Assistant Manager - Engineering Operations

Stanford Medicine Children's Health; Palo Alto (CA); On-site; USD 120,000 - 160,000; Full time

Job summary

Lucile Packard Children's Hospital Stanford is seeking an Engineering Operations Assistant Manager to ensure safe, reliable, and efficient engineering and maintenance operations during the day shift in Palo Alto. The role provides leadership oversight of Lead Maintenance Engineers, coordinates with facility systems engineers, and drives PM planning, scheduling, and performance improvements.

Responsibilities include readiness planning, adherence to safety and regulatory standards, and escalation

Qualifications

• The essential functions include leadership over PM and preventive maintenance programs.
• Must comply with Joint Commission requirements and hospital safety policies.
• Oversee scheduling, planning, cost control, and performance metrics in maintenance.

Responsibilities

• Oversee PM program refinement, performance, and scheduling within the department.
• Monitor PM compliance, backlog, and labor utilization; coordinate with supervisors.
• Maintain standards for maintenance strategy, frequencies, and job plans.
• Conduct PM effectiveness reviews and root cause analyses; update plans accordingly.
• Use CMMS/EAM to manage work intake, planning, status, and reporting.
• Oversee parts-room and inventory; coordinate with CMMS and supply partners.
• Develop workforce through onboarding, training, and competency validation.
• Partner with Leads as trainers; ensure competency before tasks are assigned.
• Ensure work complies with hospital policies, safety, and regulatory requirements.
• Provide management oversight for Engineering and Maintenance operations during shifts.

Job description

Category: Environmental & Facilities Services
Job Type: Full time
Shift: Day - 08 Hour
Location: Palo Alto, CA
Req: LP_00026298-2233
Employee Group: Exempt
Benefits Eligible: Yes
Remote Eligible: No
Department: Facilities Management
Scheduled Weekly Hours: 40

At Lucile Packard Children's Hospital Stanford, we know world-renowned care begins with world-class caring. That's why we combine advanced technologies and breakthrough discoveries with family-centered care. It's why we provide our caregivers with continuing education and state-of-the-art facilities, like the newly remodeled Lucile Packard Children's Hospital Stanford. And it's why we need caring, committed people on our team - like you. Join us on our mission to heal humanity, one child and family at a time.
Job ID: LP_00026298-2233

JOB SUMMARY

This paragraph summarizes the general nature, level and purpose of the job.

The Engineering Operations Assistant Manager is accountable for the safe, reliable, compliant, and efficient operation of Engineering and Maintenance operations during assigned shift periods. This position provides leadership oversight; directly supervises assigned Lead Maintenance Engineers and Maintenance Engineers; ensures operational continuity across shift periods with supervisors and the Engineering Operations Manager; and coordinates response to facility, utility, equipment, safety, and service issues in a healthcare environment. The position helps lead the programs for predictive and preventive maintenance (PM) program performance, including planning refinement, job-plan quality, scheduling readiness, scheduling, backlog control, compliance, execution, documentation, performance monitoring, and continuous improvement. The role implements the program through Lead Maintenance Engineers and Maintenance Engineers while partnering with the facility systems engineers, on Fault Detection and Diagnostic work assignments and priorities, specialty supervisors, on trade standards and with the Facilities Operations Manager to align on department priorities, and resources, technical standards, and escalation needs. The Assistant Manager establishes readiness plans, workforce capability, procedures, tools, materials, and performance controls; monitors service and cost results; and escalates (contract, licensing, warranty, capacity, capital, risk, etc.) decisions to the Operations Manager

ESSENTIAL FUNCTIONS

The essential functions listed are typical examples of work performed by positions in this job classification. They are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Employees may also perform other duties as assigned.

Employees must abide by all Joint Commission Requirements including but not limited to sensitivity to cultural diversity, patient care, patient rights and ethical treatment, safety and security of physical environments, emergency management, teamwork, respect for others, participation in ongoing education and training, communication and adherence to safety and quality programs, sustaining compliance with National Patient Safety Goals, and licensure and health screenings.

Must perform all duties and responsibilities in accordance with the hospital's policies and procedures, including its Service Standards and its Code of Conduct.

• Oversees the refinement, improvement, management, implementation, and sustained performance of the department's predictive and preventive maintenance (PM) program within delegated department scope.
• Monitors PM schedule compliance, overdue work, backlog age, repeat failures, and labor utilization; coordinates emergency and corrective work with specialty supervisors; evaluates documentation quality, asset reliability, and related performance; identifies trends and implements countermeasures.
• Maintains program standards for asset criticality, maintenance strategy, frequencies, job plans, procedures, safety requirements, labor estimates, parts and materials, documentation, quality review, compliance evidence, performance review, and escalation criteria.
• Conducts periodic PM effectiveness reviews and root cause analyses; updates job plans, frequencies, procedures, training, materials, and resource plans based on equipment history, failure modes, regulatory requirements, manufacturer guidance, and operational experience; and advances the department toward a condition-based and predictive maintenance model using available asset-condition, fault-detection, diagnostic, and performance data.
• Uses the computerized maintenance management or enterprise asset management system (CMMS/EAM) to manage work intake, prioritization, planning, assignment, status, labor and material documentation, regulatory evidence, backlog, completion quality, and performance reporting.
• Oversees parts-room and maintenance inventory practices, including inventory accuracy, organization, stocking levels, replenishment needs, obsolete or excess material review, and documentation for issuing and returning parts. Works with CMMS administrator to integrate parts and materials requirements into PM job plans and schedules to support PM planning, cost visibility, and reliability analysis, and coordinates inventory priorities with Leads, Maintenance Engineers, specialty supervisors, and supply partners.
• Builds a capable workforce through onboarding, qualification plans, cross-training, technical development, safety education, coaching, mentoring, succession planning, and documented competency validation.
• Partners with Lead Maintenance Engineers as technical trainers and coaches while retaining responsibility for training priorities, protected training time, competency expectations, performance follow-up, and formal personnel actions. Verifies that Leads and Maintenance Engineers demonstrate the required competency before independently performing newly assigned work.
• Ensures assigned work complies with hospital policies, safety requirements, building and fire/life-safety codes, infection-control requirements, environmental standards, regulatory requirements, labor agreements, and applicable licensing or certification limitations.
• Provides accountable management oversight for Engineering and Maintenance operations during assigned work schedules, ensuring operational continuity, effective escalation, and leadership visibility across the department.
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