Assistant Manager of Facilities

LIM College; New York (NY); On-site; USD 58,000 - 61,000; Full time

Job summary

LIM College is seeking an Assistant Manager of Facilities to oversee daily operations, manage maintenance tasks, and ensure compliance with safety regulations. The role requires strong organizational skills, the ability to work independently and collaboratively, and familiarity with facilities management. The position offers a competitive salary and various work perks, including tuition remission and paid holidays.

Benefits

College Closed for Summer Fridays

Tuition Remission or Tuition Exchange

6 Weeks of Paid Holidays

Birthday Day to Celebrate

2-4 weeks of vacation based on longevity; 7 sick days annually

Medical, Dental, Vision, Employee Assistance, 401K, etc.

Qualifications

• High School diploma or equivalent; some college preferred.
• Certifications in Fire Drill Conductor, Standpipe and Sprinkler Supervisor, and Supervisor of Interior Fire Alarm are preferred.
• Skilled with power tools and detail-oriented.

Responsibilities

• Overseeing the workflow of facilities and managing day-to-day operations.
• Scheduling work orders and assisting in quality control for the Facilities Department.
• Managing recordkeeping for all Facilities including bill payments and departmental spending.

Skills

Project management

Detail-oriented

Team management

Basic electrician skills

Plumbing skills

Carpentry skills

Locksmith skills

Painting skills

Proficiency in Microsoft Office

Education

High School diploma or equivalent

Some college preferred

Certifications in Fire Drill Conductor, Standpipe and Sprinkler Supervisor, Supervisor of Interior Fire Alarm

Job description

LIM College - The Business of Fashion & Lifestyle

is currently seeking candidates for the position of Assistant Manager of Facilities.

GENERAL DESCRIPTION:

Founded in 1939 and located in midtown Manhattan, LIM College is a female-led and owned institution focused on the global business of fashion and lifestyle. Offering master’s, bachelor’s, and associate degree programs, LIM prepares students for career success via an immersive approach grounded in real-world experience and learning by doing through required internships. LIM College’s commitment to excellence in business education ensures graduates are sought after by a wide range of employers, as evidenced by a Career Outcomes Rate of 96% for the Class of 2022. Alumni excel throughout all areas of fashion and lifestyle and have gone on to work for companies such as Chanel, Gucci, Alexander McQueen, Ross Stores, The Financial Times, Ulta Beauty, Google, Saks Fifth Avenue, Cannabis Creative, and The National Football League.

POSITION PURPOSE

The Assistant Manager of Facilities (AMF) assists in the management of day-to-day operations of the college’s facilities. This includes, but is not limited to, overseeing the workflow of Maxwell Hall and Fifth Avenue. The AMF works with contractors to perform maintenance and repairs at all LIM College facilities. The AMF must possess exceptional organizational and managerial skills. The position requires a flexible schedule, which may include working weekends, holidays, nights, and being on-call 24/7. The AMF is responsible for communicating needed building repairs to the Manager of Facilities.

SALARY RANGE:

$58,000–$61,000 Annually

Essential Functions And Basic Duties

1. Opening and closing floors and offices associated with LIM, when necessary.
2. Scheduling, reviewing, and closing work orders in the department’s work order system, SchoolDude.
3. Assisting the Manager of Facilities in quality control for the Facilities Department’s workflow.
4. Scheduling Facilities staff member coverage for weekend events, weekend projects, and Facilities member’s vacation days.
5. Creating and filing disbursement forms for invoices.
6. Assisting the Manager of Facilities with the budget by placing all supply orders and providing precise recordkeeping to evaluate and control departmental spending.
7. Managing recordkeeping for all Facilities including bill payments, departmental spending, equipment upkeep, supplies expenses, floor plans, incident reports, building and safety scheduled maintenance, and project scheduling.
8. Assisting in creating departmental business processes, manuals, and database files.
9. Training in all building emergency response procedures, including fires, natural disasters, and malicious destruction. Conducting daily inspections and hazard reports. Training staff and faculty in fire emergency procedures may be required.
10. Ensuring compliance with fire safety regulations and inspection requirements.
11. Participating in fire drills and trainings conducted by FDNY or fire protection companies.
12. Performing monthly maintenance and cleaning inspections, supporting facilities team members when necessary.
13. Responding to building emergencies as needed, including weather-related issues.
14. Supervising and scheduling security personnel and participating in emergency planning meetings.
15. Supervising and managing cleaning staff, ensuring contractual obligations are met.
16. Performing general maintenance tasks such as caulking, painting, changing light bulbs, unclogging toilets, repairing furniture, troubleshooting equipment, and ensuring safety and compliance through regular inspections.
17. Ordering and maintaining essential supplies.
18. Providing notifications and follow-up on building issues affecting staff and students.
19. Managing furniture inventory using scanning tools.
20. Setting up facilities for special events, including weekends and evenings.
21. Handling mail delivery, package scheduling, and storage logistics.
22. Collaborating on renovations and construction projects, maintaining related records.
23. Utilizing Microsoft Office applications.
24. Participating in college-wide programs and supporting events outside normal hours.
25. Maintaining accurate Facilities records.
26. Providing excellent customer service.
27. Performing other duties as assigned.

Qualifications

EDUCATION/CERTIFICATION: High School diploma or equivalent; some college preferred. Certifications in Fire Drill Conductor, Standpipe and Sprinkler Supervisor, and Supervisor of Interior Fire Alarm.

REQUIRED KNOWLEDGE: Skilled with power tools, handyman tasks, and detail-oriented. Familiar with Microsoft Office and capable of using other software applications.

EXPERIENCE REQUIRED: Ability to identify problems, exercise sound judgment, and solve issues efficiently. Well-organized with project management skills. Able to work independently and collaboratively.

SKILLS/ABILITIES: Basic electrician, plumbing, carpentry, locksmith, painting skills, proficiency in Microsoft Office, team management, and project coordination.

WORK PERKS

• College Closed for Summer Fridays
• Tuition Remission or Tuition Exchange
• 6 Weeks of Paid Holidays
• Birthday Day to Celebrate
• 2-4 weeks of vacation based on longevity; 7 sick days annually
• Medical, Dental, Vision, Employee Assistance, 401K, etc.