility and meaningful impact. This position extends beyond basic docketing or data entry and includes hands‑on state and federal court filings, procedural analysis, docket monitoring, and direct attorney support. The Assistant Managing Clerk serves as a trusted procedural partner, ensuring filings are accurate and timely, deadlines are properly calculated, and litigation calendars are proactively managed across jurisdictions.

A successful candidate will demonstrate sound judgment, strong knowledge of court rules, and confidence navigating complex procedural issues. The role requires regular interaction with court clerks, vendors, and internal teams, as well as involvement in attorney admissions, pro hac vice applications, and workflow improvement initiatives. It frequently calls for independent judgment, cross‑jurisdictional familiarity, and a proactive approach to resolving procedural issues. While comprehensive knowledge of every jurisdiction is not required, the position demands a detail‑oriented professional who can independently research requirements, gather necessary information, and take ownership of attorney requests from start to finish. This is an excellent opportunity for an experienced litigation professional seeking increased responsibility within a sophisticated, fast‑paced legal environment.

For New York, the expected hourly range for this position is between $50 - $58. The actual compensation will be determined based on experience and other factors permitted by law. This role is deemed hybrid and expected to be in the office 3 days a week.

The Role

• Assist attorneys with timely and accurate state and federal electronic and hardcopy filings
• Format documents in accordance with local rules, and file documents as required
• Review documents to be filed for form and procedural compliance and identify and resolve potential defects based on court‑specific requirements
• Prepare final PDFs of briefs and other legal documents for staging and filing
• Review judges’ rules and procedures and communicate with court clerks and other court personnel as needed to coordinate complex filings with specific requirements
• Research and advise attorneys on applicable litigation filing procedures, including case commencement, motions, TROs, judgments, and related filings
• Assist attorneys and paralegals with service of all filed pleadings on relevant parties, including mailing and hand delivery of courtesy copies to the court when required
• Assist attorneys with court admissions by obtaining Certificates of Good Standing
• Establish and maintain a database of attorneys’ electronic filing and registration credentials
• Occasional travel to court to file, retrieve, and deliver paper copies as required
• Maintain case calendars and track deadlines; calendar relevant deadlines for attorneys and all required parties using firm systems
• Calculate rule‑based litigation deadlines and provide weekly calendar reports to attorneys
• Conduct weekly reviews of case dockets to ensure all deadlines are accurately reflected for each case
• Assist with procedural research assignments and other administrative projects

Key Skills And Experience

• Bachelor’s degree required
• Minimum of 3-5 years of filing and docketing experience within a Managing Clerk’s office or similar litigation support environment
• Substantial experience completing PACER/ECF filings across multiple federal jurisdictions, with experience in electronic filings in New York state courts; New York state court experience is a plus
• Extensive experience coordinating and staging multiple filings, including preparation of documents and exhibits for attorney review and electronic submission
• Working knowledge of litigation docketing and calendaring processes, including use of docketing software; experience with Milana is a plus
• Familiarity with New York court rules and procedures
• Ability to navigate multiple electronic databases and document repositories
• Strong analytical, troubleshooting, organizational, and planning skills with exceptional attention to detail
• Excellent command of grammar, spelling, punctuation, and written style
• Proven ability to work effectively both independently and in a collaborative team environment, with strong interpersonal skills
• Enthusiastic, proactive, and positive professional demeanor
• Flexibility to work overtime as needed
• Notary Public preferred but not required

About Withers

A law firm focused on people, performance, and collaboration.
For the past 125 years, we have supported some of the world’s most remarkable people and organizations at defining moments in their lives.
As the global private client firm, we are trusted advisors to families, founders, fiduciaries and businesses – and more than this, to governments, charities and financial institutions.
We structure, grow and preserve capital. We protect reputations and relationships, ideas and innovations. We secure our clients’ legacies across generations.
We are united in our commitment to integrity, quality and collaboration. We have a culture of high performance and deliver excellent service consistently across the firm. We provide tailored solutions built on trust and partner with our clients to achieve their goals.
Many of our clients are shaping the future, and creating solutions to tackle many of the world’s problems. It makes for a fascinating and challenging practice.
Our role is to get to know each individual client, find out where they want to be, and help them to get there – whether they are building a business, buying a home or protecting and defending their interests.
To meet their unique needs we are exceptionally collaborative, working together across teams and time zones. And we are agile – focusing on strategy rather than rigid ideas and traditional hierarchy.
We are delighted that we have been awarded Mansfield Certification Plus in relation to our recruitment and leadership progression efforts in the US and UK. This certification is an encouraging milestone as we continue to champion diversity within our organization and in the wider legal sector.
Join us to be part of a team that is always looking to the future. Where initiative, big ideas and bold moves are always encouraged. Where you can truly be yourself.
For more information on Withers, please visit the following links: General Career Site, LinkedIn, About Us

Equal Opportunities Employment Statement

The firm is an Equal Employment Opportunity employer. Equal employment opportunity has been and will continue to be a fundamental principle at the firm. Employment at the firm is based upon personal capabilities and qualifications without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, or any other characteristic protected by federal, state, or local law. The firm prohibits and will not tolerate any discrimination or harassment on the basis of any of these classifications or characteristics.
If you are interested in applying for employment and need special assistance or an accommodation to use our website to apply for a position, please contact the firm at [phone] or email [e-mail] with your request. Determinations on requests for reasonable accommodation are made on a case‑by‑case basis.