Assistant Manager, Major Gifts & Institutional Philanthropy

Asian American Arts Alliance; New York (NY); Hybrid; USD 55,000 - 74,000; Full time

Job summary

The Rubin Museum of Himalayan Art in New York City is seeking an Assistant Manager, Major Gifts & Institutional Philanthropy to support fundraising for major donors and foundational support.

You will partner with the Director of Development to manage two board committees, prepare briefs and donor materials, coordinate reporting, events, and cross‑department collaboration in a hybrid, 9–5 schedule.

Qualifications

• Bachelor’s degree is required.
• Three (3) or more years of experience working in development (individual giving and grant writing), and/or communications—major donor giving and working with Board members a plus.
• Excellent fundraising writing, storytelling, and communication skills.
• Must be detail-oriented, manage time well, and work in a fast-paced and supportive environment
• Must have a keen interest in major gifts, institutional fundraising, and all areas of development.
• Must have excellent interpersonal, oral, and written communication skills.
• Ability to work across departments and teams in a collaborative environment required.
• Proficiency in Microsoft Office, Slack, Asana, and Google suite products required.
• Experience with Salesforce, iWave or other research platforms/databases preferred
• Appreciation for the Rubin Museum’s mission, and familiarity, interest, and/or experience with Himalayan arts and cultures is a plus.
• A self-starter and team player with a “can do” attitude.

Responsibilities

• Provides overall administrative support to the Director of Development, and the Major Gifts and Institutional Philanthropy efforts which include:
• Major Gifts
• Assists in preparing meeting briefs and managing the major donor portfolio.
• Assists in scheduling meetings, following up with meeting requests, and responding to verbal and written inquiries from donors and other constituents.
• Participates in select meetings with donors.
• Plays an important role in preparing fundraising case statements, power point presentations, and supplemental materials for donor materials.
• Contributes to strategizing and executing the major donor multiyear initiatives and annual campaigns.
• Supports and conducts prospect research for major donors and prepares donor profiles for existing donors and prospects.
• Assists in maintaining major donor and prospect information in Salesforce.
• Helps track actions, prepare pledges, and write acknowledgments for trustees and major donors.
• Helps maintain organization of electronic files for major gifts.
• Plays a key role in online and in person donor events in collaboration with Development Operations.
• Performs all other duties as assigned.
• Institutional Philanthropy
• Participates and assists in preparing agendas for across department strategy meetings.
• Contributes to executing institutional philanthropy multiyear initiatives and annual campaigns.
• Manages images, press, and testimonials for donor and funder supplements.
• Contributes to select government and foundation applications and reports.
• Supports crediting and logo acknowledgements for electronic and printed communications.
• Performs all other duties as assigned.
• Board Committee Management
• Assists in preparing agendas, recording/writing minutes, and organizing supporting documents for two Board committees.
• Serves as the liaison on behalf of the Director of Development with members of the Board of Trustees, select donors, and other stakeholders.
• Performs all other duties as assigned.

Skills

Fundraising writing

Storytelling

Communication

Time management

Collaboration

Interpersonal skills

Education

Bachelor's degree

Tools

Microsoft Office

Slack

Asana

Google Suite

Salesforce

iWave

Job description

Assistant Manager, Major Gifts & Institutional Philanthropy

The Rubin Museum of Himalayan Art

New York City, NY

Deadline

Rolling

Posted

Sep 10, 2026

About the Museum
The Rubin is a global museum dedicated to presenting Himalayan art. Founded in 2004, the Rubin serves people internationally through exhibitions, participatory experiences, a dynamic digital platform, and partnerships. Inspired and informed by Himalayan art, the Rubin invites people to contemplate the human experience and deepen connections with the world around them in order to expand awareness, enhance well-being, and cultivate compassion. The Rubin advances scholarship through a series of educational initiatives, grants, collection sharing, and the stewardship of a collection of nearly 4,000 Himalayan art objects spanning 1,500 years of history—providing unprecedented access and resources to scholars, artists, and students across the globe.

Summary Description
As the Rubin has transformed into a new global museum model with projects in New York City, nationally, and internationally, this is a key position to assist in advancing the Museum’s pioneering efforts to deepen, broaden, and increase support from major donors (giving $5,000 and above) and with institutional funders—foundations, corporations, government (local, state, and federal).

The Assistant Manager, Major Gifts & Institutional Philanthropy is part of a six-person development team that includes major gifts, institutional philanthropy, and annual fund and development operations.

The Assistant Manager, Major Gifts & Institutional Philanthropy will support fundraising, strategic initiatives, and general administrative duties for the major donor and institutional philanthropy efforts (both of which are the Rubin’s fundraising priorities). The position also assists with Rubin Trustees’ stewardship, and board and committee meetings.

The Assistant Manager will assist the Director of Development to manage two (2) board committees: Development & Marketing and Nominating & Governance and serves as a liaison between Development and all other museum departments and teams.

This is a full-time non-exempt and hybrid eligible position with a core workweek schedule of Mondays through Fridays from 9:00 AM to 5:00 PM with some flexibility required as needed.

The incumbent reports to the Development Director and works closely with the Senior Manager, Major Gifts and Manager, Institutional Philanthropy and collaborates across departments.

Responsibilities

Provides overall administrative support to the Director of Development, and the Major Gifts and Institutional Philanthropy efforts which include:

Major Gifts

• Assists in preparing meeting briefs and managing the major donor portfolio.
• Assists in scheduling meetings, following up with meeting requests, and responding to verbal and written inquiries from donors and other constituents.
• Participates in select meetings with donors.
• Plays an important role in preparing fundraising case statements, power point presentations, and supplemental materials for donor materials.
• Contributes to strategizing and executing the major donor multiyear initiatives and annual campaigns.
• Supports and conducts prospect research for major donors and prepares donor profiles for existing donors and prospects.
• Assists in maintaining major donor and prospect information in Salesforce.
• Helps track actions, prepare pledges, and write acknowledgments for trustees and major donors.
• Helps maintain organization of electronic files for major gifts.
• Plays a key role in online and in person donor events in collaboration with Development Operations.
• Performs all other duties as assigned.

Institutional Philanthropy

• Participates and assists in preparing agendas for across department strategy meetings.
• Contributes to executing institutional philanthropy multiyear initiatives and annual campaigns.
• Manages images, press, and testimonials for donor and funder supplements.
• Contributes to select government and foundation applications and reports.
• Supports crediting and logo acknowledgements for electronic and printed communications.
• Performs all other duties as assigned.

Board Committee Management

• Assists in preparing agendas, recording/writing minutes, and organizing supporting documents for two Board committees.
• Serves as the liaison on behalf of the Director of Development with members of the Board of Trustees, select donors, and other stakeholders.
• Performs all other duties as assigned.

Requirements

Qualifications

• Bachelor’s degree is required.
• Three (3) or more years of experience working in development (individual giving and grant writing), and/or communications—major donor giving and working with Board members a plus.
• Excellent fundraising writing, storytelling, and communication skills.
• Must be detail-oriented, manage time well, and work in a fast-paced and supportive environment
• Must have a keen interest in major gifts, institutional fundraising, and all areas of development.
• Must have excellent interpersonal, oral, and written communication skills.
• Ability to work across departments and teams in a collaborative environment required.
• Proficiency in Microsoft Office, Slack, Asana, and Google suite products required.
• Experience with Salesforce, iWave or other research platforms/databases preferred
• Appreciation for the Rubin Museum’s mission, and familiarity, interest, and/or experience with Himalayan arts and cultures is a plus.
• A self-starter and team player with a “can do” attitude.

Salary: $65K commensurate with experience.

The Rubin Museum offers a generous and competitive compensation and benefits package. This includes the Rubin’s Work from Home (WFH) Policy, which allows employees to work offsite three (3) days per week based on their job responsibilities.

All hybrid eligible employees are required to work onsite every Wednesday, the designated onsite workday, and one additional day as determined by department head.

Application Instructions

Please provide the following as part of your application:

• Complete resume
• A cover letter addressing both your interest in the Rubin Museum and your qualifications for this position.

Application

• Please indicate Assistant Manager, Major Gifts & Institutional Philanthropy in the subject line of the email and in the cover letter.
• Applications in electronic format preferred and accepted at [e-mail] .
• Mail application to: Rubin Museum of Himalayan Art, 140 West 17th Street, New York, NY 10011. Attention: Head of Human Resources Dept.

The Rubin Museum of Himalayan Art is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation, or political affiliation.

Candidates must be legally eligible to work in the US without visa sponsorship by the Rubin Museum of Himalayan Art.